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| General
Presentations Hints
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- Effective
academic advising is provided by both full-time advisors and faculty
with advising responsibilities and duties. No doubt, members of
either group can cite both good and bad examples of the other
providing guidance to students. We request that presenters review
their presentations for examples of stereotyping, labeling, or
generalizing negative comments about the other and delete such
references. We also request that during your presentation you
assist the participants in your sessions to avoid using the session
as a stage for making negative comments about one group of advisors
or the other. TOGETHER WE CAN ENHANCE
ACADEMIC ADVISING DELIVERED BY EVERYONE ON OUR CAMPUSES-FULL-TIME
ADVISORS, FACULTY, OR ADMINISTRATORS! REMEMBER THAT OUR PARTICIPANTS
ALL HAVE A DEEP BELIEF IN EFFECTIVE ADVISING FOR STUDENTS OR THEY
WOULD NOT BE ATTENDING OUR CONFERENCE.
- Rehearse
your presentation several times, with your audio-visual
aids and handouts, in order to ensure your smoothness of delivery,
timing, and confidence. It is important that participants feel
you are confident and rehearsed in your session. There will be
a presenters' room available (equipped with an overhead projector,
slide projector, LCD projector, VCR, and internet access) for
presenters to use to practice, double check equipment, or store
material for their sessions - use this room whenever you would
like. Ask when you check-in at the conference for the room's exact
location. An AV chart showing all equipment previously requested
by each presenter will be posted inside the room and on the bulletin
board near the registration table.
- Locate
and preview your presentation room PRIOR to your
session. All concurrent sessions will be set "theatre style"
- rows of chairs, no tables for participants or "classroom style"
- rows of tables and chairs. There will be a head table, chairs,
and either a tabletop or floor podium in the front of the room.
Rooms seating more than 90 people will have a microphone on the
podium.
- Begin
your presentation on time . You may want to have
someone assist you in handling the distribution and collection
of the evaluation forms at your session so you will not have to
worry about that. Volunteers are assigned to help in each of the
rooms with the evaluations, but as we all know, things do not
always work as planned! In addition, the person you ask to assist
you could help in distributing material if you need such assistance.
- Your
material and comments should match the program abstract
you have provided. It is important that your presentation covers
the information and topics you have outlined in your abstract;
it can be frustrating when participants have chosen your session
based on your abstract and you do not clearly cover the topics
they are expecting. This is the number one complaint on the evaluation
forms.
- Do
not read your presentation or even portions of
it. Word-for-word reading should only be used in rare instances
for the purpose of emphasizing a point or fact. Limit your notes
for the session to key ideas or phrases that automatically bring
to mind your ideas for delivery.
- Use
vivid examples , specific illustrations, and humor
if possible in your presentation. Remember that session participants
today expect to be entertained, informed and presented with specific
information or ideas they can benefit from on their own campuses.
Therefore, attempt to provide participants opportunities for involvement
in your presentation by being open to questions, asking questions
of them, or other involvement techniques. The more involved the
participants the more they will enjoy your session and the more
they will retain of the information you have worked so very hard
to present.
- Work
to keep eye contact with your participants. By
avoiding reading your presentation, you will be able to focus
on keeping direct eye contact with the participants. Not only
with this help keep their attention, but also keeping eye contact
with the room will help your measure how well they are receiving
what your are saying.
- Use
your voice as your link to your participants.
Avoid monotonous or emotionless speaking-vary your speed, volume,
intensity, and pitch to stress points, increase interest, and
communicate clearly your ideas.
- Contact
information : Distribute business cards or have
the information on how to contact you on the handouts you provide.
Participants appreciate being able to contact you after the conference
for more information concerning your presentation, to ask questions
they may think of later, or to ask for your assistance when they
return to their campuses.
- Questions
and answers time should be incorporated into
the presentation . Not having enough time has been a frequent
complaint from past participants at our conferences. Presenters
are encouraged to leave at least 10-15 minutes at the end of the
session for questions and/or discussion of your topic or to plan
accordingly so that participants may ask questions as you present
your information.
- Handouts:
we suggest bringing a minimum of 100 copies of
your handouts. If you are presenting a "hot topic" you will want
to bring more. If you have leftover handouts, there is a table
located in the exhibit hall for handouts, this way anyone who
was unable to attend your session can pick up your handouts. Also,
upload your presentation handouts to the NACADA web site; this
way if you do run out of handouts you can tell the attendees that
they can find all of your handouts out on the web and it will
keep them from having to carry so much paper back home.
- Evaluations:
Please allow time to take up evaluation forms
from all participants attending your session. The evaluations
are very important for our conference. In addition to providing
you valuable feedback on your session, the evaluations are extremely
valuable to the next year's conference planning committee. Prior
evaluations are used in the program selection process. Your copy
of the evaluation forms can be picked up a couple of hours after
your session at the hospitality counter. All evaluations not picked
up by presenters will be available for a short time by contacting
the Executive Office. We will hold the evaluations that are not
picked up for 2 months before discarding.
- End
your session on time! All individual sessions
are 60 minutes. It is important to end your session on time to
provide the next presenters with the opportunity to set up for
their session, to provide your participants the time to get to
their next session on time and to provide time to collect evaluations
from all participants. Also, if your participants move the chairs
or tables in a room to participate in an activity, please leave
time to set the chairs/tables back as you found them in the room.
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