Job Positions

19168BR/Senior Academic Advisor

Categories: South Central Region 7

Department:

College Advising & Student Services

Institution:

University of Kansas

Date Posted:

May 24 2021 3:34PM

Close Date:

June 6 2021
 

Position Description

The Senior Academic Advisor in the College of Liberal Arts & Sciences (College Advising & Student Services) is assigned to a College division, leading advising efforts among divisional advisors in the College, with additional expertise and liaison responsibility for specific academic units. As a member of a large, fast paced office, the Senior Academic Advisor coordinates the efforts of a team of advisors, who in turn work individually with a large and sometimes complex advising caseload. The Senior Academic Advisor, while serving as both supervisor and mentor, also manages their own advising caseload. In coordination with the associate director and the director, the Senior Academic Advisor is responsible for the coordination and consistency of all advising services within assigned division, including direct supervision of divisional advising team, and also works together with the other Senior Academic Advisors to ensure consistency among all advising services in CASS. Working with CASS director and associate director as well as divisional advising team, leads by example to demonstrate a positive, collaborative attitude in all aspects of their role and helps maintain a supportive atmosphere in College Advising & Student Services. Advises students interested in a particular field of study within the academic units assigned to them as the academic advisor, using a variety of delivery methods, and conducts targeted outreach to higher risk students. As a part of advising duties, the Senior Academic Advisor helps create an advising environment where differences are valued and each person is supported. Students work both with their advisor and are also connected to faculty advisors/mentors in their chosen area of studies. This position also collaborates with campus partners on key advising initiatives. This position reports to the Associate Director of College Advising & Student Services, College of Liberal Arts & Sciences. This position works on-site but telework may be considered per mutual agreement between the department and selected candidate.

Duties

35% Leads academic advising team and provides division coordination. Supervise Advisor(s) Supervises and mentors the academic advisors within division by providing guidance and support to help advisors meet office expectations as well as individual professional growth. Routinely provides support and constructive feedback through observation of advising, review of student satisfaction survey, review of policy and procedures with advisors to assess understanding and knowledge, and use of feedback from assigned departments. Works with advisors on best ways to partner, build rapport, and problem solve with departments to support the advising mission. Reviews goals quarterly and complete yearly performance evaluation. Lead Divisional Team Ensures division information accuracy and effectiveness (web, catalog, DPR, degree plans, orientation materials) through coordinated advisor efforts. Organizes divisional cross-training for advisors. In addition to serving individual students, manages all functions of division orientation room. Provides comprehensive understanding of divisional department’s curriculum, policy and structure to help assist team as needed. Conducts yearly meetings with department chairs and undergraduate coordinators that include associate director of CASS to check in with department on service needs at the end of the academic year. Provides written semester reports on behalf of divisional team and presents at end of semester CASS staff meeting. Participate in Office Leadership Works with director and associate director to collaborate on direction of advising mission, create a shared vision, and develop short and long-term data driven goals. Works with associate director and director to hire and train CASS advising staff members. Provides coverage for departmental academic advising within division and when possible across other divisions in the absence of advisors when needed. Communicates both advisor needs as well as updates and office direction to advisors as part of work with senior advisor/leadership team. Promotes positive attitude, inclusive environment, and collaborative atmosphere at all times.

35% Provides individual advising and targeted outreach to students in assigned departments, including special focus on students in higher risk categories. Serves as initial point of advising contact for students in partnership with undergraduate coordinator or other faculty advisor/mentor in the academic unit. Connects students with faculty to explore shared area-specific interests and opportunities. Focuses additional efforts on students in higher risk categories. Connects with students in at-risk groups at the direction of senior advisor using comprehensive outreach/communication plan as guide. Works with students who are in “notice” status to complete academic action plan. Serves individual students at all advising functions related to new student orientations. Ensures students engage in the shared completion of a detailed semester-by-semester graduation plan. Covers long range progression plans and has ongoing discussions with students regarding opportunities for support and engagement, including career possibilities, and other opportunities such as study abroad, research, internships, and clubs. Tracks students in targeted concern groups who have not engaged in advising services. Completes periodic follow up contacts by various means to encourage students to connect each semester. Reviews student feedback regarding satisfaction of advising services and determines with CASS team the best approach for any needed targeted improvements. Participates in various student outreach events throughout the academic year.

15% Maintains current knowledge of University and CLAS policies, procedures, and curriculum affecting undergraduate education at KU. Effectively communicates and explains policies and procedures to students and stakeholders. At request of unit, attends various types of undergraduate faculty meetings, admissions and awards committee meetings. Assists with training as needed to new faculty undergraduate coordinators and advisors on the basics of advising, policy, and procedures. Works with College departments to offer feedback from a student/advisor perspective and provide reports, as departments develop innovative curriculum paths that allow for a more seamless completion of the major. Collaborates with faculty on matters relating to University undergraduate policy and procedures, including student petitions, the curricular and program change process, and the Academic Catalog. May assist with curriculum process as needed. Collaborates with faculty regarding use of systems related to advising. 10% Collaborates with campus partners on key advising initiatives. Working with CASS director and associate director as well as divisional advising team, collaborates with campus partners, including liaisons with Undergraduate Advising Center advisors, to facilitate students’ progression from exploration to chosen pathway, giving attention to support services throughout their undergraduate academic career. As a member of the CASS team, works with the University Career Center to connect students to a variety of resources available to assist students in the career readiness process.

5% Other duties as assigned.

Application Process

A complete online application includes: A cover letter addressing how required and preferred qualifications are met. Resume or curriculum vitae. Contact information for three professional references. Application deadline is June 6 , 2021. For first consideration, please apply before that date.

Institution Information

Application deadline is June 6, 2021. KU is an EO/AAS, full policy http://policy.ku.edu/IOA/nondiscrimination

Additional Information

This position works on-site but telework may be considered per mutual agreement between the department and selected candidate.

Contact Information

Bridget Bradley 785-864-3500 bbradley@ku.edu

Qualifications:

Required Qualifications

Evaluation of the following requirements will be made through (1) descriptions of work experience and educational experiences in letter of application, (2) record of accomplishments and productivity addressed in resume, and (3) information provided from professional references. Bachelor's with minimum of three years of experience OR Master’s with minimum of one year of experience with relevant student program development, organization, implementation, and evaluation. Two years minimum of work experience that demonstrates ability to perform detailed work, prioritize multiple tasks, and meet deadlines as evidenced by application materials. Demonstrated strong communication and organizational skills as evidenced by letter of application and work history.

Preferred Qualifications

Demonstrated leadership experience, including direct supervision. Demonstrated academic advising experience in a college or university setting. Experience working with colleagues toward shared completion of substantial initiative. Demonstrated experience with and commitment to diversity, equity, and inclusion efforts. Knowledge of KU and the College of Liberal Arts & Sciences' requirements, policies, and procedures. Experience in a variety of areas directly related to the work of College Advising & Student Services. Master's degree. Degree in the liberal arts and sciences.