Job Positions

Director, Student Affairs - Student Services Administration Manager III (Phoenix)

Categories: Rocky Mountain Region 10

Department:

Student Affairs

Institution:

University of Arizona College of Medicine-Phoenix

Date Posted:

May 17 2022 3:43PM

Close Date:

Jun 10 2022
 

Position Description

The Director of Student Affairs will support the Associate Dean of Student Affairs in implementing the mission of the College of Medicine-Phoenix. The Director will work independently to prioritize assignments and strategies in order to achieve the mission of the School of Medicine under direct supervision of the Associate Dean of Student Affairs. This position collaborates with the Directors of Student Development, Financial Aid, and Career and Professional Advisement, and Wellness Program as well as the Manager of Alumni Service and the Registrar to direct the overall coordination of Student Affairs functions as they support students and their success. This position is primarily responsible for the operational management of the Student Affairs Office in the College of Medicine-Phoenix. This position requires the administrative oversight of medical student records, event planning, student support services, as well as operational support for hiring and onboarding across the unit. The Director of Student Affairs has direct responsibility for supervisory oversight of the Manager of Alumni and Student Relations, Student Services Coordinator, Credentialing Coordinator, Administrative support staff and the Medical Student Government. Additionally, the incumbent oversees the fiscal and personnel management of the Student Affairs Office and helps the Associate Dean implement policies and procedures necessary for optimal performance for the Student Affairs team unit. A successful Director of Student Affairs enjoys working with students, is professional, organized, task-oriented, and a team builder.

Duties

Assist the Associate Dean of Student Affairs in the daily operational activities of the Office of Student Affairs:
- Management responsibilities for a team of four include monitoring and workflow procedures; orient and conduct training of new staff; resolve issues relating to staff escalations; work with staff to maintain and meet deadlines; maintain work schedules of team; communicate discrepancies and issues with senior management.
- Coordinate student support and advocacy for all students and provide assistance with student withdrawals and leaves of absence as needed.
- Direct supervisory responsibilities for the following areas:
Credentialing, Student Services, Alumni Relations & Student Relations, Student Government and administrative support staff. This includes monitoring workflow procedures; work with staff to maintain and meet deadlines; coordinate initiatives across units to promote integrated workflows.
- Direct, and collaboratively assist the Coordinator of Student Services in the planning, organization and execution of events such as Match Day, Commencement, Open Campus, Gold Humanism Honor Society Induction, Mock Interviews, Values Auction, Senior Celebration, and others as needed.
- Direct and assist the Coordinator of Student Services, Credentialing Coordinator, and Administrative Associate in the planning, organization and execution of all Student Affairs related events throughout the curriculum.
- Direct and assist the Manager of Alumni Relations in the planning and execution of events which are planned for or include alumni, activities which foster development of future alumni relations, and student relations functions which involve other areas outside of Student Affairs.

Oversee the Medical Student Government, which includes attending meetings, oversight and management of Student Government budget, and guidance in their professional and leadership development:
- Plan, coordinate and oversee the student trainings and testing that support student progression, including but not limited to respiratory mask fit testing, BLS and ACLS certification and training. Take lead responsibility to coordinate and develop necessary requirements as they arise.
- Assure education, acknowledgment, and compliance and follow up with students relative to University and College of Medicine – Phoenix policies and procedures, including Student Occupational Exposure protocols.
- Manage student affairs-related information to COM-P student body which includes the creation and distribution of the Student Digest.
- Facilitate the establishment or confirmation of appropriate Affiliation Agreements in collaboration with University of Arizona Health Sciences contracting to support student away rotations in conjunction with the Registrar and curricular directors.
- Maintain student data to assist senior leadership in curriculum and student services planning and maintaining accreditation standards, in collaboration with the Registrar.

Coordinate the scheduling of all Student Affairs personnel within curricular elements including Intro to Medicine, Capstones, Transitions and Intersessions:
- Organize and manage regular Student Affairs, Directors, and Unit Leaders meetings; lead department meetings in absence of the Associate Dean of Student Affairs.
- Conduct performance reviews and periodic evaluations of direct reports.
- Approve time (PTO) for Student Affairs directors and managers, as delegate for ADSA.

Manage and monitor the SA daily line item budget and financial operations to support the Associate Dean:
- Support the Associate Dean in the formulation and projection of the SA budget including office supply inventory and the purchasing or reassignment of technical devices (computer hardware, telephones, etc).
- Assist and provide recommendations to the Associate Dean on space planning and office assignments.
- Assist and provide recommendations to ADSA to support staffing across all of Student Affairs; this includes recruitment, hiring, onboarding, and strategic planning to meet departmental goals and initiatives.
- Liaise with COM-P Marketing & Communications and Media Services to promote student engagement to internal and external stakeholders.
- Collaborate with Facilities and Planning to ensure student spaces are maintained, functional and accessible.
- Participate in committees as determined in consultation with the Associate Dean of Student Affairs.
- Other duties as assigned by the Associate Dean.

Application Process

To be considered for this role, please apply directly at: https://arizona.csod.com/ux/ats/careersite/4/home/requisition/10080?c=arizona

Institution Information

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here: https://talent.arizona.edu/.

Additional Information

Application: The online application (https://arizona.csod.com/ux/ats/careersite/4/home/requisition/10080?c=arizona ) should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest / Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Contact Information

College of Medicine-Phoenix, Office of Human Resources HR-PHX@arizona.edu

Qualifications:

Required Qualifications

- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 7 years of related work experience, including 3 years of managerial experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Master's degree in business administration, education, or related field.
• Experience working in higher education.
• Strong organizational and leadership skills.
• Task-oriented, results-driven, and high level of professionalism and team building focused.