Job Positions

SP002846P/Associate Director for Advising (STEM)

Categories: Not Region Specific


University Advising Services


University of Idaho

Date Posted:

Jun 14 2021 12:44PM

Close Date:

Aug 14 2021

Position Description

The Associate Director for Advising (STEM), within University Advising Services (UAS), serves an integral role in achieving the mission and goals of the University of Idaho. This position is responsible for managing advising services for first and second-year students in the assigned undergraduate colleges, which may include: College of Agricultural and Life Sciences, College of Engineering, College of Science and College of Natural Resources. This may include, but is not limited to, the following: supervising and mentoring full-time professional staff advisors; acting as the primary liaison between UAS and the academic colleges assisting in the development, implementation and assessment of academic advising standards and policy and procedures; implementing retention initiatives based on student data and delivery outcomes; supporting University-wide student academic probation support programing; serving on University-wide committees; strengthening advising connections with campus partners; providing academic departments with advising expertise as part of the college and University-wide retention strategies; facilitating training and professional development to faculty and professional staff advisors; and deploying proactive communication to encourage undergraduate student engagement in academic planning and support resources. Through strong collaboration with students, college leadership, faculty and other campus partners, the Associate Director for Advising (STEM) ensures that students experience a streamlined process for receiving high-quality academic advising in a supportive, efficient and timely manner. In this role, the Associate Director for Advising (STEM) is expected to work closely with staff in the Vandal Success Center, the Campus Visits Office, Undergraduate Admission Office, the Office of the Registrar and other student support units to provide excellent student services for incoming and current students. This position makes administrative decisions on a daily and on-going basis and works under the supervision of the Director of University Advising, within the division of Strategic Enrollment Management.


Manage undergraduate advising services in assigned colleges by:
Job Duties
• Providing critical leadership in UAS and academic colleges by acting as the primary liaison between the two units.
• Supervising approximately seven professional academic advisors in the assigned colleges, including hiring, on-boarding, training, mentoring and evaluating performance.
• Providing professional development opportunities for professional advisors and faculty advisors in academic colleges.
• Maintaining excellent working knowledge of academic regulations and degree requirements.
• Keeping abreast of important information in financial aid, athletics, the Office of the Registrar, Veteran Affairs, Career Services, Academic Support Programs, Center for Disability Access and Resources, and all other student service partners.
• Contributing to the assessment, evaluation, and refinement of UAS outcomes, services and programs.
• Providing expertise and establishing best practices, guided by the National Academic Advising Association (NACADA), the Council for Advancement of Standards in Higher Education (CAS) standards and guidelines, and Complete College America, for undergraduate advising.
• Fostering a strong connection to the academic colleges (e.g. attending college curriculum committee meetings, invited meetings, etc.).
• Equipping academic advisors with proactive advising strategies to intervene with students at critical moments.

Provide leadership for University-wide advising, retention, and student success by:
• Implementing strategic action plans for advising incoming and continuing students.
• Utilizing student retention data to meet UAS goals and outcomes.
• Assisting in the management of early alert intervention and midterm alert programs.
• Coordinating advising and registration services for assigned colleges during University events (e.g. UIdaho Bound and New Student Orientation).
• Maintaining a close working relationship with and knowledge of the Office of Student Financial Aid, Residence Life, Office of Admissions, Office of the Registrar, academic departments, and other key student support service offices.
• Actively engaging in professional meetings, seminars, workshops.
• Keeping up-to-date with the latest research on current issues and best practices in advising.
• Contributing to a pleasant work environment and maintaining a professional demeanor.
• Demonstrating a willingness to consistently collaborate with co-workers and supervisor to successfully achieve departmental mission and goals.
• Performing other duties as assigned by Director of University Advising or Executive Director, Student Success Initiatives.
• Supporting University cultural competency and diversity efforts.
• Maintaining membership in NACADA.

Contribute to the team effort by:
• Serving on University committees.
• Supporting overflow academic advising needs when necessary.

Application Process

Institution Information

The University of Idaho Strategic Enrollment Management Division (SEM) assists students academically and financially to pursue their educational goals. We believe that learning never stops. University of Idaho can help learners continue their education face to face, online, while in high school, as a next step from secondary school, or for professionals who wish to continue to advance their education. SEM departments include: Admissions Processing, Admissions Recruitment, Academic Advising, Academic Support Programs, Career Services, Enrollment Management, International Programs Office, Military Programs, Registrar, and Student Financial Aid Services. The University Advising Services (UAS) unit is part of University of Idaho’s Strategic Enrollment Management (SEM) Division. UAS seeks to elevate the standard for excellence in academic advising by working collaboratively with students and the university community to engage in advising practices that are rooted in teaching, connection, accessibility, and mutual respect in order to cultivate citizens engaged in their education and beyond. Our mission is to assist in the exploration and discovery of academic resources; educate students about university policies and procedures; promote engagement in high-impact opportunities, university life, and the community; and empower students to take ownership of their individual goals, decisions, and achievements. The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

Additional Information

This position is open until filled; however, applications received on or before June 20, 2021 will receive first consideration. Posting will remain open until a suitable pool of candidates has been identified. In addition to the online application, please submit a resume, list of references, and a detailed letter of qualification addressing all of the required and preferred qualifications.

Contact Information

Becky Sorenson


Required Qualifications

• Three (3) years experience in academic advising
• Two (2) years experience supervising professional staff.
• Experience implementing student-centered support services.
• Experience compiling and analyzing information.
• Bachelor’s degree
• Must be eligible for membership in NACADA.
• Willingness to travel and to work selected evenings and weekends.

Preferred Qualifications

• Bachelor’s or Master’s degree in a STEM field, with a preference for a Master’s.
• Demonstrated experience:
- Successfully supervising and mentoring full-time employees.
- Planning, organizing, promoting, and implementing major programs and initiatives.
- Utilizing data to meet goals and outcomes.

• Knowledge of:
- NACADA advising best practices.
- CAS standards and guidelines for Academic Advising.
- University of Idaho academic rules and regulations for undergraduate level advising.

• Ability to:
- Effectively problem solve difficult or unexpected situations in the workplace.
- Communicate effectively, both in writing and orally.
- Work cooperatively as part of a team with a diverse group of people, including students, staff, families, faculty, and administrators.
- Clearly and concisely, explain and implement policies and procedures.