Below are reimbursement guidelines for the Fall 2014 NACADA Leadership meetings. Current and incoming leaders for these positions are eligible for reimbursement. For your benefit, please review these guidelines in advance, obtain receipts for all expenses to be claimed, and make hotel reservations early.

Board of Directors —

Lodging*: For the Fall Leadership meetings held prior to the conference, NACADA will reimburse up to half the standard conference room rate (including applicable taxes) for the night of Monday, October 6 (if flight options do not permit arrival by 3 pm on Tuesday), and for Tuesday night, October 7, for eligible Board members participating in the Tuesday leadership meetings. For those attending the post-conference Board meeting, NACADA will also reimburse up to half the standard room rate for the night of Saturday, October 11.

Food: Eligible Board members will be reimbursed for food expenses up to $25 for Tuesday, October 7 (dinner provided), and Wednesday, October 8, with receipts. For those whose flight schedules require arrival on Monday, October 6, meals will be reimbursed on that day up to $40, with receipts. For the post-conference Board meeting on Saturday, October 11, breakfast is provided with your conference registration, lunch will be provided, and dinner will be reimbursed up to $25, unless provided.

Council —

Lodging*: For the Fall Leadership meetings held prior to the conference, NACADA will reimburse up to half the standard conference room rate (including applicable taxes) for the nights of Monday, October 6, and Tuesday, October 7, for eligible Council member participants.

NOTE: Council members opting to attend the post-conference Board meeting on Saturday, October 11, will be responsible for all expenses incurred as a result, including hotel and meals. 

Food: Eligible Council meeting participants will be reimbursed for meals up to $40 for Monday, October 6, and up to $25 for Tuesday, October 7 (dinner provided), with receipts. For those members participating in the meeting on Wednesday, October 8, up to $25 will be reimbursed for breakfast and lunch.

Region, Commission, Standing Committee, and Advisory Board Chairs —

Lodging*: NACADA will reimburse up to half the standard conference room rate (including applicable taxes) for the night of Tuesday, October 7, for eligible Region, Commission, Standing Committee, and Advisory Board Chairs participating in the Fall Leadership meetings. For those whose only flight options require arrival on Monday, October 6, for the Tuesday afternoon Division meetings, reimbursement will be paid for that night up to half the standard room rate. 

Food: Eligible leadership meeting participants will be reimbursed for food expenses up to $25 for Tuesday, October 7 (dinner provided), with receipts. For those whose flight schedules require arrival on Monday, October 6, meals will be reimbursed on that day up to $40, with receipts.

Interest Group Chairs and Commission Chairs

Interest Group Chairs and Potential Interest Group Chairs participating in the Commission and Interest Group Fair on Friday morning, October 10, 7:15-8:30 a.m., are eligible for reimbursement for up to $50, with receipts, for allowable table expenses. These expenses could be related to table decorations, display boards, copying materials, or other allowable expenses directly related to the Fair. Please be sure receipts are submitted for all expenses claimed.

Please remember to obtain and submit receipts for all expenses claimed.

All Leadership members are welcome to attend the Fall Leadership meetings. However, as described above, eligibility for expense reimbursement is limited to the Board of Directors; Council members; Region, Commission, Standing Committee and Advisory Board Chairs; and the incoming leaders for these positions.

For questions, please contact Peggy Goe at [email protected] or 785.532.3398