Job Positions

Pre-Medical Advisor

Categories: Mid Atlantic Region 2


Pre-Medical Program


Montclair State University

Date Posted:

Aug 18 2021 10:38AM

Close Date:

Open until filled

Position Description

Reporting to the Director of the Pre-Medical Program in the College of Science and Mathematics (CSAM), the Pre-Medical Advisor guides students through their academic planning and application to medical school through the Pre-Medical Program. The Pre-Medical Advisor is part of a team that develops, coordinates, implements, and assesses a variety of activities designed to assist pre-medical undergraduate students in their transition to University life and throughout their time at MSU. This position advises students in all majors on the appropriate courses to be on track for MCAT preparation and medical school applications. This position helps students find appropriate department/faculty advising and connect students to pre-medical resources. The Pre-Medical Advisor assists the Director in workshops and programming for the Pre-Medical Program.


Supports the execution of the Pre-Medical Program that addresses the needs and promotes the academic success of pre-medical students at MSU.
Provides academic advising to pre-medical students, including transactional advising about course selection, developmental advising about personal, career, and major choices, intrusive advising for at-risk students, and academic coaching.
Manages a caseload of undergraduate advisees
Maintains currency in the theory and practice of pre-medical advising and stays updated on current pre-medical information and best practices; maintains currency in the University policies and procedures that impact pre-medical students.
Guides students through meeting both academic and career-related admissions requirements and supports students through the medical school application process; helps pre-medical students understand and successfully negotiate University processes, procedures, policies, and regulations.
Collaborates with Admissions, Student Academic Services, and the CSAM SSC to facilitate the onboarding of new First-Year and Transfer students interested in pre-medical study
Monitors the pre-medical email account, manages the tracking and outreach from the Pre-Medical Inquiry form, and updates online pre-medical resources.
Assists in creating and presenting pre-medical workshops; assists with the development and delivery of new student orientation and family orientation programs.
Collaborates with academic departments and advising offices across campus to support pre-medical students; collaborates with MSU departments on student success and retention initiatives
Promotes experiential learning opportunities, clinical shadowing, research, and other career-related opportunities to students in the Pre-Medical Program
Monitors students' progress towards graduation, completion of admission requirements, and the medical school application process for students in the Pre-Medical Program; tracks MSU student acceptance into medical school Teaches sections of GNED 199 Freshman Seminar.
Represents the Pre-Medical Program at University events and on committees, as appropriate.
Performs other duties as assigned.
Management retains the right to add or change job duties at any time.

Application Process

Upload Resume or Curriculum Vitae for automatic population of information to the application. The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application. Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate. In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents. Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Institution Information

EEO/AA Statement Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the website at Title IX and 34 C.F.R. 106 Policy Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment.

Additional Information

For further details, please visit:

Contact Information

Contact Information: For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email


Required Qualifications

Master's Degree from an accredited college or university. Minimum of three years of professional experience working in a higher education setting or similar organization. Availability to attend admissions, or student facing events on evenings and weekends.

Preferred Qualifications

Familiarity with and experience working with pre-medical students. Familiarity and experience with STEM academic programs. Facility with Banner, DegreeWorks, Navigate, and other applications related to student academic records and student support services. Familiarity with current understanding of core concepts, values, and competencies of Academic Advising.