Job Positions

Academic Advisor, Athletics

Categories: Pacific Region 9




California State University, Stanislaus

Date Posted:

Apr 18 2022 12:12PM

Close Date:

May 31 2022

Position Description

Under the leadership of the Assistant Director of Athletics, the Athletic Academic Advisor for Student-Athletes provides academic, financial, and professional development advising to student-athletes. The incumbent will coordinate, plan, implement and supervise athletic tutorial and study hall programs as well as calculate and monitor student-athlete academic eligibility. The Athletic Academic Advisor will communicate and solve problems with coaches, faculty and student-athletes concerning the academic development of all student-athletes.


Duties include but are not limited to:
Provide leadership and oversight of student-athlete eligibility to include initial, transfer and continuing eligibility with proper progression toward degree. Collaborate with Enrollment Services to determine NCAA eligibility for continuing students and transfer students. Computes electives, satisfactory progress towards degree and monitor student-athlete eligibility. Collaborate with coaching staff to monitor academic progress and NCAA eligibility of their student-athletes. Collaborate with Admissions and Outreach on entrance requirements and late admission evaluations. Provide thorough knowledge of entrance requirements for freshman and transfer students and advise coaches as necessary. Establish student-athlete tutoring program and provide supervision/guidance to ensure success of all student-athletes and those who are at-risk. Partner with the Compliance Coordinator in conducting weekly 12-unit verifications for student-athletes. Identify term and annual grade point information for all student-athletes and athletic teams for eligibility and academic awards. Conduct regular athletic team meetings with compliance officer and share information on format of NCAA and campus eligibility, progress toward degree requirements, campus support services, and study hall requirements. Act as a liaison in collaboration with other university departments, support programs, and faculty as well as the Academic Success Center. Coordinate the annual Presidential Scholar Athlete award ceremony. Includes all event planning, invitations/certificates, and coordinating with Academic Affairs and/or Presidents Office. Provide leadership and oversight to the student-athlete academic advising program. Serve as liaison between first year advising and the athletic department. Attend New Student Orientation to assist in advising and registration. Coordinate and enroll all new/incoming student schedules for their first term of enrollment. Advise student-athletes in determining appropriate coursework in compliance with NCAA rules. Provide academic advising to student-athletes; transfer evaluation review; course selection and registration assistance to new and continuing student-athletes. Work closely with at-risk student-athletes to assist them in meeting progress toward degree. Provide comprehensive advising to assist student-athletes to identify their academic problems, evaluate them realistically, and deal with their aptitudes and abilities as related to their particular needs. Conducts grade checks for student-athletes and coordinates distribution to coaches. Provide academic, learning or career-related advising on an individual or small group basis to all students. Work closely with Faculty Athletic Representative. Collaborate with campus departments including Advising Service Center, Learning Commons, Financial Aid, Library, and Enrollment Services. Act as liaison to resolve conflicts with coaches, student-athletes, and other Athletic Department personnel regarding the academic achievement of all student-athletes. Meet with recruits to discuss NCAA eligibility rules and academic support programs. Provide academic, learning or career-related advising on an individual or small group basis to student athletes. Work collaboratively with campus faculty to ensure student-athlete success in the classroom. Supervise, recruit, and train student assistants and graduate interns to assist with study hall monitoring, academic support presentations, and other duties. Maintain current knowledge of courses, majors, prerequisites, general education and graduation requirements, university procedures, rules and regulations and other student services. Review and analyze existing department policies/procedures and suggest appropriate modifications, as needed. Utilize computer technology to maintain detailed and current records on each assigned student, including a program of study outline, general education evaluation, quarterly academic progress, advising contacts, referral, and test scores. Establish, implement and maintain program procedures to ensure uniformity. Manage records for integrity, accuracy, consistency and decision making. Monitor each student-athletes’ academic progress and maintain regular contact.

Application Process


Institution Information

Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Additional Information

Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:
Voluntary Self-Identification of Disability PDF Form. CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

Contact Information

Alissa Aragon, Assistant Athletics Director,


Required Qualifications

Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related.

Equivalent of three years of progressively responsible professional student services work experience. (A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.)

Preferred Qualifications

Earned Master’s degree or post-baccalaureate units preferred. Demonstrated direct experience advising higher education students preferred. Demonstrated experience working with NCAA eligibility. Experience working with support services and special programs. Previous experience developing and/or facilitating workshops/training. Demonstrated specialized knowledge in NCAA eligibility rules and regulations Academic advising experience and experience working with NCAA eligibility rules and regulations.