Job Positions

Senior Coordinator (Specialist) for Academic Advising

Categories: Not Region Specific


Office of Academic Advising


Duke Kunshan University

Date Posted:

Dec 11 2019 10:00PM

Close Date:

Feb 11 2020

Position Description

Duke Kunshan University (DKU), located in Kunshan, China is embarking on the next phase of their ambitious plan to provide a student-center Liberal Arts research education experience. In preparation, DKU is looking for candidates with experience in several areas critical to the mission of the university. Duke Kunshan University is a 21st century university with a highly integrated and interdisciplinary curriculum. Reporting to Associate Dean for Academic Advising, the Senior Coordinator (Specialist) for Academic Advising helps coordinate the academic advising for UG students, manages advising systems and records, and provides administrative support to the Associate Dean for Academic Advising. This position will also work collaboratively with the Coordinator for Academic Success who coordinates the operations of the Academic Resource Center, to ensure quality student advising experience and academic success.


Essential Duties:
Serve on the unit leadership team and support undergraduate progress to graduation by providing advising and administrative services to new and continuing students inclusive, but not limited to:
Advisor Development and Support (50%)
1. Participate in advising operations (e.g., New Student Orientation, Major Declaration, Campus Days, Tutor Training, Faculty and Advisor, Website, Orientation, Advisor and Student Recognition, Academic Advising Planning).
2. Maintain active knowledge of the DKU's integrated and interdisciplinary liberal arts curriculum such as majors, academic policy, university operations, and procedures.
3. Participate and provide leadership to other projects and committees as assigned.
4. Work with and inform faculty advisor of university policies, advising systems, and processes such a general advising practices, monitoring student progress (SIS Advising Reports), assisting students with exploring academic options, coaching students in academic difficulty/challenges.
5. Develop faculty/advisor orientation, Advisor Manual, on-going workshops, informational, and training programs. Provide support (e.g., email communication and in-person meetings) to faculty and primary-role advisors, and identify resources to enhance the student-advisor experience.
Student Success and Engagement (20%)
6. Promote global diversity, cross-cultural communication, and inclusivity Works closely with students to help identify various academic options including majors, extracurricular activities, study abroad programs, research, and professional field experience. Advise a small caseload of students, connect students with academic, and personal resources, and help them navigate their academic, professional, and personal goals.
7. Provide oversight to the Peer Mentor Program and supervise student peer mentors in collaboration with primary-role advisors.
8. Promote leadership and consultation to academic advising programs for specific student interest groups, such as Pre-Health, Pre-Law, and Fellowship Advising.
9. Support/develop academic presentations and student enhancement activities.
10. Provide mentorship, support, and coaching to primary-role advising team.
Advising Systems and Records (30%)
1. Maintain and update advising reports and degree requirements configurations in Student Information System (SIS).
2. Work with the Associate Dean for Academic Advising in making student advisor assignment and monitor Advisor Loads and Advisee Assignments.
3. Maintain records of student advisors and advisees.
4. Provide project management and serve as a liaison between academic advisors, academic division chairs, study abroad office, and other university student support office (e.g., residential life, counseling).
5. Work with the Registrar’s Office to plan the student course registration process.
6. Manage the Academic Alert process and Academic Coaching initiatives.
7. Analyze and prepare advising reports as requested.
8. Work with the Associate Dean for Academic Advising on unit assessment and budget.
9. Other duties and special assignment.
10. University employees' job responsibilities will continue to expand in scope and depth as the University grows in size and complexity in its programs.

Application Process

How to Apply: Please be advised the salary is commensurate with experience. Application Process: submit cover letter and CV to
Please note: DKU will ONLY accept applications received through Applications sent by other means will NOT be considered.

Institution Information

Duke Kunshan University is a Sino-American partnership of Duke University and Wuhan University to create a world-class liberal arts and research university offering a range of academic programs for students from China and throughout the world. A non-profit, joint-venture institution, Duke Kunshan University was granted accreditation approval by China’s Ministry of Education in September 2013 and welcomed its inaugural class of graduate students and undergraduate exchange students in August 2014. In August 2018, Duke Kunshan University fully launched its four-year undergraduate degree program. The inaugural Class of 2022 consists of students from 27 countries, most of whom come from China and the United States. With the goal of spearheading the future of higher education, Duke Kunshan University is influenced and informed by both Chinese and American traditions of higher education. The shared vision of Duke University and Wuhan University is that Duke Kunshan will help address the changing needs of global higher education. Their rich heritage inspires Duke Kunshan University to pursue academic excellence and integrity and to apply classroom knowledge in service to society. Duke Kunshan University delivers academic programs designed to address society’s future needs through a curriculum based in the liberal arts tradition and a commitment to problem-based learning that challenges students to apply their knowledge during the learning process.

Additional Information


Contact Information

Zijin Wei


Required Qualifications

Required Qualifications:
1.Bachelor’s degree required, and master’s degree is preferred.
2. 4-5 year experience preferred: advising, student recruitment/retention, student affairs, higher education, enrollment management, registrar, student information systems, teaching, related student services; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved such as education, teaching, reading, student affairs, diversity, learning & accessibility services, higher education, and additional fields may be considered with combination related work experience.
3. Recognize and respect diversity/cross-cultural communication inclusive of a diverse student, faculty, and staff community.
4. Experience in coordinating and prioritizing work and activities of self and others.
5. Proven ability to work effectively as a team player; highly motivated, focused and results oriented.
6. Optimistic, positive and supportive in all interactions with others.
7. High level of accuracy and attention to detail.
8. Strong supervisory skills and project management.
9. Ability to manage large amounts of information and detail-oriented.
10. Strong computer skills (e.g., web browsing, student software, PC applications, college databases).
11. Comfortable with social media (e.g., WeChat, LinkedIn).

Preferred Qualifications