Job Positions

Academic Adviser

Categories: Great Lakes Region 5


Dean of Students in the College


University of Chicago

Date Posted:

Jan 16 2020 10:00PM

Close Date:

March 16 2020

Position Description

The job performs a range of activities to monitor the academic progress of students and implement new advising initiatives. Provides professional support to the academic advising of students, analyzing possible solutions using standard procedures. Counsels students in routine academic or personal matters. Responds to queries about students from faculty, parents, and staff.


Direct Student Contact responsibilities represent 70% of the work performed.
1) Oversee the academic programs of a group of undergraduate students.
2) Monitor students’ progress towards completion of their degrees.
3) Help students resolve problems, refer students to campus resources, and be knowledgeable about the curriculum, study abroad programs, internships, campus jobs, student activities, graduate school, and career planning.
4) Understand and interpret University policies and deadlines and be able to access information through various electronic student-systems databases.
5) Keep records of students’ degree programs and make notes on student interactions.
6) Employ counseling skills for dealing with troubled students and be able to establish good working relationships with a diverse student population.
7) Meet with and advise students during the summer months to support course selection for autumn courses.
8) Assist senior staff members with summer pre-registration processes, summer placement exams, accreditation exams, online advising materials, and orientation week preparation. Interaction with Housing responsibilities represent 10% of the work performed.
9) One meal at the house tables per week; once a week walk-in hours in the Residence Halls; two additional points of engagement with the housing community per quarter. Administrative Task responsibilities represent 15% of the work performed.
10) Document and process special approvals to students’ degree programs as necessary.
11) Handle and process student petitions as needed.
12) Run lists and queries for various administrative tasks.
13) Respond in a timely manner to student, staff, faculty, and parent emails and phone calls.
Curricular and Operation Functions responsibilities represent 5% of the work performed.
14) Participate in staff development trainings and weekly meetings.
15) Serve as a liaison to one or more academic departments and update staff on developments to majors and minors.
16) Serve when called upon as a liaison to other campus partners.
17) Complete other projects and tasks as assigned.

Application Process

Institution Information

Posting Statement The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Additional Information


Contact Information

Swapna Shaw
Assistant Dean for Administration


Required Qualifications

1) Bachelor’s degree.
1) Minimally (2) years professional work experience in higher education.
2) Specialized knowledge of college student development and event planning.
Technical Knowledge or Skills
1) Proficiency in Mac and PC environments.
2) Proficiency in Word, Excel, Outlook, and online organizational tools.
3) Familiarity with Adobe graphic design/web development environments.

Preferred Qualifications