Online Submission Instructions

Instructions on Submitting a Proposal

You must complete all items of the online proposal - incomplete applications will not be accepted. If you experience difficulty submitting online, please call the NACADA Executive Office 785/532-5717 or email

Please note the following:

  • Submit all information in plain text.
  • No bullets or other special characters in the abstract.
  • Bulleted lists are allowed in the proposal.
  • Do NOT include your name or the name of your institution anywhere in the proposal to ensure an impartial review. 
  • Proposals received after February 20, 2020 will not be reviewed.

Understanding the Online Application Form

Program Tracks
Select an advising topic/track as it applies to the content of your presentation. Tracks and keywords are used in dividing the proposals up to go out to readers. The tracks are also used in the onsite program to help attendees decide which session they would like to attend.

Please enter 1 to 2 keywords that best describe your presentation (maximum of two words per field). Examples would include but are not be limited to: retention, small colleges, military students, academic coaching, high achieving, appreciative advising, etc. These keywords will be used to match your proposal with the appropriate reviewers.

Program Format
If you choose concurrent as the format you wish to present, please be specific in your abstract on how much interaction will take place in your session. Concurrent sessions are 60-minute presentations that can be either a lecture format, or a panel format. Panels are required to be formed by the person submitting, must have a moderator and are expected to represent the perspectives of more than one institution. When submitting a proposal please include all panelists/presenters names that will be taking part in the presentation. 

Poster Presentations
Presented in the form of a bulletin display and delivered primarily through the use of graphics and handout materials. These sessions are most appropriate for display of specific programmatic approaches and research findings. The presenter should expect to make brief remarks when approached by attendees, share information, and answer questions about the presentation topic. All poster sessions are presented during a 1 hour poster breakfast. Audiovisual equipment nor internet is not available for poster sessions.

Only co-presenters who will actually be at the conference should be listed. You may have many persons who worked on your project, but we list only those presenters who will be making the actual presentation. 

Prior Experience Information
Made available to the program and advising community chairs to help them decide which proposals to designate as 'Community Sponsored'. We strongly encourage submissions from both experienced and novice presenters.

Commercial Policy
Proposals from individuals who do not represent accredited higher education institutions will be reviewed separately. At no time is it permissible for a session or workshop presenter to use his/her presentation time slot to advertise or promote a commercial product, service, or company. View a complete description of the NACADA Commercial Policy.

Presentation Proposal
Include the complete title of the presentation, but do not include your name. The proposal should state the presentation's objectives and clearly describe how objectives will be met (materials, methods, activities, etc.). Refer to evaluation criteria above. There is a 750-word limit on the proposal.

Presentation Abstract
135-word limit.
Abstracts exceeding the 135-word limit will not be reviewed. The 135-word limit includes the presentation's title. Do not use bullets, italicize, bold or underline for emphasis. The format will not be retained after online submission. This abstract will be published in the printed program should your proposal be accepted. Conference participants use session abstracts to determine which sessions to attend; therefore, it should accurately describe the content and focus of your proposed session. Include the complete title of the presentation, but do not include your name. Enclose cited publications in quotation marks. PLEASE proofread your abstract.

Audio/Visual (AV) Requests

  • Check only specific equipment essential to deliver your presentation. Technology should be utilized only when it significantly enhances the quality of your presentation. Please be conservative in your request and consider alternatives. Presenters must be capable of connecting their own computers to rented data projectors. NACADA cannot provide setup assistance to individuals at the conference. 
  • You are encouraged to bring your own data projector. NACADA will provide a projection cart and screen. Again, be adept at setting up your own computer and projector at the conference.
  • Computers are your responsibility.
  • AV cannot be utilized for Poster Presentations.

Target Audience
This information is required but will be used for the conference program only, not as part of the acceptance process.

If your proposal is accepted, below are things to remember...

  • All presenters (except for preconference workshops) are expected to submit electronic versions of handouts or other materials used in their sessions to NACADA, preferably prior to the conference, but within one week following the conference. The material is published to the conference web page, accessible only to conference attendees.
  • Due to budgetary considerations, it is not possible to offer either an honorarium or a waiver of registration fees to program presenters.
  • All presenters and co-presenters must register and pay for the conference.
  • Scheduling of programs is a complex process. If accepted, your program may be scheduled at any time during the conference. In June, you will receive notice of the date and time scheduled for your presentations. Please make travel plans accordingly.
  • A session canceled after August 1st is considered failure to meet the agreement made between NACADA and the presenter/s. Presenters canceling after the August 1st deadline will not be considered for further presentations for 4 consecutive years.

Proposal Evaluation Criteria

Proposals will be evaluated on the basis of:

  • Timeliness of the subject matter
  • Topic's contribution to the advising field
  • Clearly stated purpose and objectives
  • Creativity in an approach to a situation or in ways to manage it
  • Adaptability of ideas to a variety of institutional settings
  • Reflective of good writing practices

Presentation titles should be descriptive of the content of the session. They need not reflect the title of the conference. Presentation titles should be short and concise.

Priority will be assigned to proposals that demonstrate new ideas or methods, or indicate a high level of knowledge and unique treatment of the topic. Proposals from inexperienced, as well as experienced presenters, researchers, and practitioners are earnestly solicited.