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NACADA Annual Conference Exhibits

Where will you find 3,000 advising professionals in one place, eager to learn about your products and services? At the yearly gathering of the most influential audience in academic advising — the 45th Annual Conference of NACADA: The Global Community for Academic Advising in Cincinnati, OH!  Faculty advisors, academic advisors, administrators, and other key decision makers attend the NACADA Annual Conference not only for professional development, but to buy products ranging from instructional software to student service resources. They want to know what you can offer to help them become better advisors.

Safety First

Due to the Covid-19 pandemic, we want to assure participants and exhibitors that we are working with the conference venue to implement proper safety and sanitary measures. These measures include, but are not limited to:

  • Requiring participants and exhibitors to wear masks
  • Social distancing
  • Availability of hand sanitizer and hand sanitizing stations
  • Increased disinfection processes
  • Enhanced food safety measures

The Duke Energy Convention Center was the first in the Ohio Region to obtain the GBAC STAR™ Accreditation. Under the guidance of GBAC, a Division of ISSA, the worldwide cleaning industry association, Duke Energy Convention Center has implemented the most stringent protocols for cleaning, disinfection and infectious disease prevention in its facility.

Exhibit Schedule

Wednesday,
October 6

1-4:30P

Exhibitors move in

8-10P

Exhibits Open during Welcome Reception

Thursday,
October 7

8-11:30A

Exhibits open (Poster Session and breakfast is from 8-9 am)

11:30A-1P

Optional exhibitor lunch hour*

1-4:30P

Exhibits open – Dedicated hour for participants to network with exhibitors is from 3:15-4:15 pm; refreshments served

Friday,
October 8

8A-12:15P

Exhibits open (Advising Communities Division Fair and breakfast
is from 7:15-8:30 am)

12:15-2P

Optional exhibitor lunch hour*

2-4:00P

Exhibitors move out

*The exhibitor lunch hour is scheduled during the same time that participants are scheduled for lunch. You may choose to have lunch on your own or stay at your exhibit area, as you prefer. Food carts may be available in Hall A where exhibits are located, so there may be participant traffic during the lunch hours.

Exhibit Packages

The Conceptual Exhibitor Package is available for General Exhibitors at the rate of $1,800.  Those who wish to be an Exhibitor Sponsor must purchase the Conceptual Package and provide attitional funding for sponsorship at four different levels, Bronze, Silver, Gold and Platinum.  Please download the Exhibitor Prospectus to review the charts showing the Conceptual Package and the four sponsorship opportunities and benefits.

NACADA reserves the right to refuse requests for exhibit booth space and/or ad space in the conference program if they are deemed inconsistent with NACADA's mission and goals.

Sponsorship Opportunities

Heighten your company's visibility by sponsoring or co-sponsoring at NACADA's Virtual Annual Conference. Sponsorships are available for at the Bronze, Silver, Gold, and Platinum levelsTo discuss sponsorship opportunities, please contact Bev Martin at bmartin@ksu.edu.

Exhibitor Presentations

An exhibitor presentation is offered to purchasers of the Conceptual exhibit package.  Presentations are optional and are assigned on a first-come, first-served basis.

Thursday, October 7, 2021 - All sessions are one hour
Time
Room #
Exhibitor
Session #
Exhibitor
9:15-10:15A 234 E400  
9:15-10:15A 250 E401  
9:15-10:15A 251 E402  
10:30-11:30A 234 E403 Career Key, Inc.
10:30-11:30A 250 E404  
10:30-11:30A 251 E405  
1:00-2:00P 234 E406 PAR, Inc.|Self-Directed Search
1:00-2:00P 250 E407  
1:00-2:00P 251 E408  
2:15-3:15P 234 E409 StraighterLine
2:15-3:15P 250 E410 CollegeSource, Inc.
2:15-3:15P 251 E411 Aviso Retention
3:15-4:15P - - Mingle with Exhibitors - dedicated time for exhibitor and participant networking
Friday, October 8, 2021 - All sessions are one hour
8:45-9:45A 234 E412  
8:45-9:45A 250 E413  
8:45-9:45A 251 E414  
10:00-11:00A 234 E415 MyMajors
10:00-11:00A 250 E416 Redrock Software Corporation
10:00-11:00A 251 E417 National Institute for the Study of Transfer Students (NISTS)
11:15A-12:15P 234 E418 Ellucian
11:15A-12:15P 250 E419 E2E Advising LLC
11:15A-12:15P 251 E420 ConexED
2:00-3:00P 234 E421  
2:00-3:00P 250 E422  
2:00-3:00P 251 E423  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Unable to Exhibit?

