Job Positions

Advising Services Coordinator

Categories: Great Lakes Region 5


Office of the Dean


Earlham College

Date Posted:

Jan 19 2021 2:47PM

Close Date:

Feb 26 2021

Position Description

Earlham is seeking a highly motivated, strategic thinker to serve in a newly created position of Advising Services Coordinator. This administrative position will oversee daily operations for undergraduate advising and engage in designing, managing, and evaluating an array of advising programs intended to support undergraduates throughout their Earlham career, from matriculation through graduation. This position will also lead the College in developing innovative ideas to support transfer student and high school dual credit attendees. This position will report to the Interim Dean of the College and engage in regular consultation with the Registrar. This position will be part of an advising leadership team.


• Responsible for day-to-day operations of undergraduate advising.
• Develop undergraduate academic advising strategies, programs, policies and procedures aligned with program goals in collaboration with the others on campus.
• Implements new initiatives, researches best practices to meet the needs of students who are high risk academically, and provides continuous assessment of services provided.
• Coordinate collaboratively and collegially with academic units, such as the Registrar’s Office, Marketing and Enrollment, Financial Aid, Faculty, student service providers, and others to develop best practices in advising for students.
• Works closely with the Interim Dean of the College on continuous development and maintenance of advising resources and training for student advisors.
• Assist in the planning and implementation of targeted academic advising outreach for transfer students and high school dual credit attendees.
• Implement and utilize advising tools and maintain data integrity within student information systems.
• Utilize a variety of departmental and College data to promote student academic success.

Application Process

Please send a cover letter detailing qualifications for the position, a statement on diversity, resume, and a list of at least three professional references as a single electronic file to:
Human Resources Office
Earlham College
801 National Road
West Richmond, IN 47374-4095

Institution Information

Located in Richmond, Indiana, Earlham’s beautiful 800-acre campus includes Earlham College and also the Earlham School of Religion, affiliated with Earlham College. Nearly 600 of its acres are woods, streams, ponds, old fields and prairie used for scientific research and recreation. Earlham provides its undergraduate students with more than forty courses of study, and also offers a Masters of Art in Teaching. Approximately 1,000 undergraduate students come from 47 states and 60 countries. The Earlham student body is among the nation’s most diverse of 100 nationally selective liberal arts colleges. U.S. News & World Report (2019) ranked Earlham fourth nationally in international diversity. In addition, Princeton Review (2018) ranks the College 7th nationally for “Best Classroom Experience” and 20th for most active student government. According to the National Survey of Student Engagement (NSSE) Earlham’s students are bright and hardworking, and report a larger number of books read, papers written, interaction with professors, and other predictors of successful educational outcomes than are reported elsewhere. Earlham is ranked in the 98th percentile among 1,533 institutions in the percentage of graduates who go on to receive Ph.D.’s. Seventy percent of students study abroad and eighty-five percent of faculty collaborate with students in their research. Ninety-four percent of undergraduate students live in college housing, which includes traditional, on campus residence halls, apartments and a variety of college houses surrounding campus, all of which house a different “Theme Community” or “Friendship Community.” Student community and social engagement include: 23,000 reported hours of community service; 60 Bonner Scholars provide servant leadership; and the opportunity for all students to join in many service, cultural, political, religious and special interest clubs, including the student-run equestrian program. The “Quakers” compete in 15 NCAA Division III varsity sports and six intercollegiate club sports. Since 1998, Earlham has expanded, renovated, and constructed major campus buildings –academic, residence halls and athletic facilities – representing an investment of over $70 million. The College has also adopted a new brand to sharpen the College’s image as a leading national liberal arts institution, and initiated a strategic plan designed to position the College for future growth. Earlham’s signature expression of the Liberal Arts can be found in EPIC, Earlham’s Plan for Integrative Collaboration. Combining a multi-disciplinary approach to addressing world problems, EPIC provides open space for collaborative inquiry across disciplines. Central to EPIC is CoLab, which is physical space created to encourage faculty and students to collaborate across the various centers and disciplines, including the Center for Entrepreneurship and Innovation, Center for Social Justice, Center for Global Health, and Center for Global Education. Earlham’s successful results in integrative and collaborative education are evident through student award-winning work and scholar opportunities, including the following: Earlham students won the Hult Prize, the world’s largest student competition for social good, resulting in a $1 million award in start-up capital for their Magic Bus project; Earlham alumnus Margaret Hamilton ’58, a computer scientist who helped create the on-board flight software for NASA’s Apollo and Skylab missions and the Space Shuttle, received the Presidential Medal of Freedom, the highest civilian honor in the United States; Hashem Abu Sham’a ’17 has been selected as one of just three Rhodes Scholars by the Rhodes Trust for its inaugural Syria, Jordan, Lebanon and Palestine program.

Additional Information

This position is a 3-year grant funded position.

Contact Information

Phone: 765-983-1393


Required Qualifications

• Bachelors degree required in education, student affairs, counseling, or a related field.
• Two years of advanced professional experience in student advising and assistance, student recruitment/retention, or related student development programs in a higher education setting.
• Sensitivity to the needs and concerns of a diverse student population.
• Demonstrated knowledge of current trends and best practices in academic advising.
• Experience in coordinating student outreach, recruitment, and retention plans.
• Ability to take initiative and work independently as well as to work collaboratively and foster strong relationships with faculty, staff, and students.
• Excellent written and oral communication (including public speaking), interpersonal, collaborative skills, organization, and technological skills.
• Demonstrated ability to manage complex projects from conception to completion.
• Strong organizational skills and the ability to manage multiple priorities.
• Appetite for change and readiness to embrace new challenges.
• An understanding of and commitment to the aims of a liberal arts curriculum.

Preferred Qualifications

• Masters degree preferred in education, student affairs, counseling, or a related field.
• Knowledge of online course management systems, student records information systems, customer relation systems, and website content management preferred.