Job Positions

Manager, Admissions CRM

Categories: Not Region Specific




American Dental Education Association

Date Posted:

Feb 10 2021 11:46AM

Close Date:

Apr 10 2021

Position Description

Position Summary
This position resides in ADEA's Division of Educational Pathways which oversees the student recruitment and application processes for the dental professions. The Manager, Admissions CRM is a new position and will be responsible for engaging with key customers (potential dental education applicants) by building and preserving trusting relationships. In this position, you will identify opportunities to grow the ADEA dental school applicant base and build positive relationships with new potential applicants using a Customer Relationship Management (CRM) platform. Additionally, you will be responsible for the overall configuration and functionality of the divisions CRM platform and will collaborate with other divisions (i.e. Communications and Membership) within the Association to ensure Educational Pathways recruitment initiatives and outreach are supported by the CRM system.


Primary Responsibilities
1. Overall Management and Implementation of CRM Manage and implement the Liaison Enrollment Management Program (EMP) Customer Relationship Management (CRM) tool. Create, execute and maintain multichannel content that supports the recruitment and outreach of potential applicants to ADEA dental education programs. Build engagement campaigns, as well as, testing, deploying and reporting on emails and other communication channels. Leverage internal subject matter experts to create content. Collaborate with Liaison (data integration company) to test data, as well as, resolve any issues arising from the data integration. Collaborate with Liaison support services to resolve any issues arising from the CRM and to ensure issues are addressed in a timely manner. Identify and develop business practices and procedures to maximize efficiency and reducing time required to enter or update contact data.
2. Assessment and Reporting Develop and monitor key performance indicators and goals. Design and maintain appropriate dashboards and reports incorporating maps, graphs, and tables that provide clear, accessible statistics to the Senior Vice President of Educational Pathways and other team members. Extract data from the CRM system to support marketing and outreach campaigns and effectively meet deadlines.
3. Recruitment and Outreach Support the Educational Pathways team and its recruitment initiatives by partnering with other divisions (IT and Communications and Membership) to ensure the data integration between Liaison EMP and other ADEA platforms operates smoothly. Coordinate with Educational Pathways team in the development of events and maintain forms in the Form Building app to ensure appropriate collection of data for recruitment and reporting purposes. Maintains accurate information on outreach to high schools, colleges, dental schools and health professions advisors and updates CRM. Maintains accurate information on potential applicant contacts and assists in developing tracking processes. Establishes rapport with other departments to ensure a sense of team in all assignments and daily operations.

Application Process

Apply at or

Institution Information

The American Dental Education Association (ADEA) is The Voice of Dental Education. Its members include all 78 U.S. and Canadian dental schools, over 800 allied and advanced dental education programs, 66 corporations and more than 20,000 individuals. The mission of ADEA is to lead and support the health professions community in preparing future-ready oral health professionals. ADEA’s activities encompass a wide range of research, advocacy, faculty development, meetings and communications, including the esteemed Journal of Dental Education, as well as the dental school admissions services ADEA AADSAS, ADEA PASS, ADEA DHCAS and ADEA CAAPID

Additional Information

ADEA is an Equal Opportunity Employer. For more information, visit

Contact Information

Apply at


Required Qualifications

Bachelor’s degree from an accredited college or university and five years of relevant work experience is required. An understanding of CRM systems with three years of experience in content creation, data assessment and targeted messaging. Experience configuring, testing and supporting a CRM. Experience with data manipulation to include segmentations, database queries and reporting tools. Work experience in higher education admissions and recruitment, especially in the health professions admissions is preferred. Critical thinker with excellent editorial, verbal and written communication skills with the ability to write explicit, concise and compelling content that resonates with target audiences. A high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge. Excellent analytical, organizational, project management and time management skills. Ability to look at a process as it exists, find new efficiencies and put those into practice. Detail oriented with excellent interpersonal, presentation, and writing skills and can communicate effectively with all staff and management levels. Ability to manage multiple priorities while delivering high quality results. Ability to travel for the Association at least twice a year.

Preferred Qualifications