Procedures and
Timeline for Establishing a Commission:
The
formal request to become a commission is forwarded to the Division
Representatives at least two months before the Fall Commission
and Interest Group Division (CIGD) meeting. It is assumed that
any group proposing to become a commission will have previously
met the outlined criteria for establishing and maintaining an
interest group for two years (two post-conference reports submitted).
The Division Representatives provide an application to create
a commission. The application outlines the procedures and timeline
for the creation of the commission. It should include the following:
The
Division Representatives will review the proposal to determine
if it should be forwarded to the Division members for initial
approval of commission status or returned to the Chair for revision.
A vote will be taken at the Commission & Interest Group Division
meeting to determine if the proposal is acceptable. If determined
acceptable at the Division level, the proposal will be forwarded
on to the Council for final action.
If
the Council approves the application for commission status, appropriate
elections will be held during the next NACADA elections process.
The elected commission chairperson will become a voting member
in the Division.
TIMELINE:
Evaluation and Review of
Commissions:
The work of the commissions
is regularly reviewed by the Commission & Interest Group Division
Representatives and the NACADA Council for effectiveness and contributions
to NACADA. Therefore, commissions can exist only if members contribute
significantly to the activities.
To
receive a successful review from the Division Representatives,
a commission's annual fall report must show progress in relation
to the goals submitted by the commission in the previous post-conference
report (November).
If
the Division Representatives determine a commission is
not meeting expectations or contributing to the overall NACADA
Strategic Plan, the Division Representatives may call for an initial
vote of the Division as to whether the group should retain or
lose commission status. If approved at the Division level, the
issue will be forwarded to the Council for final action. The Council
may recommend
that a commission should be continued, disbanded, or continued
with certain contingencies having to be met, or combined with
other commissions.
A
fall annual report is submitted from each commission and reviewed
by the CIG Division Representatives before each Fall Division
meeting. The annual fall report is completed electronically using
the template provided in the online report system, which is structured
to encourage identification of goals specifically addressing the
NACADA Strategic Plan. These commission goals might include some
of the following activities:
-
Contributions to NACADA
publications (i.e. Academic Advising Today,
Journal, monographs, and/or special publications).
-
Solicitation of Commission-related
presentations for the annual and regional conferences
(e.g. roundtables, preconference workshops, etc.).
-
Communications with commission
members about activities, updates, etc., via list
serves, commisson member e-mails, the Academic Advising
Today e-publication, etc. In addition, the commission
shall have an annual meeting at the fall conference.
-
Contributions to the specific
area of academic advising represented by the Commission through
such activities as white papers, web pages, reports, handbooks,
discussions of current issues, seminars or other methods creating
widespread exposure of the information and Commission.
-
Sponsorship
or presentation of concurrent sessions at conferences
of other organizations.
-
Participation
in NACADA recognition and awards program by nominating
noteworthy activities or individuals in the commission.
-
Submission
of manuscripts to refereed journals other than
the NACADA Journal.
-
Solicitation
of funding through NACADA and outside agencies
for pursuing special projects and activities.
-
Provision
of resources, reference materials, or information for dissemination
via the NACADA or Commission Web site.
