Job Positions

Associate Director for Undergraduate Scholar Engagement

Categories: Great Lakes Region 5


Office of Undergraduate Research and Scholarship


Grand Valley State University

Date Posted:

Jul 6 2020 10:00PM

Close Date:

July 22, 2020

Position Description

The Associate Director for Undergraduate Scholar Engagement - Frederik Meijer Office of Fellowships will have three essential functions:
(1) Collaborate with the Director of the Office of Undergraduate Research and Scholarship to facilitate the work of the Frederick Meijer Office of Fellowships. This includes student recruitment, outreach, application support, and other activities that support GVSU students’ pursuit of nationally competitive fellowships and scholarships;
(2) Collaborate with the OURS team to provide comprehensive support for high achieving students. This includes presentations that support novice undergraduate researchers, students exploring external undergraduate research opportunities, and students applying for elite graduate schools; and
(3) Collaborate with the OURS team to provide extended scholarly services to underserved student populations, including transfer students, first generation students, Pell-eligible, students, veterans, and students with social identities who are minoritized in their disciplines.


Specific scope of work includes:

Student Recruitment and Outreach
• Work with OURS and University partners to nurture a campus culture that encourages students to apply for nationally competitive fellowships.
• Develop, refine, and implement recruitment strategies to encourage qualified students to apply for nationally competitive fellowships and scholarships.
• Develop programs, workshops, web content, and other materials to encourage, recruit, and guide potential fellowship applications.
• Educate faculty and staff throughout campus about nationally competitive fellowships and scholarships.
• Highlight excellence in undergraduate research through actively supporting the Undergraduate Research Scholar Transcript Designation. Intensive Student Advising
• Provide holistic advising to students applying for fellowships.
• Advise students interested in becoming involved with mentored undergraduate research and creative practice.
• Advise students pursuing highly competitive graduate programs and graduate school funding.

Teamwork and Collaboration
• Work collaboratively with the OURS team to effectively provide services and support to undergraduate students pursuing highly competitive careers in research and service.
• Collaborate with university academic and administrative units to provide the supportive services needed to develop competitive fellowship applicants.
• Collaborate with the OURS team to identify and increase the applicants for national awards.

Process Management
• Maintain and disseminate information on prestigious external scholarships and fellowships.
• Manage the fellowship nomination process, administer internal endorsement, nomination, or evaluation procedures, including developing an internal selection process for students.
• Select, convene, and coordinate university scholarship committees in collaboration with OURS Director.

Application Process

Apply online at and select "Apply now". Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers, and e-mail address for three professional references. Applicants selected for interviews will be required to submit official transcripts prior to the interview. If you need assistance, call Human Resources at 616-331-2215.

Institution Information

Grand Valley State University (GVSU), established in 1960, is a four-year public university in West Michigan. It attracts nearly 25,000 students with its high-quality programs and state-of-the-art facilities. GVSU provides a fully accredited liberal undergraduate and graduate education and has campuses in Allendale, Grand Rapids, and Holland; and three regional center locations. It is a comprehensive university, serving students from all 83 Michigan counties, 50 states, and 79 foreign countries; and offers 94 undergraduate and 42 graduate degree programs in over 200 areas of study taught by 1,760 faculty. The university is dedicated to individual student achievement, going beyond the traditional classroom experience with research opportunities and community partnerships, aiming to fulfill its mission of “educating students to shape their lives, their professions, and their societies.”

Additional Information


Contact Information

Inquiries should be directed to GVSU Human Resources at 616-331-2215.


Required Qualifications

• Master’s degree
• Minimum of three years’ professional experience in an academic setting on a college/university campus (for example: fellowships advising; academic advising; advising and mentoring students in an honors program/college and/or international education, service-learning, or undergraduate research unit).
• Strong organizational and written and oral communication skills.
• Understanding of the fellowship recruitment process, and familiarity with the best practices of support for students pursuing nationally competitive scholarships and fellowships.
• Prior project management and administrative experience and capability.
• Experience working with a highly collaborative team.
• Demonstrated understanding and commitment to the success of first-generation students, and/or students from historically underrepresented groups in higher education.

Preferred Qualifications

• Ph.D.
• Past applicants of nationally competitive scholarships/fellowships are encouraged to apply.
• Knowledge of requirements for winning major fellowship awards (e.g., NSF GRFP, Goldwater, Marshall, Rhodes, Fulbright, etc.) is desired.
• Knowledge of eligibility requirements and application procedures for a wide range of fellowships.