Faculty Deadlines

July, 2018

• Contract for faculty should be mailed by the Executive Office.
• Contract returned to Executive Office
• Please complete and return a W-9 with your contract. If you have a current W-9 on file with NACADA you do not need to complete a new one.
  • All W-9 must now be faxed (785-532-7732) or mailed (2323 Anderson Ave, Suite 224, Manhattan, KS 66502) - we can no longer accept W-9 via email.

October 19, 2018

• 100 (example) & 300 (example) word biographies sent to Executive Office (please write in 3rd person).
• Faculty Expertise List sent to Executive Office.

November 2, 2018

• Plenary Abstracts - All FINAL abstracts, learning outcomes, and references for plenary sessions are due
• Core Competencies - The pairing of 3-5 Core Competencies with each session is due

November 16, 2018

• Concurrent Abstracts - All FINAL abstracts, learning outcomes, and references for concurrent sessions are due to Dayna.
• TRAVEL DUE: Please complete a copy of the Faculty Travel Form and send it along with a copy of your travel itinerary and receipt to Jennifer. 

November 21, 2018

• ALL EVENT MATERIALS - All PowerPoints that are to be printed in the session guide and are due on this day. 
  • This is to be the FINAL version of your presentations! Please do not submit a presentation and then change it before the event. This has happened several times in the past and having two different versions has gotten negative feedback. 
  • Any worksheets you want printed in the session guide
  • Any handouts that need printed and handed out during your session
• We will NOT have a copy machine on site. All copies need to be made prior to coming.

January 25, 2019

• Work group assignments will be emailed to each faculty member.

February 16, 2018

• Email group members to encourage continuation of the Action Plan started at the NACADA Institute.
• Send letters to the institutions for people who have requested this. You may use NACADA Letterhead if you like.

March 2, 2018

• Reimbursement/Per Diem Form due to Jennifer. All receipts you are requesting reimbursement for must accompany this form (scanned or photocopies of the receipts are fine - must be clear and legible).

Faculty Responsibilities

1. During the planning phase, participate in all conference calls
2. Be available during meals, between sessions, etc., for participant interaction
3. Facilitating work group discussions
4. Providing one-on-one consultations during assigned time
5. Attending general sessions as basis for work group discussions
6. Present Concurrent Session(s) and possibly a Plenary Session
7. Attend prior and post faculty meetings
8. Send post letters to person(s) requesting letters to be sent to their institutions
9. Return your reimbursement form and receipts in a timely manner to [email protected] (form will be given to you at the Institute)
   1. Meal allowance is $59 per non-travel day ($13 for breakfast, $15 for lunch, and $26 for dinner)
   2. NACADA does not pick up the cost of alcohol

By accepting NACADA's offer to serve as a faculty member at the 2017 Administrators' Institute all faculty agree to abide by the NACADA Commercial Policy: Sessions are not to be used by individuals marketing or selling products, consulting, or other services. No materials or slides should carry a company name or logo. This policy does not prevent product users from referring to specific commercial products nor does it prevent user roundtable discussions regarding specific products.

Past Presentation Material

• 2018 Presenation Materials
• 2017 Presentation Materials
• 2016 Presentation Materials
• 2015 Presentation Materials
• 2014 Presentation Materials

Presentation Terminology

Work Group Discussions

Work groups are assigned by role and experience of the participants. Your role is to stimulate and facilitate discussion. Your group may initiate their own discussions around issues they face; you can take the discussion wherever the group wants to go, however, be mindful that where the most vocal want to go may not be where the majority (or anyone else) may want to go. That is your second challenge - being sure that everyone gets involved in the discussion rather than have it dominated by one or two folks, especially if you have more than one person from the same institution. If there appears to be two or more distinct areas of interest about a topic, you may wish to further divide the group into subgroups and let them have their individual discussions. Divisions might be by topic of action plan, by their roles at their institution, or by their institution's delivery model, etc. It is sometimes difficult not to dominate the discussion (particularly early in the Institute before they open up), but keep in mind that you are the facilitator not the lecturer. A flip chart will be available in the room where your group will meet.

Action Plans

Participants have been told they will leave the Institute with a plan of action for improving advising at their institution in some way. Although they have been told this, few understand the intensity and depth with which they will be asked to pursue this task. Some come with a task in mind and find that it is too massive, others develop the task from the sessions they are attending and realizing what best fits the needs of their institution. The last afternoon is reserved for presentation of action plans. Participants will present their plan to the others in the discussion group and receive group input on additional issues or other options to consider. Some faculty do this as a total group exercise, others follow the presentation with having the presenter leave the room while discussion occurs and a set of recommendations is formulated by the others and then given to the presenter when she/he re-enters the room. Others have divided the group into smaller groups to handle the volume and give more time to each attendee. Of course, some participants will be leaving early and ask to present the day before or be first on the agenda. Encourage all to stay as long as possible to give consideration to those who present last and they may hear an action plan that they would like to work on the next year.

