Job Positions

Academic Acvisor and Coordinator of Undergraduate Affairs

Categories: Great Lakes Region 5


Student Affairs


School of Information Sciences

Date Posted:

Nov 22 2019 10:00PM

Close Date:


Position Description

Academic Advisor and Coordinator of Undergraduate Affairs School of Information Sciences University of Illinois at Urbana-Champaign The School of Information Sciences, the iSchool at Illinois, is home to world-class faculty, top-tier research, and academic programs consistently ranked highly by U.S. News & World Report. Our School advances a human-centered, interdisciplinary approach to the design and management of information systems and services. A leader in online education since 1996, we combine rigorous academics with real-time virtual classroom engagement to give our students the best educational experience possible. Our researchers address the opportunities and challenges of contemporary information technologies, and our graduates are leaders in the information professions. The School of Information Sciences, (iSchool), seeks an Undergraduate Academic Advisor and Coordinator of Student Affairs. The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit Primary Position Function/Summary: Reporting to the Director of Undergraduate Affairs and working as a part of the Student Affairs unit at the iSchool, this position will provide academic advising and coordination of student services to holistically support the personal, educational, and professional development of undergraduate students in the Bachelor of Science in Information Sciences (BS/IS) degree.


Major Duties and Responsibilities:
Academic Advising (60%)
Provide timely and accurate academic advising and support to a diverse group of undergraduate students pursing the BS/IS curriculum or courses. Advise students holistically to support their personal, educational, and professional development, providing support on topics such as course selection, policies and procedures, academic progress, intercollegiate (ICT) transfer, dual-degree, course overloads and underloads, late course drops, dual degree registration, career preparation, and other processes related to academic advising. Make good judgments based on individual circumstances while maintaining equity, objectivity, and consistency, working within the framework of policy guidelines, referring to senior personnel or other relevant offices on campus when necessary. Make referrals to appropriate campus and academic support and resources, extracurricular activities, workshops and trainings, and other services within and outside the School based on the unique interests and needs of each student. Maintain schedule of academic advising appointments and express advising hours in coordination with the office, adapting during high-peak times to meet the high student demand, and coordinating with partners to hold
Student Engagement, Support, and Outreach (20%)
Coordinate programming for undergraduates, such as tutoring and academic support, honors, research, student groups, student ambassadors, probation, and others enriching the student experience and supporting curricular and cocurricular progression. Support on- and off-campus student recruitment and admissions efforts. Assist with the coordination and teaching of the iSchool Experience course (IS 100). Provide assistance at iSchool events supporting all programs.
Administration (20%)
Work as part of the student affairs team to make decisions based on policies, procedures, and individual student circumstances. Collaborate with the undergraduate enrollment team on evaluating student credentials to determine eligibility for admission to the BS/IS program. Assist with reporting and monitoring of student academic progress for enrollment, retention, and graduation purposes. Review, monitor, and maintain accurate student records based on academic performance and student progress towards degree requirements, and assist with degree certification. Responsible for the U.Achieve Reporting System, including encoding data, coordinating changes with internal/external units, and ensuring the program aligns with university policy changes. Assess and process student forms, including overloads/underloads, minor declaration/modification, intrecurricular transfers (ICTs), dual-degree, grade replacement, student registration changes, honors credit learning agreement processing, re-entry, transfer and study abroad courses, and course substitutions. Participate in staff, committee, and other meetings as assigned.

Application Process

This is a full-time, 12-month academic professional position with regular University benefits. Salary is commensurate with experience. The starting date is as soon as possible after the closing date. Information about the School of Information Sciences and its programs may be found at To Apply: To ensure full consideration, please complete your candidate profile at and upload your letter of application, resume, and a list of three professional references, including contact information by end of day on December 15, 2019. All requested information must be submitted for your application to be considered. Interviews may be conducted before the closing date, although no hiring decisions will be made until after the search has closed. For further information regarding application procedures, you may contact Lori Kelso, The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

Institution Information

Information about the School of Information Sciences and its programs may be found at

Additional Information


Contact Information

Lori Kelso,


Required Qualifications


Required: Bachelor's degree
Experience: Required: Minimum of 2 years of experience in higher education working with students within the areas of academic advising, student records, admissions, and/or career services
•Demonstrated successful experience working in, and contributing to, a collaborative work environment

Preferred Qualifications

Education: Preferred: Master’s degree complete or near completion
Experience: Preferred: Experience with student records, including Ugradrecs (or advising records system), Banner Student Information System, UI Integrate System, as well as the Degree Audit Reporting System (U.Achieve)