Job Positions

Academic Advising Coordinator

Categories: Rocky Mountain Region 10


Center for Academic Services and Advising


Colorado School of Mines

Date Posted:

Jun 2 2020 10:00PM

Close Date:

 June 22 2020

Position Description

Colorado School of Mines Mines is an Equal Opportunity/Affirmative Action employer and educator that recognizes that diversity is crucial to its pursuit of excellence in learning and research. Mines is committed to developing student, faculty, and staff populations with differing perspectives, backgrounds, talents, and needs and to creating a richer mix of ideas, energizing and enlightening debates, deeper commitments, and a host of educational, research, and service outcomes. As such, Mines values candidates who have experience working in settings with individuals from diverse backgrounds. Minorities, women, veterans, and persons with disabilities are strongly encouraged to apply. Job no: 494419 Work type Administrative Faculty Full Time Location: Golden Categories: Academic Advising/Support, Other Position Title: Academic Advising Coordinator Department Description: The Center for Academic Services and Advising (CASA) is a newly redesigned office that provides centralized academic advising and academic support services. CASA connects students with the tools they need to be academic successfully at Mines. We administer proven, national best practices in academic advising and support. Charged with the responsibility to significantly, proactively, and innovatively support the academic endeavors of Mines' students, CASA is an award-winning office defined by care for the student and exemplary service. The Opportunity: Under the direction of the Associate Director for the Center for Academic Services & Advising, the Academic Advising Coordinator will support the academic progression of Mines students via holistic and developmental academic advising. In addition, the Coordinator will administer various academic support services and retention efforts in collaboration with academic faculty and administration. Broadly, the Academic Advising Coordinator will uphold established national standards for academic advising and academic support whilst upholding the mission of Colorado School of Mines. This is a full time, 12-month, administrative faculty professional exempt position.


Academic Advising & CASA Effectiveness
• Provide academic advisement for undergraduate students either in their first year at Mines or in their sophomore year and beyond in major coursework.
• Routine communication & outreach (individual and group) with a pre-assigned set of students (approximately 500). • Accurate and timely assistance/guidance with course planning, registration, and class scheduling.
• Review, approve, and assist with class scheduling, including the release of PINs with students.
• Individualized assistance/guidance to all students, including those with complex transcripts (this would include students with AP/IB advanced credit, transfer students, non-traditional, and more).
• Consistent and thorough record keeping of all student contact and advisement. This would include pre- and post-advising session notes.
• Proactive & reactive communication to academic faculty in need of assistance & support for advising purposes – including upper division advising assistance.
• Assistance with transition as a student progresses to their identified and declared major(s).
• When necessary, assistance and support to student families and prospective student/families.
• FERPA compliance when working with parents and families of students.
• Provide personalized assistance – based in student development theory and support – with any student need, exploration, or situation. This includes collaboration and outreach to support offices.
• Provide proactive & reactive communication to academic faculty in need of assistance & support for academic support purposes.
• Represent the University to various institutional divisions by serving on various university ad hoc committees as well as externally to students and/or the general public/local community.
• Where and as appropriate, host “office hours” at various locations across campus, including the academic departments. Office hours will support coordinators effort to advise students more effectively.
• It is expected that the Coordinators play an active role in collaborating and working alongside CASA colleagues as advisors will often backfill, support, and/or cross-train colleagues with advising and support efforts.
• Assist as needed with all Student Life and CLASS programs, events, and specialty weekends.
• Abide by FERPA and privacy regulations with all confidential student material. Academic Support Service Coordination
• Coordinator will manage and oversee an academic support service function, including early alert/retention, academic coaching, bounce back, peer advisors, tutoring and core review, programming, major exploration, and/or hiring/training.
• Budget oversight for respective academic support services
• Student staff supervision, including payroll, hiring, and training of student staff/volunteers
• Coordination also includes collaborative work with campus including Residence Life, Student Activities, Involvement, & Leadership, Faculty in CASA, etc. Academic Coaching
• Offer individualized and research-backed academic coaching assistance to students seeking to improve their academic performance at Mines.
• Provide proactive academic coaching for assigned advisees as well as other students as caseload allows.
• Respond to CARE inquiries for advisees and offer academic support as needed.

• On occasion, this position may be assigned other duties needed to help drive to the vision, fulfill the mission, and uphold Mines' and the Department's organizational values.

Application Process

Apply Online

Institution Information

Colorado School of Mines is located in picturesque Golden, in the foothills of the Rockies, 15 miles west of Denver and 20 miles south of Boulder. Mines produces industry-ready scientists and engineers known for their work ethic, problem-solving ability and teamwork focus. Mines graduates are in great demand by companies and government entities around the world and are involved in solving major technical and societal challenges of our times.

Additional Information


Contact Information

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Required Qualifications


• Bachelors' and masters' degree from an accredited institution of higher education.
• Professional experience with college students in an advising, mentoring, or leadership role.
• Professional oral and writing communication skills, strong organizational and project management skills, strong public speaking skills and proficiency with computer software.

Preferred Qualifications

• A masters' degree in a relevant field such as higher education administration, educational leadership, educational psychology, curriculum and development, etc.
• Employment as a full-time academic advisor and/or academic support or student support specialist in a college or university setting.
• Advising or teaching experience with an engineering/applied science setting.
• A demonstrable commitment to promoting and enhancing diversity of perspective.
• Experience supervising employed (defined as paid) students.

About Mines & Golden, CO:
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. How to Apply: Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made. Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit:
Background Investigation Required: Yes
Advertised: June 01, 2020 Mountain Daylight Time
Applications close: June 22, 2020 5:00 PM Mountain Daylight Time
Apply Here: PI120627807