Job Positions

Graduate Program Coordinator (Student Services Advisor 2)

Categories: Pacific Region 9


Orange Cluster Admin/Political Science


UC Davis

Date Posted:

May 25 2022 8:03PM

Close Date:

Jun 6 2022

Position Description

Under general direction of the CAO, act as primary staff graduate advisor for Political Science and work closely with the Political Science Graduate Director, Department Chair, and Chief Administrative Officer. The Graduate Program Coordinator manages all aspects of the department's graduate instruction programs. Responsible for providing comprehensive administrative, career and academic support. Manage funds in excess of $1,000,000 from various complex funding sources, including graduate block grant funds, fellowships, 10 gifts and endowments, and instructional needs funds. Serve as account delegate for graduate student/program accounts. Working closely with graduate program committee, develop strategic plans for instructional programs.


Manage student services & advising for graduate students. Independently provide academic & personal counseling to students, providing referrals when necessary, for academic progress, completion of university, college/program requirements. Analyze patterns of poor performance, assess student perceptions of contributing factors & develop strategies for academic success. Advise new/continuing students regarding academic progress, registration, admissions & assessment of transfer of graduate college credits. Primary contact for program advising/issues.

Oversee all aspects of fellowship & block grant administration from various sources, including university-based, gift & endowments & instructional needs funds. Work with CAO to coordinate teaching call budget. Work with Department Chairs, Graduate Directors & CAO to coordinate TA/Reader assignments & implement contractual requirements. Responsible for making complex decisions on annual operational graduate budget expenses & reporting back to Graduate Program Committee. Reports are done quarterly as well as annually. Arrange travel logistics; prepare travel & entertainment expense reports for graduate students. Work with CAO to coordinate summer session application process to hire faculty & student employees.

Develop a strong professional level student recruitment & marketing effort. Propose, plan, & organize methods & events for increasing size, quality, & diversity of applicant pools. Research other programs/services to assess recruitment effort of programs competing for the top students. Develop written/web-based materials to effectively market programs; implement a comprehensive recruitment strategy. Coordinate graduate work-study program. Plan & coordinate all efforts as necessary for graduate program reviews. Schedule meetings for selected committees to discuss review; serve as liaison between requesting unit & department. Facilitate/coordinate site visit. Coordinate course evaluations/TA performance reviews & TA training/orientations. Enter new/revised graduate courses using University's course approval system (CAF). Work with Directors of undergraduate & graduate programs to organize, plan & distribute information on course offerings & scheduling for each quarter & future academic year(s). Maintain & update the department's graduate student handbook. Manage all graduate program web content on the departmental website. Participate in decision-making & implement policy/procedural changes. As needed, act on behalf of the graduate program chair. As part of a committee, assess needs, design & develop program databases to supply current & historical information on department, to include information on graduate applicants, recruitment efforts, progress of students, & placement of degree recipients; supervision of data entry, updating existing information & designing, constructing, & formatting spreadsheets & reports. Independently certify completion of major degree.

Organize, coordinate & conduct the annual graduate student admissions process. Prepare information for faculty committee admission decisions. Advise/counsel students concerning program requirements, procedures for application, regulations, exceptions to standard policy, funding opportunities & financial aid. Evaluate/articulate academic transcripts from other institutions. Work with Committee to approve transfer credit/apply to program. Primary contact for student petitions, exceptions to curriculum. Organize & coordinate the submission of forms & exception to policy memos. Coordinate graduate placement process; organize annual placement workshop. Coordinate graduate student events. Manage class enrollment.

Application Process

Interested candidates can apply through the UCD Jobs website:

Institution Information

The Orange Cluster is a large and complex academic unit within the Division of Social Sciences. It is comprised of the Departments of Communication, Linguistics, and Political Science, as well as UC Center, Sacramento. The Orange Cluster has 60+ senate faculty members, 12 Unit-18 & Continuing Lecturers, over 105 non-Senate academic employees of varying titles per quarter, 12.75 FTE career staff, 105+ graduate students, & 2,400+ declared undergraduate majors. This position is assigned to the Department of Political Science, and works closely with the Department Chair, Orange Cluster CAO, and Graduate Director.

Additional Information

The Orange Cluster Administration and the College of Letters and Science embraces and values diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgment of historical and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

Contact Information

Jessie Murray,


Required Qualifications

- Experience in advising diverse students in a higher education setting including academic planning and course selection techniques, study skills, and policies and procedures and in analyzing and applying university, college, major, and general education requirements in an education setting.
-Experience in financial management and analysis utilizing critical thinking, analytical and creative problem-solving skills.
- Knowledge of transfer admissions criteria and applicability of credit from other institutions and of assessing college transcripts and accurately calculating course grades and grade point averages, balances, and deficiencies.
- Knowledge of diversity, equity, and inclusion principles, including the challenges faced by and needs of underrepresented students in higher education.
- Experience developing and executing workshops and presentations in large and small group settings with interpersonal and communication skills to communicate effectively with faculty, staff, students, and the public.
- Experience with writing, editing and proofreading to answer correspondence, write reports, and develop informational materials.
- Experience with using software programs (i.e., Microsoft Word and Excel) for word processing, maintaining databases, and accessing student information and learning new software applications.

Preferred Qualifications

- Experience with student development theories and how they interact with various undergraduate and graduate student population, including working with diverse student populations, identifying, and analyzing specific need of those populations, and developing/adjusting programming to meet those needs.
- Interpersonal, customer service and communication skills to interact and communicate professionally with individuals and groups of varying ages and cultural backgrounds to disseminate information, resolve problems, and/or clarify situations and skills to effectively lead and facilitate group discussions.
- Experience in confronting a variety of difficult situations and individuals and making appropriate referrals for counseling and/or disciplinary action.
- Experience with Banner, Degree Navigator, SISWEB and faculty information on DESII.