IUPUI University College
Advising Center Advisor Portfolio
Catherine Buyarski, Director
University College Advising Center
The professional portfolio
is a powerful tool that honors personal and professional history,
celebrates present accomplishments, and encourages one's hopes
and dreams. Just as an advisor encourages growth and development
in students, they must do the same for themselves and the portfolio
becomes the map for their professional journey. The portfolio
tells the on-going story of an advisor's efforts, abilities, achievements
and contributions to education, the institution, and students.
Implemented in spring 2000,
the IUPUI University College Advisor Portfolio is a means through
which professional advisors can document their accomplishments,
set goals, and create professional development plans. The portfolio
should include materials and samples of work as well as reflective
remarks. It is a living document that provides advisors with an
awareness of their professional activities as well as why and
how they conduct them. Goals of the Advisor Portfolio are:
1. To allow each advisor
to document and accomplishments and contributions to students,
University College, IUPUI, the Indianapolis community, and the
2. To define expectations
for advisor performance and reinforce the priorities of University
College and the Advising Center;
3. To encourage professional
reflection and goal-setting; and
4. To allow for assessment
of advisor needs to provide input into University College planning.
The advisor portfolio documents
the individual and/or collective work of an advisor(s). As such,
all efforts will be made to secure an advisor(s) permission before
sharing any programs or ideas that may benefit the profession,
IUPUI, or University College. When information is shared the recipient
is expected to give appropriate credit to the original source.
Advisor portfolios may be
considered in performance assessment, but will not be used as
the sole evaluation tool.
Complete each section according
to the description offered. The primary focus should be on a narrative
description of your work coupled with reflection on its success
or areas for improvement. When appropriate, please provide examples
and supporting documentation or evidence of your work. Keep in
mind that the portfolio is not an archive for everything you have
done throughout the year, rather it should showcase the scope
and quality of your performance as an advisor through representative
samples of your work. The position description enclosed with this
portfolio packet should serve as both a starting point and reference
for what to include in your portfolio.
This portfolio should be
updated continuously and will be submitted annually for review.
In order to differentiate material from each year, please indicate
the year of submission on the bottom right hand corner of each
This section provides important background
on you and your professional career.
Resume: Include a
current resume that minimally includes your educational background
and work experiences.
Description of Career: A personal narrative that outlines your professional experience
and how it has led you to a position/career in academic advising.
In addition, please include your career goals for the future.
Statement of Advising Philosophy: A descriptive statement of your advising philosophy that is
a reflection on your approach to advising which may be coupled
with what you have read or learned from professional conferences
and literature on academic advising and student success. The
statement should be a formal description of your approach to
UNIVERSITY COLLEGE AND ADVISING CENTER
This section should include a description
and supporting evidence of work conducted as part University
College and the Advising Center. Please include any materials
that you have developed to assist you in accomplishing your
work, as well as information on their effectiveness. As an introduction
to each subcategory in this section, please write a brief statement
of how your work relates to your philosophy of advising.
Advising: Any work
completed related to the academic progress of students, excluding
learning communities (see next section). This may include materials
developed to assist in advising, programmatic efforts, presentations,
and contact with students or creative ways in which you use
existing materials to assist students. Please include a description
of the types of students you serve.
Walk-Ins: Because we identified walk-ins
as a top priority for the University College Advising Center,
please include information on your work with walk-ins. How
are walk-ins different than appointments? What different approaches
or strategies do you utilize to address the needs of walk-ins?
Special Cases: Please document unique
circumstances where you were required to employ special tact,
judgment, and professional skill that extended beyond your
ordinary call of duty. Each special case should include pertinent
information that demonstrates the methods you applied that
assured a positive resolution to each situation. Please relate
the methods you utilized to your Statement of Advising Philosophy.
Any work completed in conjunction with the advisor's role in
the Learning Community. Examples include instructional team
development and meetings, syllabi, classroom presentations,
and contact with students in the learning community course(s).
