Job Positions

Assistant Director, Academic Advising/1465

Categories: Pacific Region 9


Advising & Career Development


Chaminade University of Honolulu

Date Posted:

Apr 13 2021 7:51PM

Close Date:


Position Description

Chaminade University of Honolulu is seeking exceptional applicants for a Full Time Staff position within the Advising & Career Development Department. The position opening is for an individual who is passionate about promoting all dimensions of student success. Those responsibilities include offering guidance and engaging with undergraduate students, planning and executing student-oriented events, directly supervising one to three professional academic advisors, designing and implementing a Faculty Advisor training program, and working collaboratively with staff and faculty across campus. View the full Job Description at


Duties and Responsibilities
The Assistant Director will be responsible for the day-to-day coordination of general advising duties, supervision of the Professional Academic Advisors as well as other duties required to serve the students and advance the mission of the division and university.

Supervisory and Administrative Duties (40%):
Directly supervises one to three professional academic advisors
Train, supervise and evaluate professional academic advisors
Provide ongoing training and support to faculty advisors to ensure students are provided consistent, accurate and prompt advising services
Design and implement a Faculty Advisor training program and handbook
Coordinates consistency of policies and procedures amongst the professional academic advisors
Develop, maintain and communicate advising resources to incoming and continuing students
Coordinate data collection and provide analysis/trends including but not limited to: office performance, proactive advising, registration, etc.
Communicate trends and recommendations to the Senior Director
Coordinate and oversee early alert/warning referral system and interventions
Coordinate tracking of and outreach to non-returning and unregistered students
Plan and execute advising programs and events, including New Student Orientation, Academic Convocation, and First Year Experience programs, including CUH 100 First Year Experience Seminar

General Advising Duties (30%)
Offer advice and guidance on selecting courses and academic programs while encouraging exploration of various majors
Communicate curricular requirements for general education and academic programs (including possible requirements for graduate programs in conjunction with the Office of Undergraduate Research & Pre-Professional Programs)
Understand and interpret University policies and procedures
Maintain confidentiality and understand the Family Educational Rights and Privacy Act (FERPA)
Educate students on understanding University policies and procedures (emphasis on Academic policies & procedures
Plan, monitor and aide students in progression towards graduation (assist and educate student's understanding of academic/program requirements)
Assist with various academic waiver/approval processes (prerequisite, concurrent, registration, credit overload) Work collaboratively with staff and faculty across campus; refer/connect to support systems that promote overall student success
Maintain systematic, frequent, and intentional contact with advisees through multiple methods
Document advising sessions/interactions with students (in student success platform)
Monitor and administer appropriate interventions when student concerns arise as identified through Early Alert process (platform)
Create a welcoming and caring environment when working with students
Assist in the development of educational and career plans that are consistent with students' personal values, goals, and career objectives
Create and facilitate workshops/presentations for students on topics related to Student Success (group advising, First-Generation students, First-Year students, etc.)
Disseminate/collect data through surveys. Communicate trends/patterns to Assistant Director
Participate and aide in staffing Academic Affairs unit related events (i.e. Preview Days, Convocation and Commencement)
Any other duties as needed and assigned by the Assistant Director and/or Senior Director Career/Internship Advising:
In conjunction with the Employer Relations Coordinator & Internship Coordinator, assist all students with baseline Career/Internship advising related to purpose
Be familiar with existing resources (12Twenty, PathwayU) for students in learning about careers/internships of interest to them and with job/internship search skills/strategies (i.e. resume and cover letter writing, interview skills)
Support the Employer Relations Coordinator & Internship Coordinator with the development and implementation of supplementary programs including Career/Internship Fairs, Opportunity Expos, career and/or internship related workshops and seminars
Support of Schools and Faculty Advisors
Serve as liaison with assigned academic school/dean(s)
Attend school meetings to share information
Be kept informed of program/curriculum changes
Update/notify faculty on advising changes/forms/dates; offer training and workshops
E-mail reminders to faculty regarding important deadlines each semester
Assist faculty advisors in interpretation of program evaluations

Other Duties Relating to Student Success (25%)
The Advisor will assist the Assistant Director and/or Senior Director with various duties related to the specific areas of the Division.
At the Assistant Director's discretion, the Advisor will be assigned duties based upon the needs of the Division to provide services to students and the skills and experience of the Advisor.
The Advisor will be assigned duties including but not limited to the following:

Application Process


Institution Information

The Chaminade community is a family where students mature into world citizens who respect the complexity and diversity of others, value community service, and strive to create a more just society. Our employees are committed to serving our diverse student population, helping them develop professionally through service learning, research and internship, leadership and community networking. At Chaminade, students receive a personalized education that prepares them for an ever-changing future. We invite you to help shape the leaders of tomorrow. Work for Chaminade. Be part of the change.

Additional Information

Marianist Identity/Native Hawaiian & Pacific Island Serving
An expressed willingness to respect and support the Catholic and Marianist identity of Chaminade University of Honolulu and to perform all duties in a manner consistent with Marianist educational values and mission of the University. Understanding of and respect for the University’s designation as an institution serving students of Native Hawaiian and Pacific Island ancestry.

Contact Information 808-735-4718


Required Qualifications

Minimum Education: Master's Degree in Education, Psychology, Counseling, Human Resources, or other related field is required.

Preferred Qualifications

A Master's Degree in Educational Administration, academic/career counseling, educational leadership, education, or another related field is preferred Minimum Experience and Skills:
Three to five years of work experience in teaching, counseling, or administration in higher education is preferred. At least one year of professional supervisory experience preferred.
Possess leadership qualities including motivation, supervision, delegation, planning and assessment.
Possess exceptional organizational and time management skills with demonstrated ability to plan coordinate, prioritize and effectively execute multiple initiatives, programs and events and meet established deadlines. Experience working with Pacific Islander, Asian American, and local Hawaii students highly preferred.
The successful candidate will value the developmental opportunities of a small campus setting, enjoy working on a team, be able to manage time efficiently and handle multiple tasks.