Job Positions

Academic Advisor: Doctoral Programs (req6273)

Categories: Rocky Mountain Region 10


College of Nursing


University of Arizona

Date Posted:

Jul 30 2021 5:20PM

Close Date:

Aug 20 2021

Position Description

The University of Arizona, College of Nursing is looking for a proactive, organized, detail-oriented candidate to fill the position of Academic Advisor for its doctoral-level programs. As a member of the Office of Student & Academic Affairs (OSAA), this role supports doctoral students from their first day of class until they graduate from the college. As the college expert in UA Graduate College policies and procedures, the Doctoral Student Academic Advisor is responsible for guiding students and their faculty advisor through academic progression and success.

We are looking for a dynamic individual who:
• Has a proven track record of being highly organized and detail-oriented.
• Embodies exceptional customer service skills.
• Demonstrates a focus on continuous process improvement.
• Exemplifies the qualities of an invaluable team player.
• Maintains and retrieves accurate data using a variety of online tools.
• Effectively, clearly and professionally communicates with students, faculty and staff.
• Represents the College of Nursing in a positive, professional manner.
• Enthusiastically cross-trains with other team members.


Guide doctoral students and faculty through student program milestones to ensure continuous progression and success. Advise doctoral students and faculty on university, college and program policies, procedures and academic requirements. Build a strong doctoral community: communicate proactively; develop regularly scheduled seminars, workshops and other events. Research and recommend solutions for a myriad of doctoral student issues. Create, maintain and generate doctoral student reports regularly to ensure timely progress to milestone achievement and graduation. Act as the liaison with the Graduate College and numerous doctoral committees. Manage and continually improve various processes for doctoral students, including LOAs, independent study requests, comprehensive exams, oral defenses, etc. Respond to student inquiries and concerns in a professional, timely manner via email, phone, zoom or in-person. Facilitate clear communication and promote a positive working relationship with OSAA, college faculty, university units and external partners. Participate in various doctoral student events, including: incoming student orientation, new student induction, RISE, white coat ceremony, commencement, etc. Cross-train with the Doctoral Programs Admissions & Onboarding Advisor in an effort to even workloads over the calendar year and provide back-up when colleagues are away from the office.

Application Process Top applicants will be invited to interview

Institution Information

Outstanding UA benefits include health, dental, vision, life insurance and disability programs; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please visit

Additional Information

Experience working with doctoral-level students and faculty. Proven track record of proactively solving problems and making processes more efficient. Exceptional organizational skills, focused attention to detail and a high standard of excellence. Ability to effectively use administrative systems, databases and standardized software programs, including Microsoft Office Suite. Strong written and verbal communication skills, including public speaking. Ability to establish, maintain and sustain positive, professional working relationships internally and cross-functionally. Ability to work independently and as part of a team in a fast-paced, service-oriented office environment – including responding to walk-in questions. Ability to multi-task during critical time periods.

Contact Information

Jill Hagaman;


Required Qualifications

Minimum of 3 years of relevant work experience is required. Bachelor's degree required.

Preferred Qualifications

*Experience with the UA Graduate College policies and procedures.
*Master’s degree in a human sciences discipline.
*Experience working with online student populations.
*Experience in administrative/coordinative programs.
*Experience with GradPath, UAccess, Analytics.
*Two years of experience in higher education, healthcare delivery systems or related field