Best Professional Practices: Any activities that foster the professionalism of University
College and the Advising Center. This may include work to foster
a sense of professional community, support of your colleagues,
and any efforts to "go above and beyond" the expectations of
PROFESSIONAL DEVELOPMENT AND SERVICE
Please include information on your
involvement in professional development activities (in academic
advising or other fields) on the campus, local, state, regional,
and national levels in each of the areas listed below. In addition,
please provide a brief statement of how each of the activities
in which you participated contributed to your professional growth.
Professional Organizations: Active participation in local, state, regional, and national
professional workshops, seminars, and associations including
any conference presentations.
Professional Service: Service
to the advising and education profession including participation
state, regional or national committees and projects or offices
Professional Networks: Development and maintenance of a network of working relationships
with other academic institutions and organizations as well as
campus academic and administrative colleagues.
Research and Publications: Research and/or publications through which you have acquired
and disseminated substantive knowledge of policies, programs,
and practices that contribute to the existing body of knowledge
on advising related issues.
Professional Literature: Professional reading you have done over the past year including
journal subscriptions or periodicals and books read.
education including any coursework completed and/or plans to
earn an additional degree or licensure.
UNIVERSITY AND COMMUNITY SERVICE
This section should begin with a brief
description of the driving forces that are behind your choice
of professional and community service (i.e., values, beliefs,
personal or professional development).
University Service Inside University College: Collaborative/volunteer
ways in which you have served the UCOL community in any of its
many programs, student affiliations, committees, and offices.
, and outside of your work related time and official job capacity.
Outside University College: Collaborative/volunteer ways in which you have served the university
community at large.
Community Service: Collaborative/volunteer ways in which you have served the greater
Indianapolis area and the state, thereby serving as a positive
role model and good citizen. Examples of service may include
community programs, committees, boards, civic responsibility,
and social action, religious, political or service organizations.
FEEDBACK AND EVALUATIONS
Please include any documentation of
feedback or evaluation that you have received during the past
year. This may include evaluations from the Advising Center
or Learning Communities as well as letters from students or
ACCOMPLISHMENTS AND CHALLENGES
This section is based upon the descriptions
you have provided in the previous portions of the portfolio.
Here you will focus on the accomplishments of which you are
particularly proud or that have had the most impact on IUPUI,
University College or our students. In addition, you will reflect
on aspects of your work that you find particularly challenging.
small to large, please indicate ways in which you have contributed
to students' lives, the Advising Center, University College,
IUPUI, the community, and your professional life. All accomplishments
have a profound impact and a ripple effect that is continuous;
this area highlights things that of which you are proud and
feel good including any honors and awards you have received.
Challenges: In reviewing
the past year, what do you see as some of the areas that have
challenged you the most, created new opportunities for learning
and creativity, changed yourself or how you do things or perhaps
have even stumped you? This may include something you didn't
understand, a student that difficult to work with, a task that
seemed hard to accomplish, or a new responsibility.
Challenges that You Have Overcome
in the Past Year: Review your challenges from the previous
year. What new skills or strategies for success in your work
have you developed? How was that development fostered?
PRIORITY GOALS AND OBJECTIVES FOR THE NEXT ACADEMIC YEAR:
Please write two goals in each of
the following four areas. Remember that well-written goals are
concrete and measurable. After each goal include anything you
may need from University College to support your achievement
of that goal (e.g., time, travel money, information on professional
workshops, more training in a certain area).
Goals to Support the Advising
Center and University College Mission and Philosophy
Goals Stemming From Current Projects
Goals To Assist in Overcoming Challenges
Professional Development/Continuing Education/Personal Growth
Please include any additional information
to expand upon any topic not sufficiently covered in the sections
preceding to describe new directions or goals of your work as
an advisor, or to make comments that you wish to bring to the
attention of the Director of Advising.