Job Positions

Advising Coordinator 19366

Categories: Mid South Region 3


Davis College of Agriculture, Natural Resources and Design


West Virginia University

Date Posted:

Apr 8 2022 9:21AM

Close Date:

Jun 8 2022

Position Description

West Virginia University Davis College of Agriculture, Natural Resources and Design is currently accepting applications for an Advising Coordinator. This position is primarily responsible for the oversight of academic advising including supervision of professional academic advisors. The position is expected to work closely with the University Director of Advising to ensure consistency in advising practices within the college and across the University.


Oversees all undergraduate advising services performed by college staff. Oversees the delivery and assessment of academic advising, coordinates registration. Identifies new students and assigns them to the appropriate advisors, ensuring comparable workloads; ensures existing students retain current advisors for continuity. Provides academic advising and counseling to targeted populations. Work with faculty and academic affairs team on curriculum changes and other advising protocols. Publicize priority registration dates, advising times, and other advising information through the UG listserv. Completes student athlete certifications in accordance with NCAA rules and regulations. Completes veteran, Ohio Reciprocity and other academic audits as needed. Serves as the main point of contact for College Plan of Study approvals required by Financial Aid. Supervises the certification process of graduates. Supervise the creation, maintenance, and disposition of student records. Serves as the College’s liaison to the University Registrar and Office of Admissions and Records. Assist with the College’s retention efforts. This includes programming for at-risk students, monitoring not registered numbers and managing campaigns to encourage registration, Mid-Year Academy and is the college point of contact to collect Academic Suspension appeals. Assist the academic units with accreditation maintenance by collecting and analyzing data on student demographics, undergraduate enrollment, and degree confirmations. Provides data upon request about enrollment numbers, registration numbers, numbers enrolled in each major and President’s/Dean’s List for example. Teaches one section of ANRD 191 each fall. Coordinates content with other instructors. Assist with New Student Orientation, as it relates to advising processes, for the purpose of introducing freshman and transfer students to the undergraduate programs. Participates in College and University committees and task forces that affect undergraduate programs as requested by the Director of Academic Affairs and/or the Associate Dean, including academic unit faculty or planning meetings. Assist with other School/College events, as needed, such as graduation, honors ceremonies, and special guests.

Application Process

Institution Information

At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

Additional Information

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: 37.5-hour work week 13 paid holidays 24 annual leave (vacation) days per year 18 sick days per year WVU offers a range of health insurance and other benefits. (This position is a benefits-eligible non-classified staff position) 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Wellness programs

Contact Information

Donna Bulger,


Required Qualifications

Master’s degree in a relevant field At least 5 years of considerable and relevant experience in higher education, with some experience attributable to the public college/university environment. At least 3 years of direct advising experience. Administrative experience in overseeing undergraduate matriculation, academic advising, program

Preferred Qualifications

Excellent oral and written communication skills Evidence of effective teaching skills Demonstrated ability to develop programs to support students in academic difficulty Knowledge or ability to learn to work with Banner, Degree works, and Navigate Knowledge or ability to learn NCAA and other academic certification rules Demonstrated ability to provide oversight to academic advisors Ability to write technical advising materials for website, materials, etc. Ability to create and maintain databases for the Academic Affairs Office Demonstrated ability to pay attention to detail Ability to assess and enhance the effectiveness of advising and retention efforts