Job Positions

Registrar (College of Medicine-Phoenix)

Categories: Rocky Mountain Region 10

Department:

Student Affairs

Institution:

University of Arizona College of Medicine-Phoenix

Date Posted:

May 17 2022 3:49PM

Close Date:

Jun 3 2022
 

Position Description

The University of Arizona College of Medicine - Phoenix Registrar oversees development and administration of all processes for curricular recording and reporting through all four years of medical school to support the mission of the Office of Student Affairs and of Academic Affairs in general. This process requires a careful collaboration with faculty and administrators on an almost daily basis to ensure that curricular components align with academic processes and policies. The registrar participates in nearly all policy and process development involving the curriculum, grading, scheduling and registration. Using this approach, the registrar develops most of the end processes for curricular course roster creation, registration, grading and degree completion. The role requires unique access to and the responsibility of maintaining numerous internal and external academic and student record systems external entities use for reporting. Goals are long range in nature and dependent on collaboration with numerous internal and external stakeholders including faculty, administrators, many departments on main campus and the American Association of Medical Colleges (AAMC) and its constituents. The Registrar supports collaboration within Academic Affairs and functions as an integral member of the larger Student Affairs team; this includes participation in key Student Affairs events, such as Match Day and Commencement. The Registrar also supervises an assistant registrar, providing training, support, and professional development. We are looking for an individual who can enhance our student-centric and diverse team culture, demonstrate adaptability in a dynamic academic environment, and contribute meaningfully to college-wide initiatives that support the growth and mission of the UACOM-P.

Duties

Directs all activities for the office of the registrar, providing supervision and guidance for the Assistant Registrar while ensuring job tasks are equitably distributed and appropriately supported.
Develops most of the end processes for curricular course roster creation, registration, grading and degree completion.
Oversees, manages, and maintains internal and external academic and student record systems; and works with UITS to automate processes, improve systems and provide additional data for reporting and internal use by academic departments.
Oversees the maintenance, access to and certifications in systems including but not limited to the AAMC’s Electronic Residency Application Service (ERAS), the Student Records System (SRS), the Deans’ Workstation (DWS), the Visiting Student Learning Opportunity system (VSLO), the NBME’s Service Portal, as well as the Federation of Credential Verification Service (FCVS) and the San Francisco match portal.
Responsible for the accuracy of certification and course completion data completed by program coordinators, faculty and Associate Deans.
Ensures work is completed accurately and in a timely manner, in collaboration with the Assistant Registrar. Collects and verifies the accuracy of data for all students in all courses throughout the four academic years and organizes the data into one comprehensive student record.
Responsible for overseeing the collection of final assessments from all 4 years of coursework and assuring that all assessments are correct and meet the standards necessary for permanent record.
Oversees degree conferral and certifies that all curricular components are met by each student. 
Responsible for verifying for state licensing agencies and medical boards, under penalty of perjury if inaccurate, that certain academic components were met while students were in attendance at the College of Medicine-Phoenix.
Oversees UACOMP student data and reports both internally and externally within the guidelines of FERPA (Family Education Rights and Privacy Act), and serves as a resource for FERPA related questions and concerns.
Oversees initiation of all affiliation agreements and assists with data collection for accreditation purposes. Acting as the AAMC's designated Student Records Institutional Representative for University of Arizona COM-P, the registrar: - Is responsible for being aware of constantly changing industry standards specific to policy in undergraduate medical education (UME) and communicating relevant information to UACOMP.
- Participates in AAMC workshops, webinars and affinity groups as well as be a member of the American Association of Collegiate Registrars and Admissions Officers (AACRAO) to ensure the College is following best practices and is current on accreditation and compliance requirements.
Teaches curricular components in each of the three Intersessions courses, providing students with necessary information on upcoming events in their UME and GME education.
Creates and maintains a library of ILMs where students can learn about scheduling their board exams, selecting away rotations, registering for ERAS, participating in the Match and completing licensing documents for state board certification.
Other duties as assigned.

Application Process

Please submit your online application at: https://arizona.csod.com/ux/ats/careersite/4/home/requisition/9781?c=arizona

Institution Information

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here: https://talent.arizona.edu/.

Additional Information

Application: The online application (https://arizona.csod.com/ux/ats/careersite/4/home/requisition/9781?c=arizona) should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Letter of Interest / Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Contact Information

College of Medicine-Phoenix, Office of Human Resources HR-PHX@arizona.edu

Qualifications:

Required Qualifications

Bachelor's degree or equivalent advanced learning attained through professional level experience required. Minimum of 3 years of related work experience or equivalent combination of education and work experience required.

Preferred Qualifications

Master's degree in a related field is preferred.
Experience in higher education setting -specifically in the area of registration and records.
Student-oriented and initiative-driven attitude.