Job Positions

Associate Registrar of Licensing Verification and Graduate Support

Categories: Northeast Region 1

Department:

Registrar

Institution:

USS

Date Posted:

May 20 2020 10:00PM

Close Date:

July 20 2020
 

Position Description

The Associate Registrar for Licensing, Verification and Graduate Support is an integral part of the Office of the University Registrar and leads the Licensing, Verification and Graduate Support (LVGS) team. This position works with SGU students and state medical boards to ensure all licensure and credentialing questions are answered and by performing licensure functions in compliance with state, country or provincial regulations. This position requests and analyzes data for current and future license applications and ensures that submission deadlines are met. Additionally, this position processes and manages both ECFMG and USMLE verifications for students and graduates and manages the investigating, researching and collecting data from SGU graduates to close any informational gaps on graduate data. This position reports to the University Registrar.

Duties

• Supervises staff within the LVGS team and manages daily work load while enforcing all University and departmental policies and procedures.
• Works with the University Registrar to co-lead operational initiatives within the Office of the University Registrar.
• Provide superior customer service to current students, alumni, faculty, staff and licensing boards.
• Processes FCVS, NSCH and hospital verifications for SGU Graduates (alpha-based)
• Processes ECFMG verification for graduated students. Complete the Verification of Medical Education form (327A) to assure that each graduate receives their ECFMG Certificate on time to start residency. This process includes entering leave of absence information, academic/disciplinary probation information, and uploading diplomas and final transcripts.
• Certify cohort USMLE Applications on EMSWP and work in conjunction with student finance to verify if there are any outstanding balances.
• Process transcript release form (Form 173) for all SGU SOM students.
• Processes licensure paperwork for graduates of SGU. Works with each individual student to attain all paperwork and ensure that each accrediting body receives the paperwork. Creates and submits application packets to states by gathering all data necessary for completion.
• Reports on regulations necessary for operations and licensure on behalf of SGU.
• Reviews and communicates all regulation changes related to SGU students.
• Assists institutional leadership to respond to student and regulator complaints and resolve operational issues.
• In conjunction with the Graduate Support team, track records on licenses, approvals and student applications.
• Maintains state licensure requirements for SGU students.
• Provides monthly reports to the University Registrar

Application Process

Please submit a formal application on our Career Site by visiting: https://sgu.csod.com/ux/ats/careersite/7/home/requisition/470?c=sgu

Institution Information

St. George's University

Additional Information

 

Contact Information

6316658500

Qualifications:

Required Qualifications

• Bachelor's degree and 5-7 years of experience in a student services office with an in-depth understanding of student records administration. Masters’ degree preferred. An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.
• Excellent organizational, analytical, and administrative skills are essential along with the ability to effectively communicate to various constituencies.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint and the ability to learn new software programs.
• Knowledge of FERPA.
• Knowledge of student information systems, preferably Banner.

Preferred Qualifications

• Excellent interpersonal, organizational and communication skills.
• Ability to work with a diverse population.
• Commitment to teamwork.
• Ability to collaborate effectively with university departments and cross-functional teams.
• Strong computer skills.
• Excellent organizational, analytical, and administrative skills are essential along with the ability to effectively communicate to various constituencies.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint and the ability to learn new software programs.
• Familiarity with Registrar best practices related to degree auditing and other records and registration policies and procedures.
• Exceptional customer service skills and ability to advise and counsel students
• Ability to maintain a high level of accuracy and attention to detail
• Ability to handle complex and highly sensitive materials and to foster a culture of confidentiality throughout the office
• Excellent oral and written English communication skills; including active listening skills