Job Positions

Acadmic Advisor

Categories: Northwest Region 8


College of Engineering


Oregon State University

Date Posted:

Aug 1 2019 10:00PM

Close Date:


Position Description

The College of Engineering is seeking between two and five highly qualified academic advisors to provide engineering students with advising support including but not limited to orientation, academic success strategies, career planning, course programming, and degree completion. The position will have primary responsibility for academic advising in one of the following schools: School of Mechanical, Industrial, and Manufacturing Engineering advising serves around 1800 undergraduates with a focus on preparing the next generation of mechanical, industrial, manufacturing, materials, robotics, and energy systems engineering professionals; and performing leading-edge research that ensures a better future for our state, nation, and world. School of Electrical Engineering and Computer Sciences (EECS) advising serves around 3600 undergraduate students split between an on-campus and online delivery method. The School of EECS’ mission is to provide a comprehensive, state-of-the-art education that prepares students to be successful in engineering practice, advanced studies, and research. Advisors in EECS may have a focus on one primary delivery method or a combination of the two. Individuals in this position advise a diverse population of student in regards to their academic planning and progress by utilizing professional advising and guidance skills. They interpret and explain university academic policy and procedures to assist students in making decisions concerning personal education goals leading towards graduation. The advisor monitors student progress and suggests corrective action when the student encounters academic difficulty.

The advisor coordinates with other University departments regarding undergraduate academic courses that support degree programs. The advisor is a source of information for prospective students, and actively recruits students through participation in various University and College sponsored orientations and events. The advisor also works with student information systems and various data files and sources and prepares a wide variety of reports using multiple databases and spreadsheets. The advisor keeps abreast of University and College policies, procedures, rules, and regulations to assist students in meeting academic requirements. The advisor may assume a leadership role that supports academic programs and special projects. In addition to direct academic advising in the school, advisors support the College in one or more of the following areas: assessment of advising, career explorations and integrative academic/career advising, early warning/intrusive advising, international student advising, and working with students in academic difficulty. All positions support the primary mission of the University, the College of Engineering (COE), and academic services. Some evening and weekend work may be required.


70%- Direct Advising to Engineering Students (Undergraduate)

  • Monitor academic progress of up to 350 engineering students.
  • Assist students with academic program planning, course selection and registration, resource connections, and exploration of experiential learning opportunities.
  • Provide advising that helps students connect their skills, abilities, and interests with their academic and career goals.
  • Provide intrusive advising for students experiencing academic difficulty.

20%- Administrative Advising Duties

  • Advisor will be assigned specific areas to coordinate related to advising and student services in a specialty area. (I.e.- assessment of advising, early alert, living learning communities, orientations, internships, international, etc.)

10%- Records, Data Management, Other duties

  • Maintain accurate electronic notes and records of students’ progress in MyDegrees system, attends regular staff meetings, participate in campus-wide committees tied with academic advising or specialty areas.

Application Process

To ensure full consideration, applications must be received by August 26, 2019. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents:

  1. A resume/CV
  2. A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

Institution Information

Oregon State is an international public research university that draws people from all 50 states and more than 100 countries. We go wherever the challenges are, push ourselves to the very edge of what’s known and keep going. We are determined to forge solutions. We are diverse and welcoming. We embrace our responsibility to Oregon and the world, building a future that’s smarter, healthier, more prosperous and more just. We see what could be and have worked relentlessly for 150 years to make it so. 2 campuses, 11 colleges, 14 experiment stations, 36 Extension offices, 200+ academic programs — COUNTLESS IMPACTS.

Additional Information

or additional information please contact: Janet Knudson at Starting salary within the salary range will be commensurate with skills, education, and experience. The anticipated starting salary will be $49,000-$51,000. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Contact Information

Janet Knudson.

Brett Jeter.


Required Qualifications

  • Bachelor’s degree from an accredited institution
  • Competency and/or experience working with people from diverse backgrounds and cultures
  • Outstanding demonstrated oral and written communication skills
  • Strong interpersonal skills
  • Demonstrated ability to work effectively with employers, students, staff, faculty and administrators
  • Ability to communicate effectively verbally in front of small and large groups and to provide workshops, trainings and outreach programs
  • Experience in academic advising, admissions counseling, academic support programs, resident life or a combination of those areas with another student contact area
  • Demonstrated computer skills including proficiency with word processing, spreadsheet, email, databases, and presentation software

Preferred Qualifications

  • Two or more years of full-time employment as a professional academic advisor in a college or university setting
  • Direct experience working with college students in academic advising, teaching, or student development position
  • Professional experience assisting international students
  • Knowledge of student development theory and intrusive/proactive advising strategies
  • Master’s degree in College Administration, Advising, Education, or STEM field