Concurrent Sessions

The concurrent sessions cover topics that will further support what has been covered in the general sessions; they are one hour in length.

Consultations

The second afternoon will be set aside for attendees to sign up for Consultation times with the faculty. The attendee may sign up for 15 (individual) or 30 (team) minute appointments with the faculty for discussion and assistance with action plans. Faculty will be available to the attendees during this time. The participants may choose to speak with multiple faculty members to get more input. Be considerate of the people waiting for the next time slot, you may need to cut off discussion to allow the next person their allotted time.

Plenary Sessions

All PowerPoints from plenary sessions are to be printed in the session guide; please be aware of deadlines and submit your final versions of all materials - when the book and the presentations do not match we get negative feedback. An LCD, laptop, and screen will be available for plenary sessions. You will want to bring a copy of your presentation on a thumb drive just to have a backup.

Faculty Meetings

The evening prior to the Institute, the faculty will have a group dinner to get to know each other, review the agenda and expectations and share tips from veteran faculty. A debriefing will be scheduled on the last day immediately following the Institute to share ideas about what did and didn't work and suggestions for improvement.

Travel and Expenses

Airline Tickets

Travel for events where NACADA is paying for airline expenses must be obtained at a reasonable cost. Recognizing that the traveler will be in the best position to make decisions regarding personal schedules, the traveler should be the person to make airline arrangements within the following parameters:

• Only coach class will be reimbursed.
• Tickets are to be purchased more than 30 days prior to the meeting, please book the most economical flight possible.
• If tickets are more than $450 at any time, the traveler will need to contact Jennifer Rush to see if miles can be used instead.
• As soon as travel is purchased, the itinerary is to be emailed to [email protected].
• If you choose to drive, you will be reimbursed for mileage at NACADA's current rate per mile ($.54) or a coach class airfare determined 30 days out from an airport nearest your home address to the conference designated airport. The maximum limit for either option is $450. NACADA does not reimburse for rental cars.
• If tickets are purchases within the 30 days prior to the meeting and the cost is more than $450 and the Executive Office rep has not been contacted, reimbursement will be made at the $450 limit.
  • This deadline is established to provide every opportunity to purchase travel at the lowest possible cost. If travel arrangements are not secured by the due date, the travel cost reimbursement will be determined by the lowest possible fare available to faculty within the week following the due date; the lesser amount of actual cost or determined cost will be the amount of reimbursement provided to faculty regardless of actual amount expended.
• NACADA will reimburse for one (1) checked bag at standard weight, all other fees assoicated with checked baggage will be the faculties responsiblity.
• Transportation from the airport to the hotel and back should be arranged at the lowest possible cost. If a shuttle discount is available for participants, faculty are also expected to take advantage of this option. If sharing a cab from/to the airport is reasonable and comparable to the established shuttle discount, you are welcome to share a cab with fellow faculty. If using cab service to get from your home to the airport and back, please ensure you are using the lowest possible cost option.
• All travel expenses, including flight costs or mileage will be reimbursed at the same time following the conclusion of the meeting and is dependent on faculty's submission of the reimbursement form.

Hotel

Albuquerque Marriott | 2101 Louisiana Blvd. | Albuquerque, NM 87110 | (505) 837-6638

Expenses

NACADA will cover reasonable travel, meal and lodging expenses within NACADA guidelines. Expense reimbursement forms will be given to your at the Institute. The reimbursement form is used to summarize your expenses and to indicate where your check should be sent.

• Honorarium, if applicable, is paid by check within a week of the Institute.
• Please keep all receipts for airfare tickets, taxi or shuttle to and from the hotel, airport parking, and allowed meals and turn them in at the event or shortly after. We will then write a separate check for those expenses and mail it to you following the conclusion of the winter events.
• If your institution paid for the airline ticket, let us know to make a separate reimbursement.

Guest Policy

As paid faculty, you are expected to be available all times during the event for which you are hired. This includes during meals and receptions so that you may interact with participants. You are welcome to bring guests with you to the events under the following guidelines:

• NACADA will not be resonsible for expenses incurred by your guest(s). This includes additional hotel room (if not staying is the same room as faculty), incidnetals charged to the hotel, food and beverage costs, and travel costs.
• Your guests are welcome to join us for meals outside of the scheduled event times; typically evening meals where faculty are taken out by NACADA.
• NACADA will cover the cost of the guest's meal and beverage of their choice.
  • If requested by the NACADA Event Manager, cost of beverages consumed by guests that is considered excessive or beyond average during a meal will need to be reimbursed to NACADA by subtracting the amount incurred from the associated faculty reimbursement request that is submitted by faculty at the conclusion of their respective event.
• Guests may not partake in meals that take place during the scheduled NACADA event; typically breakfasts, lunches, and receptions. This pulls the faculty away from their ability to network with participants. Also, cost of hotel ordered food is astronomical and it is not within our budgets to provide this benefit to guests.
• Guests are not allowed to attend any of the sessions of the NACADA event unless they have registered for the event and paid the event registration fee.