Where will you find 3,000 advising professionals in one place, eager to learn about your products and services? At the yearly gathering of the most influential audience in academic advising — the 46th Annual Conference of NACADA: The Global Community for Academic Advising in Portland, Oregon! Faculty advisors, academic advisors, administrators, and other key decision makers attend the NACADA Annual Conference not only for professional development, but to buy products ranging from instructional software to student service resources. They want to know what you can offer to help them become better advisors.

1. Exhibit Schedule
2. Exhibit Packages
3. Sponsorship Packages
4. Exhibitor Presentations
5. Unable to Exhibit?
6. Door Prizes
7. Participant List
8. Payment Terms & Cancellation Policy
9. Email Scams
10. Questions

Exhibit Schedule

Wednesday, October 4

1-4:30 pm  |  Exhibitors Move In
8-10 pm  |  Welcome Reception - Advance sign-up required

Thursday, October 5

8-11:30 am  |  Exhibits Open (Poster Session and breakfast is from 8-9 am)
11:30 am-1:30 pm  |  Optional Exhibitor Lunch Hour*
1:30-5 pm  |  Exhibits Open (Dedicated hour for participants to network with exhibitors is from 4-5 pm; refreshments served)

Friday, October 6

8-11:30 am  |  Exhibits Open (Advising Communities Division Fair and breakfast is from 8-9 am)
11:30 am-1:30 pm  |  Optional Exhibitor Lunch Hour*
1:30-4 pm  |  Exhibitors Move Out

*The exhibitor lunch hour is scheduled during the same time that participants are scheduled for lunch. You may choose to have lunch on your own or stay at your exhibit area, as you prefer. There will be food options available for purchase within the Rosen Shingle Creek.

Exhibit Packages

Three exhibit packages available. Information Exhibitor Package is $1,000, Relational Exhibitor Package is $1,200, and the Conceptual Exhibitor Package is $2,000. Those who wish to be an Exhibitor Sponsor must purchase the Conceptual Package and provide additional funding for sponsorship at four different levels; Bronze, Silver, Gold, and Platinum. Please refer to the Exhibitor Prospectus for complete details and benefits regarding each exhibit package. 

NACADA reserves the right to refuse requests for exhibit booth space and/or ad space in the conference program if they are deemed inconsistent with NACADA's mission and goals.

Sponsorship Opportunities

Heighten your company's visibility by sponsoring or co-sponsoring at NACADA's Annual Conference. Sponsorships are available for Bronze, Silver, Gold and Platinum levels. Visit the prospectus for more details outlining each sponsorship opportunity. If you are interested in sponsoring, please email nacadaexhibits@gmail.com.  

Exhibitor Presentations

An exhibitor presentation is offered to those who purchase the Conceptual exhibit package. Presentations are optional and are assigned on a first-come, first-served basis.

Unable to Exhibit?

Any organization unable to exhibit at NACADA’s Annual Conference is welcome to advertise products or services by purchasing digital ad space posted to NACADA’s Annual Conference web page. Quarter-page ad content is due August 1. All ads must be reviewed/approved by NACADA before posting to the Annual Conference web page; ad content that conflicts with NACADA’s policies will be denied. Ads may be submitted in full color in either .png or .jpg format, portrait orientation, 234 pixels W by 342 pixels T at 72 dpi at a cost of $250. Please send your ad by email to nacadaexhibits@gmail.com. There are no refunds for canceled ads.

Door Prizes

Door prizes are required as part of your exhibitor contract. Each exhibitor is responsible for purchasing their own door prize with a minimum value of $100. Email the NACADA Conference Planners at nacadaexhibits@gmail.com to indicate the prize(s) you will be providing by September 1. You will be responsible for collecting names and making contact with the winner. We suggest requiring that participants be present in order to win. NACADA will not ship the door prize for you in the event the winner is not present. Door prizes should be drawn during the dedicated exhibitor hour on Thursday, October 5 from 4-5 pm. You will be responsible for conducting your drawing. NACADA will help to promote the door prizes leading up to conference and throughout once you have informed us of the prize(s).

Participant List

Purchasers of the conceptual package receive the NACADA Annual Conference participant list of physical mailing addresses for the exhibitor’s one-time use to advertise products or services to registrants two weeks prior to the Annual Conference. The list excludes participants who do not wish to receive mailings or do not want directory information released. Please do not share the NACADA participant list with other individuals or institutions.

NACADA adheres to the CAN-SPAM Act and does not release email addresses of its members or event participants. NACADA discourages the sending of emails by exhibitors as these emails may imply, directly or indirectly, the endorsement of exhibitor products or services by NACADA. The NACADA participant list is the property of NACADA. Exhibitors that abuse any of these guidelines will not be granted the privilege to participate at future NACADA events.

NACADA reserves the right to request and review all exhibitor correspondence sent to participants prior to the mailing and to revise/refuse any content that may reflect a NACADA endorsement of the exhibitors’ products or services.

Payment Terms & Cancellation Policy

For security reasons, credit card information CANNOT be accepted via email. Exhibitor registration fees must be paid prior to exhibit space designation. Exhibit sponsors may submit registration fees separately from their sponsorship payment; sponsorship funding must be paid within 15 days of signing sponsorship agreement.

Written cancellations must be sent to the NACADA Conference Planners at nacadaexhibits@gmail.com; telephone cancellations will not be accepted. A fee of $1,000/conceptual exhibitor, $600/relational exhibitor, and $500/informational exhibitor is non-refundable. Refunds will not be made for cancellations postmarked or emailed after August 16, 2023.

Registrations for additional exhibit representatives will not be refunded after August 16, 2023. Any request for refund of additional registrations must be made in writing prior to the August 16 deadline. Refunds will be issued after the conference.

In the unlikely event that NACADA would cancel this event prior to its start date, the exhibitor fee will be fully refundable. NACADA assumes no responsibility for other expenses exhibitors may have incurred in relation to such cancellation. If payments were made to NACADA’s decorator, requests for refunds should be submitted directly to the decorator.

Email Scams

During past conferences, our exhibitors have received emails or phone calls from outside entities claiming to sell NACADA Annual Conference participant mailing lists or offering to make hotel reservations. NACADA has no affiliation with these entities, so please be aware that these are scams and feel free to ignore, hang up, or delete as appropriate. Contact nacadaexhibits@gmail.com at NACADA to report any such scams or if you have any questions. Thank you.

Questions

If you have any questions about exhibiting at the 2023 NACADA Annual Conference, please email nacadaexhibits@gmail.com.