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Position Description
Reporting to the Director of Academic Advising, the Academic Advisor of Advising Operations, provides oversight of drop-in advising, student evaluations, and supports new student advising logistics. They also provide direct advising support to students.
Duties
- Oversight of advisor-enacted practices within iAdvise, such as: drop-in advising, documentation of advising interactions, early alert and other Flag-based processes, etc. - Assists with the onboarding and participates in the training and continued professional development of academic advisors.
- Provides logistical support for New Student Advising and Registration programming, including new student advising group assignments, student systems management, and day-of-program oversight, such as new student check-in.
- Serves as a member of the LAS Student Academic Affair’s New Student Advising and Registration committee, which: accesses outcomes, solicits feedback from staff, and incorporates feedback into future new student advising and registration programs.
- Supervises student employees for New Student Advising and Registration.
- Engages in undergraduate student advising with current and incoming undergraduate students, evaluating students’ degree progress/eligibility, educating, and providing guidance concerning degree requirements, programs, and academic and professional planning.
- Evaluates undergraduate students’ progress in their respective programs, evaluating degree requirements, counseling, and providing guidance and direction.
- Educates students regarding college, university, and campus policies and procedures, as well as course registration and selection. Interprets and enforces academic policies.
- Guides students in navigating the petition process for exceptions to academic policies.
- Provides students and prospective students with information regarding available college and university resources and opportunities.
- Educates and informs prospective students and their family/friends about LAS degree programs and opportunities to aid in the recruitment of new LAS students.
- Intervenes and refers students to resources throughout the university community as needed.
- Exercises professional discretion and judgment to troubleshoot issues and problems that may arise.
- Documents pertinent and required information related to interactions with students.
- Maintains and updates related databases as needed to ensure that student records accurately reflect degree progress and academic status.
- Assesses transfer courses for equivalency to UIC courses and requirements, updating student records to reflect determined equivalency.
- Participates on committees and/or teams as needed and/or assigned.
- Other related duties include participating in and/or leading special projects as assigned.
Application Process
For fullest consideration, please submit an on-line application at https://jobs.uic.edu, click on the job board and then the job and upload a resume, cover letter and the names and emails of three references by July 11, 2024
Institution Information
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Additional Information
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters (https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705) to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation: https://jobs.uic.edu/request-and-accomodation/
Contact Information
UIC Human Resources (https://hr.uic.edu/prospective_employees/)
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Qualifications:
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Required Qualifications
- Master’s Degree in Higher Education, College Student Personnel, Student Affairs, Education Administration, Counseling, Liberal Arts and Sciences, or a related field is required.
- Demonstrated experience in academic advising in an institution of higher education/learning.
- Prior experience with advising and administration in student enrollment life cycle, course articulation, degree planning, FERPA, student development theory, and support of diverse student populations.
Preferred Qualifications
- Excellent oral and written communication, presentation, and PC/computer literacy are required.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint…) and other related software/databases is required.
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