E-mail communcations to Regional members (revised 9 10 09 DM))

Upon request, the Regional Chair may have access to information about members of their region including names, addresses, phone and e-mail. This list will not include directory information for those who have requested this not be disseminated.  This information is to be used ONLY for the chair to to contact individual members regarding participation in committees, projects, etc., and to use for statistical purposes such as determining the participation and membership levels of parts of their region, etc.  Participation lists and membership lists are not published on the web for general viewing.

• Mass e-mails:  E-mail messages to be sent to all or a substantial portion of members of a region or state should be sent to the Executive Office Regional Liaison, who will coordinate the dissemination of these messages in accordance with NACADA guidelines (deleting those who have requested that no directory info be provided or no e-mails should be sent).  The Executive Office will then be responsible for correcting bounce backs. 
• The Region Chair may authorize specific committee chairs to have access to membership information if it is necessary for the functioning of their particular area of responsibility and they follow these guidelines:
  • List may not be used to promote any commercial product or service.
  • List may not be used to promote specific candidates for election to NACADA offices.  (i.e. The Region Chair may issue a "be sure to vote" message to all region members and list all candidates, but not promote one candidate over another.   Also, as this would be a mass e-mail, it should be sent to the Executive office for dissemination.)
  • List may not be sent to any other organization or used to publicize other organization events, programs or products. 

Updating WEB pages (revised 9 10 09 DM)

Your region webpages and your conference webpages should be monitored and updated regularly.   As information is determined, send it via e-mail to matteson@ksu.edu. 

The Executive Office distributes a monthly "Highlights" electronically to all members. A link to your Regional Website and/or Regional Conference website is routinely included.  It is generally sent 3-5 days prior to the first of the month.

The Executive Office also publishes the quarterly Academic Advising Today.  A link to Region information is included, especially publicizing the Regional Conferences.   Review the content of your webpages to make sure everything is up to date, submit webupdates to matteson@ksu.edu, using these dates as a guideline.

Submit by January 15 for Feb. 1 issue

Submit by May 15 for June 1 issue
Submit by August 15 for Sept. 1 issue
Submit by November 15 for Dec. 15 issue