Job Positions

Academic Advisor

Categories: Rocky Mountain Region 10


Advising & Testing


Pikes Peak Community College

Date Posted:

Aug 11 2021 10:36AM

Close Date:

Dec 31 2021

Position Description

Academic Advisors provide professional academic advising in a variety of modalities including in person, group, and online/distance formats related to educational transfer, career, and employment decision-making for students and potential students at PPCC. Academic Advisors focus on academic advising for Career & Technical Education (CTE) degrees and certificates, and transfer degrees, and courses of study using technology based advising tools such as Navigate and Banner and also virtual tools such as Zoom, Microsoft Teams, etc. Academic Advisors provide general academic advising to include support functions for college initiatives and programs related to student success. Academic Advisors may manage and coordinate an assigned student caseload and collaborate with relevant departmental personnel to ensure appropriate educational planning to meet academic and career goals. All responsibilities are in support of student success as outlined in Pikes Peak Community College’s Strategic Plan.


Academic Advising
Managing assigned student caseload including long-term planning and appropriate referrals. Providing general academic advising via asynchronous distance technologies to new and continuing students, to include: reviewing degree plans; evaluating and interpreting multiple measures for placement in classes based on student’s needs and prerequisite status; assigning/changing faculty advisors; recommending coursework and training students to register using the Navigate registration tool; utilizing student records systems (Banner, TES, BDM, etc.) to gather information and record appropriate contact notations; preparing and interpreting degree audits to determine student’s progress toward academic goals. Providing direct support to group registration and advising initiatives. Collaborating with appropriate faculty and staff to support assigned student populations and programs. Mapping comprehensive academic plans for individual students, based upon understanding of program requirements, student’s life situation, and career/personal goals. Ensuring that relevant students understand four-year transfer options, partnerships, and other resources. Making appropriate referrals to other college student services areas in support of students’ academic and personal needs. Documenting student interactions in accordance with department and institution policies in support of accountability and program assessment. Ensuring that all relevant advising and given career information is up to date; including but not limited to: admissions requirements; new programs and course changes; important dates; college-wide initiatives; transfer requirements and options. Developing advising materials for use in-person or via technology to support individual or group student interactions. Training students on Navigate and the MyPPCC portal individually and in groups.

Career and Academic Planning
Providing short-term individual and career based academic advising to assist students with career, educational, and employment decision making; coordinating referrals to other college and community resources as appropriate. Partner advising with Career Services for designated academic pathways; coordinating and communicating up-to-date program information to be disseminated to all PPCC advisors as appropriate; Participating in designated program outreach activities.

Marketing, Outreach, and Accountability Projects
Represents department on college committees and task forces as assigned. Assists with special events, follow-up, and other service initiatives.

Application Process

Application Instructions: Application must be submitted online. Incomplete applications may not receive full consideration. A complete application will include: Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement. Resume - Reflect experience, education, knowledge, skills, and abilities. Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are required if hired for the position. Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

Institution Information

Thirty percent of our student population at Pikes Peak Community College identify themselves as persons of color. Pikes Peak Community College is looking for applicants who are culturally competent and can demonstrate evidence, understanding, and a commitment to the concepts of diversity, multiculturalism, and their application in the workplace. Pikes Peak Community College (PPCC) is committed to serving the good of the community. We do this by educating people. We provide open access to higher education and a high quality learning environment in which students can realize new opportunities and gain critical, 21st century skills they need to succeed in the workforce or in further education. Teaching people how to work effectively with others, across boundaries, is central to our mission. This begins with welcoming and valuing people for who they are and for the unique contributions each person adds to our campus. It also requires our faculty, staff and students to encounter, explore and understand a broad range of ideas and cultures. Our community college mission is inseparable from the ever-­increasing diversity in our society. Diverse and inclusive learning and working environments promote a free and open exchange of ideas, improve critical thinking, civic engagement and leadership skills, and deepen empathy and respect for those unlike ourselves. Our campus is enriched by a variety of voices and experiences. Attracting, hiring and retaining a highly engaged workforce that reflects and supports the diversity of our student body are of central importance to our work. Other essential factors are expanding and strengthening opportunities for students to learn and succeed through culturally responsive instruction and diversity-­infused course offerings. We ensure that diversity represents a process of continual learning and improvement by developing, cultivating and sustaining an organizational culture based on mutual respect, inquiry and civility. Please visit the College’s Diversity, Equity, and Inclusion site for additional information.

Additional Information

Positions are grant funded assignments with a projected end date of June 30, 2023 renewal based upon available funds. There are five full-time positions available. Multi-year grants are funded based on the fiscal years for the full grant period. However, there is no guarantee that funding is available year after year from the awarding agencies. Employment with the college after each grant funded period is not assured. Grant funded positions cannot guarantee a payout of leave benefits. Grant funded employees are encouraged to work with their supervisor to schedule and utilize annual leave benefits during each grant period. Grant funded positions may be eligible for annual increases contingent upon awarded yearly grant budgets and a satisfactory performance evaluation.

General Duties, Skills, Knowledge, and Abilities
Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace. Experience utilizing technology to provide services to distance-education students
Experience with public speaking and group educational presentations
Experience developing traditional or web-based programming and materials for workshops, services, and special events
Excellent computer skills, to include word-processing, spreadsheet, database and presentation applications, along with email, internet, learning management systems, and Web 2.0 technologies
Experience using Banner (INB and SSB) student records system
Experience with DegreeWorks software
Experience working with EAB Navigate In-depth knowledge of academic advising procedures and policies; advising information resources; and college’s instructional programs. Ability to prepare effective written communications, utilizing correct grammar and spelling. Skill in organization and accurate recordkeeping with strict attention to detail and student privacy issues. Ability to develop practical academic and career plans of action based upon student’s individual life situation and goals. Ability to professionally and tactfully interact, communicate, establish rapport and work collaboratively with a wide variety of constituents, including students, faculty, staff, and community members/organizations. Ability to work independently and follow through on assignments with minimal direction. Barring special circumstances (as evaluated by supervisor), this position will not be granted annual leave during semester breaks when the college is open, due to responsibilities in supporting break advising efforts. Position requires energetic, flexible team member willing to work occasional evenings and Saturdays to accommodate programming needs; travel between all campuses as needed. Work location assignment will be variable depending on programmatic needs, and may include any of Pikes Peak Community College’s regional campuses as well as off-campus partner locations. Demonstrated understanding of current labor market trends and career information resources. This job description reflects Pikes Peak Community College’s best effort to describe the essential duties and qualifications of the job. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.

Contact Information

Human Resource Services 719.502.2600


Required Qualifications

Bachelor’s degree from a regionally-accredited institution. Demonstrated one year of experience in academic advising or student support services or adult education.

Preferred Qualifications

Bachelor’s degree from a regionally-accredited institution. Demonstrated one year of experience in academic advising or student support services or adult education.