Job Positions

Assistant Dean for Undergraduate Academic Services (13056)

Categories: Mid Atlantic Region 2

Department:

School of Communication

Institution:

American University

Date Posted:

Aug 19 2021 1:29PM

Close Date:

Sep 16 2021
 

Position Description

The Assistant Dean for Undergraduate Academic Services has management responsibility for undergraduate degree programs, including recruitment, retention and enrollment management as well as student services delivery for undergraduate and graduate programs in the School of Communication. This includes managing and ensuring quality of the entire academic advising function, managing the schedule of classes & curriculum, and managing summer course scheduling and budget. The Assistant Dean ensures that the components of the undergraduate academic experience are consistent, complementary, and of high quality and integrates the various elements of the undergraduate academic experience (i.e. curricula, co-curricular programming, career development, and international learning programs).

Duties

Essential Functions
Program Management:
Manages undergraduate degree programs and provides direction for all activity related to the undergraduate academic experience in the School of Communication.
Leads the academic advisors and academic program assistants in identifying necessary curriculum changes to improve student experience and degree progression, works closely with associate deans and faculty to monitor the curriculum, course schedules, and enrollments; surveys students and conducts other assessments of the undergraduate academic experience. In partnership with the faculty, facilitates undergraduate curriculum review/improvement and new program development within SOC and in collaboration with other units on campus.
Represents SOC undergraduate programs on relevant working groups at the school and university levels and at university and school events

Student Affairs Leadership:
Oversee undergraduate academic advising and related support services.
Liaisons with Dean of Students and Office of Campus Life staff as well as career center, merit awards and international programs personnel as well as other academic units and undergraduate admissions to exchange information and generate ideas that will enhance the undergraduate experience and improve service to the student body.
Ensures the integrity of undergraduate student records and compliance with policies governing student confidentiality.
Provides oversight to prevent gaps in service quality.
Facilitates undergraduate student award nominations.
Represents SOC at campus-wide events such as Commencements, Preview and Admitted Students Days, Leadership Retreats, Orientations, etc.

Academic Program Support:
In conjunction with Academic Program Assistants, Division and Program Directors, Senior Associate Dean and Assistant Dean for Graduate Academic Services, manage course scheduling and entering of data for undergraduate and graduate courses, room reservations and course caps.
Develops summer course schedule to ensure adherence to budget.
Oversees tracking of student enrollments and logistics for special courses.
Facilitates staffing of AU service courses.
Prepares reports for curriculum planning.
Facilitates course review for undergraduate domestic transfer and study abroad programs.
Utilizes data analytics to develop and implement a short-term and long-range planning process for class scheduling. Facilitates SOC involvement in AU Abroad partner programs.
Facilitates BA/MA programs in collaboration with the SOC Graduate Office.
Reviews requests for alumni audit and non-degree enrollments.

4. Academic Review:
Recommends students for academic recognition (dean's list, merit award, scholarships, etc.); advises and counsels undergraduate students in academic jeopardy or distress and liaises with faculty, as needed, regarding such cases; makes appropriate referrals to other University student services; serves as liaison with other University departments that support athletes, international students, students of color, students with disabilities, honors students, and other students with special needs or circumstances.
Approves undergraduate academic actions including leave of absence, dismissal, withdrawal, degree clearance, and readmission.
Consults undergraduate academic advisors on petitions for exceptions to academic regulations.
Reviews requests for alumni audit and non-degree enrollments.

5. Special Projects and University Service:
Serves as SOC representative on campus-wide undergraduate committees/task forces; assists the Office of the Dean with projects and activities related to undergraduate programs.

6. Supervision:
Hires, trains, onboards and manages the Director of Undergraduate Student and Academic Affairs, the two Academic Program Assistants, and Administrative Coordinator. This includes coaching, providing feedback, managing performance and providing opportunities for professional development.

Application Process

To apply: Please submit a letter of interest and resume or CV here- https://careers.american.edu/Staff/job/Washington-Assistant-Dean-for-Undergraduate-Academic-Services-%2813056%29-DC-20016/779342100/

Institution Information

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Our students distinguish themselves for their service, leadership, and ability to rethink global and domestic challenges and opportunities. At AU passion becomes action; students actively engage in the world around them; and the leaders of today train the leaders of tomorrow.

Additional Information

https://www.american.edu/about/

Contact Information

theworkline@american.edu

Qualifications:

Required Qualifications

Bachelor's degree 5-8 years of relevant experience

Preferred Qualifications

Relevant master's degree with 5-8 years of progressively responsible work in academic affairs (previous experience in the private sector and exposure to different industries strongly desired)
Demonstrated experience in supervising a diverse staff and managing for performance and quality in a service-oriented environment, preferred
Excellent attention to detail with strong ability to prioritize and multi-task in a dynamic and high pressure environment
Demonstrated ability to work as part of a team and develop productive working relationships with multiple constituencies (students, faculty, staff, alumni, parents)
Strong familiarity with an academic environment including the organizational and governance structure of major colleges and universities

Diversity, Equity, and Inclusion:
An ability to welcome, value, and affirm individuals of all identities and experiences, and a commitment to ensure they are understood, appreciated, and fully included in the university community.

Discretion, Tact and Diplomacy:
Ability to exercise discretion, tact and diplomacy while interacting with students, faculty, university staff, management, and other stakeholders on confidential and/or sensitive matters.

Team Leadership:
Ability to effectively lead a team of employees which includes planning, coordinating, and monitoring the work of others assigned on a project or program basis, providing technical guidance, coaching and feedback, and building effective work relationships.

Standard Office Software:
Proven ability to use technology to analyze data, manage projects, and facilitate decision-making using email, word processing, spreadsheet/ data analysis and presentation development software applications such as Microsoft Outlook, Word, Excel, and PowerPoint while preparing briefings, reports, and presentations. Experience with student information systems and databases a plus.

Advanced Communication:
Ability to express oneself orally and in writing in a clear and concise manner, use language with precision; construct logical arguments; and produce written material appropriate for the audience that is free of spelling and grammatical errors.
Ability to engage in active and empathetic listening and communicate with a service-minded and diplomatic orientation.

Interpersonal Skills:
Ability to relate well to and develop and maintain effective relationships with people from varied backgrounds and situations; demonstrate understanding, concern and empathy for others; effectively relate to people who are displaying hostility or distress; and respond appropriately to the needs and feelings of different people in different situations
Hiring offers for this position are contingent on successful completion of a background check.