Job Positions

Senior Academic Adviser (Req#: 204994)

Categories: Northwest Region 8

Department:

Engineering Advising & Student Engagement Center, College of Engineering

Institution:

University of Washington Seattle

Date Posted:

Apr 20 2022 2:51PM

Close Date:

June 20 2022
 

Position Description

The Lead Academic Adviser provides advising, programs, and services to support first year Engineering Undeclared students who are clarifying their academic interests and goals and preparing for placement into majors. Additionally, this position manages a signature program in the college, the Engineering Peer Educator program, which is deeply embedded in the first-year student experience. Important aspects of the work include curriculum development and implementation; teaching; creating inclusive and equitable learning environments; developmental, learning-centered advising; attention to detail. This position will have substantial collaboration and coordination with various academic and administrative units on campus, frequent programmatic decision-making that impacts Engineering Undeclared students and engineering student leaders, and will mentor less experienced advisers.

Duties

Programmatic and Administrative Responsibilities (60%)
• Manage the College of Engineering’s Engineering Peer Educator (EPE) program:
o Work closely with Associate Director of Advising & Student Engagement on vision-setting for and implementation of EPE program in conjunction with Engineering First-year Interest Group (E-FIG) program.
o Lead intentional recruitment and selection process to yield around 50 EPEs and 2-3 Lead EPEs who represent all engineering majors and reflect a myriad of student identities and experiences.
o Manage ENGR 498 course (1-3 credits) to train and support EPEs in spring and fall quarters. Lead curriculum development, co-teach class sessions with Lead EPEs, oversee grading, etc. Coordinate speakers to support EPE personal and professional development (examples include DEI facilitators, Career Center representatives, CoE departmental advisers, UW Mental Health Services, CoE alumni, etc.)
o Supervise two Lead Engineering Peer Educator(s) (and possibility of one EPE Development Coordinator); meet regularly to plan ENGR 498 class sessions; provide feedback on their facilitation of sessions and support their development through quarterly performance evaluations.
o Plan and implement EPE orientation in winter, EPE retreat in spring, EPE pre-quarter training in fall, EPE involvement in summer Advising & Orientation sessions, and other supplementary workshops/experiences to prepare and support EPEs in their roles.
o Meet regularly with the Program Manager for UW First Year Interest Groups about ENGR 498 and other administrative aspects of the program.
o Partner with First-Year Programs on Engineering First Year Interest Group (E-FIG) course clustering and designation of EPE teaching sections in spring.
o Support EPE classroom concerns in the fall and lead outreach to first-year ENGRUD students in GEN ST 199 courses who are not meeting class requirements/expectations.
o Administer regular student learning outcome-based assessment for ENGR 498 and create a brief report synthesizing results and goals for the next year.
o Plan quarterly interactions (e.g. one-on-one meetings) between EPEs and academic advisers, lesson plan review for GEN ST 199, and teaching evaluation materials for EPE cohort with support from the advising team. o Collaborate with various partners including Advancement, Emerging Leaders in Engineering program managers, CoE departmental advisers, UW Staff Teaching Community, etc.
o Maintain connections with EPE alumni. Manage EPE LinkedIn group; create opportunities for mentorship between current and former EPEs.
• Assist in the delivery of the college's major programs such as Admitted Student Preview Day, Advising & Orientation, Engineering Launch, Engineering Exploration Night, etc.
• Review and assess students' Placement Request Forms to support the placement process of Engineering Undeclared students into engineering majors.

Advising (35%)
• Provide one-on-one developmental advising for a caseload of around 250 Engineering Undeclared students. This includes helping students: make connections between their strengths, interests, and values and the university curriculum; develop a sense of purpose in their undergraduate education; seek out clubs, internships, undergraduate research opportunities, and personal development; overcome difficulties that hinder their academic performance; integrate their education and career plans; develop transferable, lifelong skills (i.e. critical thinking, communication, reflection); interpret departmental, College and University requirements; navigate the complexity of a large institution.
• Provide regular, high volume drop-in advising hours accessible to all ENGRUD students.
• Perform outreach and strengths-based advising to students on advising caseload who are on warning, probation, or who are not meeting continuation requirements.
• Connect with other campus units (Undergraduate Academic Affairs Academic Advising, First Year Programs, Undergraduate Admissions, Office of Minority Affairs & Diversity, Student Athlete Academic Services, University Honors Program, etc.) as necessary to provide holistic advising services to Engineering Undeclared students.

Support Student Academic Services Team (5%)
• Assist with supporting front desk employees on issues relating to triaging email, telephone, and walk-in inquiries. Provide back-up support to the engradv email account.
• Contribute to the process of updating engineering major sample four-year plans annually.
• Participate regularly in professional development activities to support learning, growth, and best practices.
• Perform duties as assigned by the Associate Director to support the broader goals of the Student Academic Services team.

Application Process

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Institution Information

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Additional Information

COVID-19 VACCINATION REQUIREMENT Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Contact Information

Lauren Fryhle lfryhle@uw.edu

Qualifications:

Required Qualifications

• Bachelor’s Degree in social science, science, engineering, humanities discipline or related field.
• Minimum four to five years of advising, program management, and/or teaching experience.
• Demonstrated ability to successfully organize, plan, and execute small and large-scale projects and events.
• Experience and/or strong commitment to holistically supporting diverse populations of students including students further from educational justice.
• Excellent interpersonal, oral, and written communication skills, including engaging public speaking and ability to articulate ideas clearly.
• Adept at presenting to groups of 50+
• Ability to take initiative, work independently, and also be an active member of a highly collaborative team.
• Demonstrated ability to work in an organized and effective manner under the pressure of deadlines and in the context of a fast-paced environment.
• Flexibility and availability for working weekday evening and/or weekend events. Frequency is anticipated to be around 1-2 times a quarter. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Preferred Qualifications

• Experience with Microsoft Office, Google Workspace, and Canvas.
• Experience with public speaking.
• Familiarity with engineering/STEM