Job Positions

Director of Academic Planning and Retention Initiatives

Categories: Mid South Region 3


Center for Academic and Career Development 


Barton College 

Date Posted:

Jun 10 2019 10:00PM

Close Date:

Until filled

Position Description

Barton College is seeking a Director of Academic Planning and Retention Initiatives. Under the direction of the Assistant Dean of Academic and Career Planning, the Director supports proactive retention systems and interventions, student progress to degree completion, and academic planning and advising through training and professional development of first-year and faculty advisors. Leads first year advising efforts in partnership with Director of First-Year Seminar (FYS) and FYS faculty. Serves as a secondary advising support for all students and as primary advisor for undeclared students. Designs, monitors, and implements intervention strategies that lead to degree completion. Collaborates with campus partners in academic affairs, admissions, athletics and student engagement and success in the day-to-day management of the BulldogsCARE early alert program. Utilizes predictive retention model to implement proactive intervention strategies, monitors student enrollment and academic progress, and leads initiatives designed to improve retention and graduation rates.


Academic Planning (45%)

  • Provide support, information and development opportunities to first-year and faculty advisors, including face-to-face and online trainings, online Advising Manual, and campus portal and website information.
  • Create and maintain advising tools and resources for students and faculty advisors; maximize use of Jenzabar EX, Campus Connect, Canvas LMS and BulldogsCARE Retention Management System.
  • Work closely with the Registrar, Faculty Director of FYS and faculty advisors to coordinate advisement efforts; assign first-year advisors and prepare advising information.
  • Collaborate with campus partners to ensure effective advising for new and current students.
  • Identify trends and barriers related to student academic progress; develop intervention strategies or make recommendations for policy changes as needed.
  • Create, update and maintain communication to new and current students, faculty and staff about registration, advising, and placement.
  • Innovate and deliver student programs related to academic planning, in alignment with Academic Affairs.
  • Manage declaration of major process for first-year students.
  • Assess first-year and faculty advising programs, using data to recommend appropriate changes.
  • Advise undeclared majors, providing resources and guidance on major selection.
  • Advise students on class registration and graduation requirements in the absence of faculty advisors.
  • Work collaboratively with English, math and Spanish departments to develop and implement placement testing policies for students.
  • Update and maintain all placement testing processes and data.
  • Provide information on first-year student course needs to Academic Affairs staff and faculty.
  • Serve on the New Student Program Committee to incorporate academic advising and placement testing into all New Student Orientations.

Retention Initiatives (45%)

  • Leverage Jenzabar Retention predictive model to identify and create proactive outreach and communication plans for first-year students based on risk factors.
  • Monitor early alert trends and student behaviors using data from Jenzabar Retention and other sources; design intervention strategies and recommend changes in policies, processes and programs to increase student retention based on findings.
  • Lead day-to-day operations of BulldogsCARE early alert program; manage assignment and maintenance of student relationships.
  • Work with IT staff and Director of Online Education to ensure accurate data and system functions.
  • Oversee case management for students identified through BulldogsCARE early alerts.
  • Lead campus CARE Team, comprised of representatives from the Division of Student Engagement and Success and other campus partners, to respond to individual student concerns and trends in student retention and persistence.
  • Train faculty and staff on functions, policies and practices related to BulldogsCARE referrals and response.
  • Innovate new communication strategies, programs and interventions based on student data, research and professional development.
  • Collaborate with academic planning staff, First-Year Seminar Faculty Director and others in the Division of Student Engagement and Success to propose strategies and provide programs that promote progression to graduation. Targeted populations to include students based on program of study, undeclared students, students with a change in major, students who have not registered for classes, and students with early and mid-term grade alerts.
  • Monitor student academic progress and pre-registration trends; report progress on enrollment and retention targets to Senior Staff.
  • Coordinate the continuing student summer calling initiative.
  • Track reasons for student departure, conduct exit interviews, and report on data and trends.
  • Manage the process for College withdrawals.
  • Serve on the FYE Committee and Honors Council.

Other Areas (10%)

  • Serve as a member of the Office of Academic and Career Planning team, supporting all academic and career planning activities as needed.
  • Support the Office of Academic and Career Planning in annual planning, goal-setting, budgeting, reporting, assessment, and program review initiatives.
  • Promote Office of Academic and Career Planning services and events to students, staff and faculty.
  • Represent the Office of Academic and Career Planning and the Division of Student Success and Engagement on college committees and at college events including Open House and Orientation.
  • Perform other duties as assigned.

Application Process

Review of candidates will begin immediately and will continue until the position is filled. If interested, please submit a letter of interest, current resume, and contact information, for three people who are willing to serve as references, to Human Resources at

Barton College is an equal opportunity employer committed to a diverse faculty, staff, and student body and welcomes all applicants. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Additional Information

Barton College is an equal employment opportunity employer committed to a diverse faculty, staff, and student body and welcomes all applicants. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. 

Contact Information

Victoria A. Morris, Human Resources, Barton College


Required Qualifications

Master’s degree in student development, counseling, or related field. Ability to advise students on matters related to educational planning and academic performance and progress. Possess skills to communicate effectively in person, by phone, or via electronic media with students, faculty, staff, and parents. Ability to organize and manage events and programs. Ability to work effectively with individuals from diverse backgrounds. Strong organizational, leadership, and presentation skills. Excellent technology and computer skills.