NACADA Annual Conference Exhibits

Any organization unable to exhibit at NACADA’s Annual Conference is welcome to advertise products or services by purchasing digital ad space posted to NACADA’s Annual Conference webpage. Quarter-page ad content is due September 12. All ads must be reviewed and approved by NACADA before posting to the Annual Conference webpage; ad content that conflicts with NACADA’s policies will be denied. Ads may be submitted in full color in either .png or .jpg format, portrait orientation, 234 pixels W by 342 pixels T at 72 dpi at a cost of $350. Please send your ad by email to [email protected]. There are no refunds for cancelled ads.

Door prizes are required as part of your exhibitor contract. Each exhibitor is responsible for purchasing their own door prize with a minimum value of $100. Email the NACADA Conference Planners at [email protected] to indicate the prize(s) you will be providing by October 1. You will be responsible for collecting names and making contact with the winner. We suggest requiring that participants be present in order to win. NACADA will not ship the door prize for you in the event the winner is not present. Door prizes should be drawn during the dedicated exhibitor hour on Monday, October 28 from 4-5 pm. You will be responsible for conducting your drawing. NACADA will help to promote the door prizes leading up to conference and throughout once you have informed us of the prize(s).

Purchasers of the conceptual package receive the NACADA Annual Conference participant list of physical mailing addresses for the exhibitor’s one-time use to advertise products or services to registrants two weeks prior to the Annual Conference. The list excludes participants who do not wish to receive mailings or do not want directory information released. Please do not share the NACADA participant list with other individuals or institutions.

NACADA adheres to the CAN-SPAM Act and does not release email addresses of its members or event participants. NACADA discourages the sending of emails by exhibitors as these emails may imply, directly or indirectly, the endorsement of exhibitor products or services by NACADA. The NACADA participant list is the property of NACADA. Exhibitors that abuse any of these guidelines will not be granted the privilege to participate at future NACADA events.

NACADA reserves the right to request and review all exhibitor correspondence sent to participants prior to the mailing and to revise/refuse any content that may reflect a NACADA endorsement of the exhibitors’ products or services.

For security reasons, credit card information CANNOT be accepted via email. Exhibitor registration fees must be paid prior to exhibit space designation. Exhibit sponsors may submit registration fees separately from their sponsorship payment; sponsorship funding must be paid within 15 days of signing sponsorship agreement.

Written cancellations must be sent to the NACADA Conference Planners at [email protected]; telephone cancellations will not be accepted. A fee of $1,100/conceptual exhibitor, $700/relational exhibitor, and $600/informational exhibitor is non-refundable. Refunds will not be made for cancellations postmarked or emailed after September 12.

Registrations for additional exhibit representatives will not be refunded after September 12. Any request for refund of additional registrations must be made in writing prior to the September 12 deadline. Refunds will be issued after the conference.

In the unlikely event that NACADA would cancel this event prior to its start date, the exhibitor fee will be fully refundable. NACADA assumes no responsibility for other expenses exhibitors may have incurred in relation to such cancellation. If payments were made to NACADA’s decorator, requests for refunds should be submitted directly to the decorator.

During past conferences, our exhibitors have received emails or phone calls from outside entities claiming to sell NACADA Annual Conference participant mailing lists or offering to make hotel reservations. NACADA has no affiliation with these entities, so please be aware that these are scams and feel free to ignore, hang up, or delete as appropriate. Contact [email protected] at NACADA to report any such scams or if you have any questions. Thank you.

If you have any questions about exhibiting at the NACADA Annual Conference, please email [email protected].