Job Positions

Senior Academic Advisor

Categories: Mid South Region 3


Student Services Office


WVU School of Nursing

Date Posted:

Mar 30 2023 1:54PM

Close Date:

May 30, 2023

Position Description

As a Senior Academic Advisor, you will be responsible for providing one-on-one and on-line academic counsel (advising) to approximately 150 - 200 students. This position works closely with the Director of the Undergraduate Advising of the School of Nursing. This position in Undergraduate Education co-coordinates the unit’s initiatives on undergraduate student retention efforts, and evaluates student needs, objectives, interests and previous academic performance to direct students in the design and implementation of an achievable academic plan.


Academic Advising Counsel students for Undergraduate Nursing programs with regard to the WVU Catalog, undergraduate admission requirements, and persistence to degree completion. Manage an academic caseload of approximately 150 - 200 undergraduate students who are primarily, but not exclusively, majoring in BSN degree and programs at West Virginia University. Employ developmental and prescriptive models of academic advising in identifying competencies in quantitative, expository, and technical subjects required for successful matriculation to Nursing. Work individually with students to build a matriculation plan and promote timely admission into a desired department/major. Utilize the WVU Undergraduate Catalog and research university/college policies and procedures to aid in providing accurate and timely academic counsel. Coordinate the approval process for students attempting course work in transient. Review course offerings at transient institutions, obtain course syllabi, and consult with other colleges/schools in identifying equivalent WVU courses, particularly when transient institutions are not among those within the Transfer Equivalency System (TES). Monitor student progress with regard to completion of prerequisite courses and attainment of minimum GPA required for successful matriculation to a respective degree program and/or academic major. Assist students with federal financial aid appeals in compliance with the Standards of Satisfactory Academic Progress for Financial Aid Eligibility and deadlines established by the Office of Financial Aid. Serve as a point of contact person for WVU students majoring in degrees and programs in the Health Sciences pathway. Refer students to advising and counseling services to help students in identifying and declaring an appropriate major. Address admissions preparedness by evaluating academic histories to determine if students are eligible for potential majors and pathways. Assess students’ concerns and make referrals to other University representatives/units (i.e., faculty, academic chairpersons, student support units, etc.) Serve on task forces and committees addressing events and situations that impact the unit’s performance and development. Coordinate with other advisers serving the academic advising pathway to aid the overall advising process. Assist in academic advising workshops to instruct students on student information systems utilized for course registration, progression toward degree completion, etc. Adhere to the Family Educational Rights and Privacy Act (FERPA) by maintaining the strictest confidentiality of academic records. Teaching Serve as the primary instructor for the first-year seminar course during the fall term for students enrolled in a particular academic pathway. Teach a strength conditioning course in the spring semester for students placed on academic probation after their first semester. Mentor students on employing the appropriate dialogue and degree of professionalism in communicating with faculty, staff, senior administrators and external constituents. Programs and Events Participate in New Student Orientation by assisting freshman students with course registration, defining the general education curriculum, assessing persistence to degree completion, interpreting policies and procedures that govern undergraduate admissions and degree requirements. Assist with other university events, including Decide WVU days, Mid-Year Academy, etc., some of which are scheduled outside normal university operating hours. Serve on staffing and selection committees as requested.

Application Process

Institution Information

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests. From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley — the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position. Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb. Creating an inclusive, engaged, and dynamic learning environment is core to WVU’s academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences. To learn more about West Virginia University, visit View current career opportunities at West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

Additional Information

Job Posting: Mar 16, 2023 Posting Classification: Non-Classified Exemption Status: Exempt Benefits Eligible: Yes Schedule: Full-time

Contact Information


Required Qualifications


Master’s degree or a bachelor's degree and an equivalent combination of education and directly related experience. Higher education experience highly desirable, particularly in the areas of student advising, recruitment, and enrollment management. A minimum of two (2) years of experience involving: Experience working in higher education, preferably in student services. Experience working with young adults, preferably in high school or higher education. Experience working in academic advising, career counseling or psychological counseling. Experience working with at-risk students and coordinating remedial educational programs or equivalent. Knowledge of developmental and prescriptive theories of academic advising. Proficiency in Microsoft Office, including Excel, PowerPoint, and Word. Knowledge of electronic and manual records-keeping, preferably proficiency with Degree Works. Proficiency in student systems management, preferably working knowledge of Banner. Ability to work collaboratively with WVU students. Ability to interpret University procedures and policies and convey such information to students. Ability to work in high stress environments efficiently to provide academic counsel to large numbers of students. Excellent interpersonal, problem-solving, and conflict resolution skills. Ability to interpret and comply with the Family Education Rights and Privacy Act. Ability to work independently and with direct supervision.

Preferred Qualifications

Higher education experience highly desirable, particularly in the areas of student advising, recruitment, and enrollment management.