Job Positions

Program Coordinator

Categories: Northwest Region 8


School of Educational Studies


University of Washington Bothell

Date Posted:

Jul 18 2019 10:00PM

Close Date:

July 29, 2019

Position Description

Academic Advisor The School of Educational Studies is a dynamic workplace that strives to prepare students to enter into a variety of educational fields, including teacher preparation and education outside of the formal classroom. Our faculty and staff are dedicated to social justice, equity, and diversifying educators in all fields. The school has a growing undergraduate program, and is looking for an advisor to work with our diverse student population. In addition to advising, the advisor will have the opportunity to work on orientation, marketing to current and prospective students, and collaborating with community partners on events and initiatives. 


  • Serve as primary contact for current and prospective students in Educational Studies programs. Effectively communicate degree/program requirements, University and Program policies and procedures, pre-enrollment preparation, and academic and career planning. Respond promptly to email and phone queries and requests for in-person appointments. Exercise independent judgement in referring applicants to appropriate faculty.
  • Track requirements for teacher certification programs and convey recommendations to the state.
  • Advise the Education Club.
  • Present and lead orientation advising sessions throughout the year.
  • Audit prospective teacher certification students' transcripts for courses fulfilling pre-admission requirements for all endorsement areas.
  • Track student progress through degree programs using UW systems (Navigate, EARS). Coordinate outreach and support to students as necessary.
  • Communicate with students regarding program completion, applying for graduation, and performing degree audits.
  • Manage course petition and review process with appropriate faculty.
  • Be familiar with the offering of and provide referrals to relevant campus resources.
  • Anticipate and prepare for the effects on students of program changes. Advise the faculty about University and Campus rules and requirements that affect students.
  • Evaluate and modify program processes to improve efficiency and effectiveness in promoting student progress.

Recruitment and Admissions:

  • Meet with prospective students. Work with team to develop recruitment and retention strategies for students from underrepresented groups.
  • Present information sessions on Educational Studies programs to small and large audiences.
  • Participate in teacher pipeline initiatives, including event planning related to these initiatives.
  • Travel to local offsite locations to promote programs (e.g. local high school teaching academies; graduate fairs; career fairs; etc.).
  • Utilize and maintain fluency in the variety of information technology tools to increase connections with a wide variety of students and general public.
  • Assist the Academic Services team with the application and admissions processes for School programs.
  • Assist the Academic Services team with developing and/or implementing recommendations for improving School application and admissions processes.

Department Support:

  • Attend regular university and School staff and committees, work groups, and major planning meetings, as needed.
  • Create and produce bi-monthly newsletters for undergraduate students with pertinent information, updates, and opportunities.
  • Develop and update relevant promotional materials for the program including fliers, handouts, website updating, and student/applicant profile information.
  • Contribute toward the maintenance and development of the student handbook, undergraduate student Canvas resource sites, and other support tools for students.
  • Evaluate and respond to student feedback regarding student support resources provided by the School.
  • Coordinate the planning and executing of teacher certification program orientations with appropriate faculty and staff.
  • Lead distribution and analysis of graduating senior exit survey.
  • Perform related duties as required.

Application Process

The full position description is found on UW Hires (Req – 169848). The priority application deadline is Monday, July 29, 2019.

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Institution Information

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years. The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell’s current enrollment is approximately 5,500 students. More than 90 percent of undergraduates are from Washington State, and approximately half are first-generation college attendees or come from underrepresented groups. Located along wetlands and a river north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond. Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement.

Additional Information


  • Dynamic office environment. Regular and frequent one-on-one advising appointments with general public and university students, especially from diverse backgrounds.
  • Attendance at infrequent events outside of regular business hours and off campus.
  • Occasional travel throughout region for recruiting at schools and district offices, attendance at conferences, recruitment fairs, etc.
  • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Contact Information

If you have any questions, please contact Marissa Heringer at


Required Qualifications

  • Bachelor's degree in Education, Student Development Administration, Policies Studies, or related field.
  • Three years of academic advising experience in higher education. o Ability to work with students, faculty and staff from diverse backgrounds and in a team environment.
  • Strong organizational, administrative, and problem-solving skills.
  • Excellent written and oral communication skills.
  • Experience with Microsoft Office Suite and Google platforms.

Preferred Qualifications

  • Previous work experience in K-12 schools or other professional certification programs.
  • Familiarity with with SDB, EARS, Navigate, and other UW systems.