Any organization unable to exhibit at NACADA’s Annual Conference is welcome to advertise products or services by purchasing electronic ad space posted to NACADA’s Annual Conference web page. Quarter-page ad content is due August 1. All ads must be reviewed/approved by NACADA before posting to the Annual Conference web page; ad content that conflicts with NACADA’s policies will be denied. Ads may be submitted in full color in either .png or .jpg format, portrait orientation, 3.25” W X 4.75” T at a cost of $200. Please send your ad by email to bmartin@ksu.edu. There are no refunds for canceled ads.

Door Prizes (Optional)

If you would like to sponsor door prizes, you may do so by having a drawing for them at your exhibit booth/table. To participate, let Bev Martin (bmartin@ksu.edu) know the prize(s) you will be sponsoring by Friday, September 3. Please provide a receptacle at your exhibit area for collecting business cards/participant names during the conference.

Your prizes will be printed on a large sign along with your organization name as sponsor of the prize and positioned near the NACADA booth. A blank line will be included next to each prize for entering winner name(s). Please draw for and write the winner name(s) on the sign by 10 am on Friday, October 8.

Winners must claim their prizes at each sponsor’s exhibit before closing at 2:00 pm on Friday, October 8. If your prizes have not been claimed before you depart, you may leave them at the NACADA booth for pick-up by the winners. Prizes will not be mailed to the winners.

Participant List

Purchasers of the conceptual package receive the NACADA Annual Conference participant list of physical mailing addresses for the exhibitor’s one-time use to advertise products or services to registrants two weeks prior to the Annual Conference. The list excludes participants who do not wish to receive mailings or do not want directory information released. Please do not share the NACADA participant list with other individuals or institutions.

NACADA adheres to the CAN-SPAM Act and does not release email addresses of its members or event participants. NACADA discourages the sending of emails by exhibitors as these emails may imply, directly or indirectly, the endorsement of exhibitor products or services by NACADA. The NACADA participant list is the property of NACADA. Exhibitors that abuse any of these guidelines will not be granted the privilege to participate at future NACADA events.

NACADA reserves the right to request and review all exhibitor correspondence sent to participants prior to the mailing and to revise/refuse any content that may reflect a NACADA endorsement of the exhibitors’ products or services.

Payment Terms & Cancellation Policy

For security reasons, credit card information CANNOT be accepted via email. Exhibitor registration fees must be paid prior to exhibit space designation. Exhibit sponsors may submit registration fees separately from their sponsorship payment; sponsorship funding must be paid in full 30 days prior to the NACADA Annual Conference.

Written cancellations must be sent to Bev Martin at bmartin@ksu.edu; telephone cancellations will not be accepted. A fee of $900/conceptual exhibitor, $500/relational exhibitor, and $400/informational exhibitor is non-refundable. Refunds will not be made for cancellations postmarked or emailed after August 25, 2021.

Registrations for additional exhibit representatives will not be refunded after August 25, 2021. Any request for refund of additional registrations must be made in writing prior to the August 25 deadline. Refunds will be issued after the conference.

In the unlikely event that NACADA would cancel this event prior to its start date, the exhibitor fee will be fully refundable. NACADA assumes no responsibility for other expenses exhibitors may have incurred in relation to such cancellation. If payments were made to NACADA’s decorator, requests for refunds should be submitted directly to the decorator.

Email Scams

During past conferences, our exhibitors have received emails or phone calls from outside entites claiming to sell NACADA Annual Conference participant mailing lists or offering to make hotel reservations.  NACADA has no affiliation with these entities, so please be aware that these are scams and feel free to ignore, hang up, or delete as appropriate.  Contact Bev Martin at NACADA to report any such scams or if you have any questions. Thank you.

Questions

If you have any questions about exhibiting at the 2021 NACADA Annual Conference, please contact:

Bev Martin, M.S.
Program Assistant, Marketing
NACADA:  The Global Community for Academic Advising
2323 Anderson Avenue, Suite 225
Manhattan, KS  66502
Telephone:  785/776-1217
Email:  bmartin@ksu.edu

Important Links

Exhibitor Prospectus

Registered Exhibitors-2021

Smart City Internet Info