Job Positions

Academic Advising Coordinator

Categories: Rocky Mountain Region 10


Center for Academic Services & Advising


Colorado School of Mines

Date Posted:

Sep 16 2021 4:08PM

Close Date:

Oct 3 2021

Position Description

Under the direction of the Associate Director for the Center for Academic Services & Advising, the Academic Advising Coordinator will support the academic progression of Mines students via holistic and developmental academic advising. In addition, the Coordinator will administer various academic support services and retention efforts in collaboration with academic faculty and administration. Broadly, the Academic Advising Coordinator will uphold established national standards for academic advising and academic support whilst upholding the mission of Colorado School of Mines. This is a full time, 12-month, administrative faculty professional exempt position.


Academic Advising & CASA Effectiveness (50%)
-Provide academic advisement for incoming students in their first and second year at Mines.
-Routine communication & outreach (individual and group) with a pre-assigned set of students (approximately 500).
-Accurate and timely assistance/guidance with course planning, registration, and class scheduling.
-Review, approve, and assist with class scheduling, including the release of PINs with students.
-Individualized assistance/guidance to all students, including those with complex transcripts (this would include students with AP/IB advanced credit, transfer students, non-traditional, and more).
-Consistent and thorough record keeping of all student contact and advisement. This would include pre- and post-advising session notes.
-Proactive & reactive communication to academic faculty in need of assistance & support for advising purposes – including upper division advising assistance.
-Assistance with transition as a student progresses to their identified and declared major(s).
-When necessary, assistance and support to student families and prospective student/families.
-FERPA compliance when working with parents and families of students.
-Provide personalized assistance – based in student development theory and support – with any student need, exploration, or situation. This includes collaboration and outreach to support offices.
-Provide proactive & reactive communication to academic faculty in need of assistance & support for academic support purposes.
-Represent the University to various institutional divisions by serving on various university ad hoc committees as well as externally to students and/or the general public/local community.
-Where and as appropriate, host “office hours” at various locations across campus, including the academic departments. Office hours will support coordinators effort to advise students more effectively.
-It is expected that the Coordinators play an active role in collaborating and working alongside CASA colleagues as advisors will often backfill, support, and/or cross-train colleagues with advising and support efforts.
-Assist as needed with all Student Life and CLASS programs, events, and specialty weekends.

Academic Support Service Coordination (25%)
-Coordinator will manage and oversee an academic support service function, including early alert/retention, academic coaching, bounce back, peer advisors, tutoring and core review, programming, major exploration, and/or hiring/training.
-Budget oversight for respective academic support services
-Student staff supervision, including payroll, hiring, and training of student staff/volunteers
-Coordination also includes collaborative work with campus including Residence Life, Student Activities, Involvement, & Leadership, Faculty in CASA, etc.

Academic Coaching (20%)
-Offer individualized and research-backed academic coaching assistance to students seeking to improve their academic performance at Mines.
-Provide proactive academic coaching for assigned advisees as well as other students as caseload allows.
-Respond to CARE inquiries for advisees and offer academic support as needed.

Other duties as assigned (5%)
-On occasion, this position may be assigned other duties needed to help drive to the vision, fulfill the mission, and uphold Mines’ and the Department’s organizational values.
Of Note: The Coordinator is expected to abide by FERPA and privacy regulations with all confidential student material.

Application Process Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.

Institution Information

Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses. Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce. Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Additional Information

Pay Range: $51,450 - $58,400
Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

TOTAL REWARDS: Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. Our portfolio of benefits includes medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs. For more information, visit Mines benefits:

Contact Information

Email with questions about the position, office, or institution.


Required Qualifications

-Bachelors’ degree and masters’ degree from an accredited institution of higher education.
-Professional experience with college students in an advising, mentoring, or leadership role.
-Professional oral and writing communication skills, strong organizational and project management skills, strong public speaking skills and proficiency with computer software.

Preferred Qualifications

-A masters’ degree in a relevant field such as higher education administration, educational leadership, educational psychology, curriculum and development, etc.
-Employment as a full-time academic advisor and/or academic support or student support specialist in a college or university setting.
-Advising or teaching experience with an engineering/applied science setting.
-A demonstrable commitment to promoting and enhancing diversity of perspective.
-Experience supervising employed (defined as paid) students.