Oversee the Student Affairs portfolio for the College of Fine Arts. This includes the management of college student advisors and curriculum and degree certification.
Operations: Oversee and administer day-to-day activities of the Student Affairs Office including hiring, training, supervision and assignments to staff members (two senior advisors, five academic advisors housed separately in the college’s academic units, and one event program coordinator). Manage budget for Student Affairs. Oversee production and staffing by Student Affairs of special events and programs for undergraduate students, their parents and the public, including New Student Orientation, New Student Welcome/Gone to Texas, Honors Day and May and December CoFA Commencement Convocations. Student Lifecycle Coordination: Create and maintain effective system of transition for incoming students from Orientation through official matriculation. Track and provide special support to incoming first-year students identified as facing possible academic challenges. Direct departmental academic advisors in gathering appropriate orientation, registration and matriculation data for the use of recruiting and admissions yield reporting and trend detection and prediction. Collaborate with Career Services staff to develop supportive integrated career and academic advising strategies and publicize to students as requested. Curriculum Legislation: In collaboration with the Dean of Undergraduate Studies, oversee curriculum legislation administration, interpreting and communicating institutional policy and providing administrative assistance to departmental chairs and faculty on proposals for curriculum and degree modification legislation. Certification: Oversee Degree Auditing, Coding, and Guideline Creation and Administration, and Graduation and Degree Certification Administration. Student Support Resourcing: Consult with CoFA CARE Counselor, as needed, and CoFA faculty on issues such as concerns about student behavior, absence, health and mental health, safety and scholastic dishonesty. Make appropriate campus referrals. College Representative for Central Campus Committees: Serve on campus committees, task forces and special work groups / initiatives as requested or invited. Undergraduate Enrollment Procedures: Supervise undergraduate enrollment-related procedures, to include: drops, late registration, medical course load reduction, reinstatement, irregular status verification, degree substitution petitions, semester cancellations, withdrawals, medical withdrawals, retroactive drops, retroactive withdrawals, major addition, major deletion, pass-fail status, graduate course enrollment, and time-conflict overrides. Other related functions as assigned.
Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest
The College of Fine Arts welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we promote diversity in our recruiting, hiring and retention practices.
Bachelor's degree and three years of progressively responsible experience and proven effectiveness in student advising or degree certification. At least two years’ experience in a leadership and supervisory capacity. Demonstrated ability to effectively manage multiple projects, anticipating timelines and contingency plans. Demonstrated ability to collaborate and work effectively with leadership external to one’s own portfolio. Demonstrated ability to create effective guidelines and policy, integrating input and best practices. Required Competencies: Effective Communication, Decision Making and Critical Thinking, Strategic Planning, Relationship Management, Conflict Management. Relevant education and experience may be substituted as appropriate.
Master’s degree Experience working in a higher education advising office Experience working with students, faculty and staff in higher education Demonstrated working knowledge of the Family Educational Rights and Privacy Act (FERPA) Working experience with University of Texas at Austin-based student advising applications.