Job Positions

Director of Advising

Categories: Northwest Region 8


College of Agricultural Sciences


Oregon State University

Date Posted:

Sep 18 2023 7:58PM

Close Date:

Oct 9, 2023

Position Description

The College of Agriculture is seeking a Director of Advising. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Director of Advising position in the Academic Programs Office provides strategic leadership and support to the Academic Advising processes, programs, and policies of the College of Agricultural Sciences (CAS). This position provides consultation and expertise to the Associate Dean of Academics on matters relating to academic advising and student success, developing and implementing data driven decisions regarding policies, procedures, systems and programs. This position serves as a resource to CAS Department Advisors on University academic policies, procedures and change initiatives. In addition, this position provides support to the Associate Dean of Academics on matters related to curriculum assessment and development and student academic misconduct in the CAS. The Director of Advising position is dedicated to providing an environment that enables students to effectively engage in their academic and intellectual work as well as develop cultural competencies, social and global awareness in order to be informed, involved and engaged citizens. This position assists students in the resolution of problems and concerns, provides information about and referral to campus resources, and develops structures that promote initiatives that address students’ needs and interests. The person in this position serves as a resource for parents, families, faculty, and staff in supporting student success from the first year through graduation. As a member of the Academic Programs Office, the Director of Advising collaborates with other colleagues in event preparation, student recruitment, recognition, and assessment successes of the College.


60% – Advising Leadership/Advising Curriculum and Policy Development •Lead, coordinate and represent the CAS advisors and advocate for them in cooperation with departments. Provide mentoring, training, and professional development opportunities for CAS Departmental Advisors. •Develop and lead the new student orientation events for the College, serving as a liaison with central university offices and department advisors. •Provide oversight, establish procedures and train departmental lead/head advisors to monitor academic progress and certify that degree requirements are met. •Develop, coordinate and assess CAS participation in University Initiatives involving advising and student success. •Ensure appropriate handling, intervention and clearance of academic deficiencies, petitions, appeals, reinstatement issues, transfers, and transfer credit articulations. •Work with Department Heads to ensure quality of academic advising and mediate conflicts arising for students or advisors. •Provide strategic direction for college advising. Design and implement assessment plans. Provide annual or other evaluation/assessment reports on these activities and their impact on students, as requested by the Associate Dean of Academics or the Dean’s Office. •Establish and maintain positive working relationships with constituencies across campus and community colleges by serving on high-profile leadership committees, on-campus and, as relevant to the position, within the community. •Serve as primary CAS liaison with the Office of the Registrar, OSU Admissions, Enrollment Management, Student Orientation, Council of Head Advisors, Veteran’s Affairs, and Disability Access Services. •Coordinate systemic course articulation process within the College. Liaise with OSU Admissions to update University articulation tables, and maintain CAS internal articulation tables. •Oversee completion and coordination of NCAA compliance audits for CAS student athletes with lead/head department advisors. •Ensure compliance with applicable laws, rules, regulations, and policies related to College of Agricultural Sciences student service programs. •Partner with Office of General Counsel on student welfare and other potential legal matters. •Develop and maintain on-campus contacts, particularly with Admissions, Office of Student Orientation, Educational Opportunities Office, Diversity and Cultural Engagement, and Cultural Centers.
25% Student Services and Administrative Support •Provide administrative support to the Associate Dean of Academics on matters related to curriculum development and assessment within the College. •Provide support to the Associate Dean of Academics on student Academic Misconduct cases within the College. •This position shares in responsibility and oversight of the Academic Programs Office services and operation including but not limited to student information and academic services, recruiting events, student success strategy development, and supervision of undergraduate and graduate student employees in the Academic Program Office. •Assist in coverage of APO office hours during regular University hours. •Special projects as requested by the Associate Dean of Academics or the Dean’s Office.
10% Direct Advising and Prospective Student Services •Support regular academic advising activities and perform individual advising during heavy advising periods (e.g,. priority registration, first day of term, new student orientations) as necessary. Individual advising may also occur for student cases which require the authority of the Director of Advising (e.g. students under irregular advising situations or wanting to challenge a policy). •Meet with prospective students, teachers, counselors, community college faculty and advisors, and educational coordinators for community organizations to provide information about the college’s academic programs and college and university student services.
5% Service •Participate in College and University committees not listed above but appropriate for the position. Participate in College and University events. Participate in appropriate professional organization and development opportunities.

Application Process

To ensure full consideration, online applications must be received by October 2, 2023. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. 3) The College of Agricultural Sciences strives to foster an inclusive learning and working environment. Describe experiences you have working with diverse populations, and how, as the Director of Advising, you would support departmentally based advisors and learners with varied backgrounds, abilities, and identities. (Upload as Diversity Statement) You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

Institution Information

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Additional Information

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. The anticipated starting salary will be $64,000 - $70,600. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.

Contact Information

Dan Smith 541-737-2590


Required Qualifications


Bachelor’s degree from a regionally accredited 4-year university in an agricultural or natural resource field, college student services, or related discipline. At least three years full time professional experience with academic advising at the college level and working in a higher education setting. A record of working effectively with underrepresented/ underserved students (i.e. veterans, 1st year college students, 1st generation college students, diverse ethnic backgrounds). A record of mentoring, training, or coordinating professional staff. Demonstrated proficiency in computerized office applications including Microsoft Office, student information systems, end user reporting programs and degree clearance programs. Demonstrated excellent written and verbal communication and interpersonal skills. Commitment to continued efforts towards promoting and enhancing diversity. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications

MS degree in an agricultural or natural resource field, college student services, or related discipline. Experience with college teaching and/or curriculum development. Demonstrated experience working with community colleges and development of articulation agreements. Demonstrated experience with academic success, first-year experience, or other programs meant to assist and empower students at the university level. Knowledge of admissions rules and regulations at a university level.