Job Positions

Associate Director of Academic Advising

Categories: South Central Region 7


Office of Academic Advising


Rice University

Date Posted:

May 3 2022 9:46PM

Close Date:

May 31 2022

Position Description

Serves as a representative of the University, displaying courtesy, tact, consideration and discretion in all interactions with other members of the Rice community and with the public. The Associate Director of Academic Advising helps execute our mission to provide an unparalleled environment for students to explore opportunities, identify goals, and implement plans to reach those goas. S/he works closely with the Director and staff of the Office of Academic Advising to lead and engage a large community of advising including faculty advisors, staff of collaborative offices, peer academic advisors, and all undergraduate students across residential colleges and academic departments. The Associate Director provides advisor training, seminars, programs, events, and related advising initiatives. The Associate Director works closely with the team to facilitate faculty advising, coordinate the Peer Academic Advising Program, and provide leadership and guidance in Orientation Week programming. S/he provides guidance through research, organization, implementation, and assessment of undergraduate advising. In addition, the Associate Director directly and indirectly advises undergraduate students including but not limited to undecided students, transfer students, exchange students, readmitted students, students with area majors, student athletes, and students expressing interest in health professions, law schools, or other graduate schools. The Associate Director assists with the campus-wide Academic Fellows and Mentors Societies, academic assistance, and health professions advising and leads initiatives in advising technology implementation, at the discretion of the Director. The Associate Director assists the Director of Academic Advising in administration of the Office of Academic Advising including strategic planning, staffing decisions, budget responsibilities, representing the department on various committees, task forces, and working groups. The Associate Director will act on behalf of the Director as requested.


Assist, support, and consult with Director of Academic Advising as requested. Act on behalf of the Director as requested. Serve on University standing committees, task forces, and working groups as requested. Work with team to assess effectiveness of academic advising on campus and provide recommendations as part of strategic planning. Report results to Office of Institutional Effectiveness. Research and report on current and progressive practices in academic advising. Provide individual advising and group advising to all undergraduate students. Manage project portfolios of the academic advising staff and supervise exempt staff and student workers.

Work closely with the Director to provide oversight, guidance, and support for:
• Orientation Week and campus-wide academic advising-related events
• Peer Academic Advising Program oversight
• Assess and provide guidance for all methods of academic assistance including campus-wide Academic Fellows/Mentors Societies and special student populations related to students at risk
• Retention/graduation portfolio and case management approach to helping students graduate within a six-year timeframe
• Technology and online presence
• Specialized advising related to graduate school preparation, law school, and transfer students
• Maintaining relationships with collaborative offices and campus partners both at Rice and beyond
• Assist the Director by creating and managing plans to ensure smooth departmental operations.
• Conduct performance appraisals as needed for formal processes (annual reviews) and informal processes (mentoring, coaching, and leading by example on a daily basis).
• Assist the Director by leading, guiding, and supporting faculty advising across residential colleges and academic departments. Prepare and provide training, presentations, newsletters, information sessions, seminars, programs, and events for faculty advisors, administrators, collaborative staff members, and students during Orientation Week and throughout the academic year.

Application Process

Institution Information

Set in the heart of Houston, Texas, Rice is a research university that fosters diversity and an intellectual environment that produces the next generation of leaders and advances tomorrow’s thinking. And there is so much to love about being a Rice employee: comprehensive benefits, inclusive community, access to great services and facilities, and even growing opportunities! Your pay is just a piece of the total value of working at Rice.

Additional Information

Contact Information

Christine Martinez,


Required Qualifications

Master’s Degree. 3 years
- Experience in advising, mentoring, teaching or other closely related field
- Experience in a supervisory or leadership role May substitute additional related education, beyond what is required, on an equivalent year for year basis in lieu of the experience requirement.
• Excellent oral and written communication skills; excellent interpersonal and organizational skills; independence and initiative; proactive attitude towards students.
• Must be able to interact and collaborate with staff and faculty leaders, gain the trust and confidence of students, and train students for positions of leadership.
• Must have the diplomacy, patience, and tact necessary to successfully address a wide range of interactions with administrators, faculty, staff, students, parents, and community members.
• Must be able to handle routine interruptions by students and others seeking assistance.

Preferred Qualifications

Advanced Degree.
Experience in academic advising, mentoring, tutoring, and/or instructional experience at a university. Experience in a supervisory or leadership role.
Experience with Rice University faculty, staff, students and collaborative offices.