Initial Event Planning
To complete the event webpage, presenters will need to:
- collaborate with the Webinar Producer (Elisa Shaffer) to develop/determine:
- broadcast date,
- event title,
- overview paragraph (similar to an abstract for a conference presentation), and
- Core Competencies that will be addressed.
- provide a brief bio paragraph (include only information relevant to this particular topic).
Samples of webinar webpages may be viewed HERE.
Presenters will need to:
- work with IT personnel, as needed, both on their home campus and through NACADA, to prepare and understand the tech requirements and usage.
- schedule a quiet room that has a computer with a stable Internet connection (a wired connection is generally more stable, but not always).
- It is best to use the same computer set-up during rehearsal that will be used for the broadcast, if possible.
- Your office may work IF you can close the door.
- Presenter teams from the same institution may be able to use a conference room setting if it has the equipment to prevent feedback from the speakers.
- be sure that a webcam and audio device is available for all meetings.
- We find a headset with combined microphone and earphones provides the best quality of sound in many situations, but may not be necessary depending on available equipment. In some set-ups, a microphone and earbuds may work. In many situations, speakers must be turned off, as they cause feedback problems, but this is not always the case. In some tech rooms with higher quality sound equipment, headset/earbuds may not be necessary.
- download the Zoom app to any computer that will be used for meetings (on some campuses, this may require IT administrator permissions).
- Instructions for downloading and installing the Zoom app are available HERE.
- Once you have installed the Zoom app, additional information about the Zoom environment is available HERE.
- If you have any difficulties, contact the NACADA Executive Office, at 785-532-5717.
Presenters will need to:
- provide intended learning outcomes / Core Competencies to be addressed for their portion of the presentation.
- provide graphics and text for event slides; assist Producer with slide creation (a slidedeck template will be provided).
- ensure that all material that will be presented is original, accurate, and does not infringe on any copyright or the proprietary rights of others.
- provide citations and secure permissions for materials, as appropriate.
- contribute to the event handout (i.e. references, recommended resources, supplemental material), which must be posted for attendees one week prior to the broadcast (a template will be provided).
- contribute to social media initiatives (i.e. “tweets” that can be sent out by our social media assistant during the broadcast).
Sample web events (NACADA Leaders Q&A Sessions) are posted HERE, and presenters are encouraged to view at least one prior to developing their content to see what a Zoom broadcast looks like to attendees. The attendee view is quite different from the presenter view.
- Many presentation teams find that approximately 5-6 online meetings are adequate to be prepared for a smooth presentation experience, but we can meet as many times as team members need to feel fully comfortable with the material and the environment.
- Presentation experts such as Mandi Stanley (2016) tell us that presenters should expect to spend at least 20 hours developing and preparing for an presentation such as this.
- All meetings/rehearsals prior to the broadcast will take place in Leigh’s Zoom space – she will send you the link.
General Presentation Tips:
- Zoom in close enough to avoid showing too much of your background or things that might be distracting (such as clocks).
- Don't zoom your webcam in too close. Eye movement as you refer to other resources on your screen or notes can be distracting to attendees.
- Try to minimize your movement on camera. Too much movement can be distracting and it increases the bandwidth needed to send the video to attendees.
- Plain, solid color clothing works best on camera. Stripes and prints can cause problems and magnify video quality issues for attendees.
- Avoid having a window or other bright light source behind you when on camera. Your image will show as a dark silhouette on screen.
- Take your time, speak clearly. Make it easy for the audience to follow your words.
Stanley, M. (2016, February 10). Hair on fire! presentation skills: What you must know before your next presentation.