Job Positions

Assistant Director of Student Services and College Registrar

Categories: Northeast Region 1


CEMS Student Services


University of Vermont - College of Engineering and Mathematical Sciences

Date Posted:

Sep 27 2022 1:02PM

Close Date:

Nov 27 2022

Position Description

Provide academic advising services to undergraduate students in College of Engineering and Math Sciences (CEM). Primary advising responsibilities include: one-on-one interaction with CEMS students regarding academic and administrative concerns from admission to completion; interpretation of University and College standards, policies, procedures and guidelines; organization and execution CEMS Orientation programs; executing CEMS academic standing (trial and dismissal) processes; supporting recruitment and retention efforts; and certifying students for degree completion.


Primary and Holistic Academic Advising to include assisting CEMS students with form selection and completion, such as Change of Student Status, Student Financial Services, Satisfactory Academic Progress appeals, Withdrawal and Incomplete Requests (medical and non-medical), Accelerated Master’s Program permission form, Course Substitutions and Waivers, Letters of recommendation, insurance recommendations, etc., transfer college reports, transcripts (AP, IB, and A-levels credit), ROTC 104R Advising Forms – military students, FE and PE Certification of Education forms – seniors and alum Maintain expertise and advise faculty and student use on Computer Programs (and applications) including BANNER (forms and web) – advisor assignments, course capacities, diploma edits, etc., myUVM – transcripts/advising, commencement reports, pre-req checking, and much more, Slate – reviewing high school records, Navigate/EAB – logging interactions with students, tracking lists/populations of students, etc., REPGEN – report generator – UVM’s master database. Interpret academic policies, protocol and catalogue information. Research issues and policy surrounding academic actions. Act as College Registrar overseeing commencement, all CEMS students' academic standing, and acting as the point of contact for the CEMS Directors of Curricular Enrichment.

Application Process

Candidates must apply online at UVM Jobs:

Institution Information

Since 1791, the University of Vermont has worked to move humankind forward. The fifth oldest university in New England, UVM boasts a legacy of important firsts in education: the first college to declare public support of freedom of religion and the first to admit women and African-Americans to Phi Beta Kappa. Today, the university continues to provide endless ways to explore the world, challenge ideas, and dig in on the most pressing issues of our time.

Additional Information

The College of Engineering and Mathematical Sciences is a team of faculty, staff, and students working together to advance the fields of Computer Science, Mathematics, Data Science, Statistics, Engineering, and Physics. The Office of Student Services provides primary advising for first year CEMS students and support for all CEMS students throughout their time at UVM.

Contact Information

Matthew Manz, Director of Student Services (


Required Qualifications


Bachelor’s degree and two to three years of related experience required. Strong interpersonal and self-motivational skills, and ability to multi-task required. Experience in a diverse environment required.

Preferred Qualifications

Direct experience in undergraduate advising in STEM or a related field. Proficiency with technology and experience with student information systems required.