Job Positions

Advising Specialist and Administrative Support-STA00667PO21

Categories: Mid South Region 3

Department:

Center for Interdisciplinary Studies

Institution:

University of South Carolina Upstate

Date Posted:

Aug 3 2021 2:15PM

Close Date:

Oct 3 2021
 

Position Description

Advising Specialist and Administrative Support is responsible for advising declared and prospective Interdisciplinary (IDS) students, promoting good advisement practices, and assisting with academic support. This position assesses students’ needs, goals, interests, and prior academic experiences in order to guide students in the design and implementation of a successful academic plan. Perform a variety of duties in the operation of the Interdisciplinary Studies Center, its faculty (2 full time and 4 part time), and its students. Must be able to apply policies, balance priorities, work with limited supervision in carrying out internal working procedures, maintain confidentiality, and interact in a positive manner with students, faculty, other university departments, and the public.

Duties

Advising Specialist and Administrative Support University of South Carolina Upstate STA00667PO21 Spartanburg, SC www.uscupstate.edu
Advising Specialist and Administrative Support is responsible for advising declared and prospective Interdisciplinary (IDS) students, promoting good advisement practices, and assisting with academic support. This position assesses students’ needs, goals, interests, and prior academic experiences in order to guide students in the design and implementation of a successful academic plan. Perform a variety of duties in the operation of the Interdisciplinary Studies Center, its faculty (2 full time and 4 part time), and its students. Must be able to apply policies, balance priorities, work with limited supervision in carrying out internal working procedures, maintain confidentiality, and interact in a positive manner with students, faculty, other university departments, and the public.
•Navigate IDS students through the major transitions of college enrollment. Maintains an advising load and works directly with students to accomplish educational goals. Key aspects include maintenance of the integrity of academic policies, while being a student advocate and fostering a culture of student responsibility and success, providing students with information about possible consequences of academic decisions, and creating plans of study. Assists students in the development of an educational plan including clarifying educational goals. Must maintain current knowledge of the IDS degree program.
•Serve as first point of contact for student inquiries. Answer routine questions about registration, major changes, advisement course options, and related matters; route students and other individuals to appropriate department or office. Assign advisors for new, transfer, and change-of-major students; send notification correspondence to students. Send graduation letters and related correspondence.
•Evaluate transcripts for transfer and change-of major students. Distribute advising lists and other advising-related materials to faculty and professional advisors. Assist in obtaining information on students.
•Maintain accurate data for reports and informed decision-making. Keep advising statistics, work schedule, and other reporting documents up-to-date. Monitor and respond to students using advising software (Starfish).
•Act as a liaison and assist with daily Center functions (screen calls and visitors, schedule appointments) for Chair, faculty, staff, students and community for IDS. Maintain order and functionality of department office space. Assist in supervising student workers. Retrieve and maintain copies of university forms related to general operations. Maintain IDS department budget. Maintain inventory of and purchase all office supplies, including items for computers, printer, and copier. Initiate, prepare, and forward all forms and correspondence relevant to computer needs, telecommunications, classroom assignments, work requests, instructional technology, room reservations, office furniture, room fixtures, facilities, maintenance, and educational supplies. Create and submit work orders to Facilities Management. Prepare purchase requisitions for items not purchased by credit card. Maintain and integrate Division calendar with that of the University, the Office of the Dean, Academic Affairs, Budget Office, Human Resources Office, Information Technology, Purchasing, etc., to ensure awareness and alignment of key events and deadlines.
•When requested by Director, attend Center meetings and take minutes; maintain records for department. Create and maintain IDS Program of Study database. Assist in compiling information for IDS reports. Serve as P-card holder for IDS. Prepare travel authorizations, make travel arrangements, and prepare travel reimbursement vouchers. Support the Chair and Search Committee Chairs with searches for full-time faculty. Responsible for the timely and accurate hiring processing for all temporary faculty and staff in accordance with HR and Academic Affairs policies, procedures, and deadlines. Submit paperwork for extra compensation and summer compensation for full-time faculty.
•Perform other duties as assigned by Director.

Application Process

For a full job description and to apply, go to: https://uscjobs.sc.edu/postings/101866

Institution Information

The University of South Carolina Upstate is a comprehensive public university, a senior institution of the University of South Carolina and is among the fastest growing universities in the State. U.S. News and World Report recently ranked USC Upstate No. 1 among Top Public Regional Colleges in the South. USC Upstate has been recognized as a top producer of Fulbright Scholars. In addition, students and faculty from over 25 nations reflect the university’s international character. Located between Charlotte and Atlanta along the I-85 corridor, one of the fastest growing business and high-tech regions in the country, the campus is within easy driving distance of the Appalachian mountains and the Atlantic Ocean beaches. The University has an enrollment of approximately 6000 students and employs approximately 650 full and part-time faculty and staff, reflecting the diversity of Upstate South Carolina. USC Upstate is proud of the diversity of its student body and we seek to attract an equally diverse applicant pool for faculty, staff, and administrators. We are an EOE/AA employer and are strongly committed to increasing faculty diversity.

Additional Information

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.

Contact Information

Dr. Michelle Garland, Directory of Interdisciplinary Studies University of South Carolina Upstate
864-503-5645

Qualifications:

Required Qualifications

Master’s degree in Student Services or related field or bachelor’s degree and 2 years of transcript review experience. Ability to work and motivate traditional and well as nontraditional students, strong computer and interpersonal skills required. A successful background check is required.

Preferred Qualifications

Exceptional leadership skills and excellent computer skills preferred. Previous work experience with undergraduates in an institution of higher learning strongly preferred.