Job Positions

Associate Academic Advisor

Categories: South Central Region 7


College of Liberal Arts, Student Affairs


The University of Texas at Austin

Date Posted:

Jun 22 2021 2:31PM

Close Date:

Aug 22 2021

Position Description

To participate in the planning and delivery of academic advising/counseling services and programs that promote comprehensive educational opportunities for students.


Provide information to students regarding degree requirements, academic policies, and institutional rules and regulations. Serve as a proxy to the dean of the college, and subsequently educate students about college policies, and deliver dean’s decisions verbally and in writing via secure academic note (SAN). Present student’s written appeals during appeals meeting, presided by dean or designate. Conduct official degree checks the semester prior to a student’s intended graduating semester. Advise students regarding course selection during registration, orientation, and throughout the year. Advise students on study abroad and honors. Serve as staff advisor for a Freshman Interest Group or Transfer Interest Group. Meet with prospective majors and conduct information sessions. Make appropriate referrals for non-academic student issues. Facilitate student Office of the Registrar actions, such as adds, drops, pass/fail, and withdrawals during those periods that require the dean’s approval.

Maintain accuracy of student records by updating majors and minors, completing Petitions for Degree Modifications and override requests, and updating course lists. May assist in management of course enrollment, scholarships, study abroad evaluations, and student events. May certify degrees and other student eligibility circumstances. Address faculty questions regarding student and university policy. Maintain accurate advising records in Toolkit. As proxy for the dean may interface with parents, particularly when parent has contacted one of the deans, and requires response or follow-through regarding parent or student concern(s).

Plan and participate in workshops, outreach, college- and university-wide programs, new student orientation, and graduation ceremonies; assist with other college outreach events when called upon to do so.

Member of one or more college committees; assist with committee objectives and help ensure the committee meets its goals; take on special projects as requested; and attend regular meetings.

Create reports upon request; attend monthly College Advisor Meetings; participate in office meetings and decision-making; cooperate with other departmental and campus offices; collaborate with colleagues and supervisor(s); and attend and participate in training opportunities.

Application Process

Interested Candidates should review the detailed application instructions online apply via the UT Austin Workday web portal:

Institution Information

Additional Information

Contact Information

Othell Ballage Jr
Academic Advising Coordinator


Required Qualifications

Bachelor's degree in a related field and four years of experience working with college students in an academic capacity or Master's degree in a related field and two years of experience in counseling, group work, assessment and administration of student academic programs. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required years of experience or education. Experience in student affairs or advising at The University of Texas at Austin, or comparable academic advising experience at another institution. Demonstrated accuracy and attention to detail. Excellent written and verbal communication skills. Ability to work independently and collaboratively.