Job Positions

Associate Director of Academic Advising

Categories: South Central Region 7


Office of Academic Advising


Rice University

Date Posted:

Oct 7 2021 2:18PM

Close Date:

Dec 7 2021

Position Description

The associate director of academic advising helps execute our mission to provide an unparalleled environment for students to explore opportunities, identify goals, and implement plans to reach those goas. S/he works closely with the director and staff of the Office of Academic Advising to lead and engage a large community of advising including faculty advisors, staff of collaborative offices, peer academic advisors, and all undergraduate students across residential colleges and academic departments. The associate director provides advisor training, seminars, programs, events, and related advising initiatives. The associate director works closely with the team to facilitate faculty advising, coordinate the Peer Academic Advising Program, and provide leadership and guidance in Orientation Week programming. S/he provides guidance through research, organization, implementation, and assessment of undergraduate advising. In addition, the associate director directly and indirectly advises undergraduate students including but not limited to undecided students, transfer students, exchange students, readmitted students, students with area majors, student athletes, and students expressing interest in health professions, law schools, or other graduate schools. The associate director assists with the campus-wide Academic Fellows and Mentors Societies, academic assistance, and health professions advising and leads initiatives in advising technology implementation, at the discretion of the Director. The associate director assists the director of academic advising in administration of the Office of Academic Advising including strategic planning, staffing decisions, budget responsibilities, representing the department on various committees, task forces, and working groups. The associate director will act on behalf of the director as requested.


• Assists, supports, and consults with director of Academic Advising as requested. Acts on behalf of the Director as requested. Serves on University standing committees, task forces, and working groups as requested. Works with team to assess effectiveness of academic advising on campus and provide recommendations as part of strategic planning. Reports results to Office of Institutional Effectiveness
• Researches and reports on current and progressive practices in academic advising
• Provides individual advising and group advising to all undergraduate students
• Manages project portfolios of the academic advising staff and supervise exempt staff and student workers
• Works closely with the Director to provide oversight, guidance, and support for:
- Orientation Week and campus-wide academic advising-related events
- Peer Academic Advising Program oversight
- Assess and provide guidance for all methods of academic assistance including campus-wide Academic Fellows/Mentors Societies and special student populations related to students at risk

Retention/graduation portfolio and case management approach to helping students graduate within a six-year timeframe
- Technology and online presence
- Specialized advising related to graduate school preparation, law school, and transfer students
- Maintaining relationships with collaborative offices and campus partners both at Rice and beyond
- Assists the director by creating and managing plans to ensure smooth departmental operations
- Conducts performance appraisals as needed for formal processes (annual reviews) and informal processes (mentoring, coaching, and leading by example on a daily basis)
- Assists the director by leading, guiding, and supporting faculty advising across residential colleges and academic departments. Prepare and provide training, presentations, newsletters, information sessions, seminars, programs, and events for faculty advisors, administrators, collaborative staff members, and students during Orientation Week and throughout the academic year.

Application Process

Interested candidates should apply electronically on Rice’s job portal: In order to be considered, all applicants must attach a cover letter, resume, and a one page write-up on their own personal philosophy and approach to academic advising.

Institution Information

William Marsh Rice University (Rice University) is a private research university in Houston, Texas. It is situated on a 300-acre campus near the Houston Museum District and is adjacent to the Texas Medical Center.

Additional Information

For more information about Rice and our office, please visit:

Contact Information

Please send all inquiries to Rice Human Resources and apply directly here:


Required Qualifications

• Master’s Degree. 3 years experience in advising, mentoring, teaching or other closely related field.
• Experience in a supervisory or leadership role.
• Excellent oral and written communication skills; excellent interpersonal and organizational skills; independence and initiative; proactive attitude towards students.
• Must be able to interact and collaborate with staff and faculty leaders, gain the trust and confidence of students, and train students for positions of leadership.
• Must have the diplomacy, patience, and tact necessary to successfully address a wide range of interactions with administrators, faculty, staff, students, parents, and community members.
• Must be able to handle routine interruptions by students and others seeking assistance.
• May substitute additional related education, beyond what is required, on an equivalent year for year basis in lieu of the experience requirement.

Preferred Qualifications

Advanced Degree.
Experience in academic advising, mentoring, tutoring, and/or instructional experience at a university. Experience in a supervisory or leadership role.
Experience with Rice University faculty, staff, students and collaborative offices.